Top 211 Administrative assistant Jobs in Huntley Il

Administrative Generalist
Rayno —Schaumburg, IL
- $45,000 - $50,000 a year
- Urgently hiring
- Microsoft Outlook
- No background check
- ERP systems
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant & Caregiver
Advanced Nursing Care Inc —Crystal Lake, IL
- From $18 an hour
- Part-time
- Background check
- Medical office experience
- Office
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant
Vchilli Group —Schaumburg, IL
- $15 - $16 an hour
- Part-time
- Hybrid work
- Google Workspace
- Microsoft Outlook
- Office
- Flexible schedule
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Administrative Assistant
Associa-Chicagoland —Schaumburg, IL
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
12d
Administrative Assistant - Public Works Department
City of Crystal Lake —Crystal Lake, IL
- $27.53 - $39.64 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Administrative Assistant - Fire Rescue Department
City of Crystal Lake —Crystal Lake, IL
- $27.53 - $39.64 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
- Paid holidays
- Health insurance
12d
Administrative Assistant/Receptionist
L J Soldinger Associates —Deer Park, IL
- $55,000 - $85,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- Health insurance
Quick Apply
1d
Administrative Assistant
ULTRA STROBE COMMUNICATIONS —Crystal Lake, IL
- Microsoft Excel
- Administrative experience
- QuickBooks
Quick Apply
14d
Administrative Assistant (35 hours) - Crystal Lake, IL
Wintrust Financial Corporation —Crystal Lake, IL
- $20 - $35 an hour
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- AD&D insurance
- Employee stock purchase plan
Coordinator, Administrative Services
Mizkan America —Schaumburg, IL
- $27.50 - $38.46 an hour
- Full-time
- Inventory management
- Mid-level
- Office
- Profit sharing
- Wellness program
Bookkeeper/Administrative Assistant
T&T Consulting & Engineering Inc. —East Dundee, IL
- $28 - $35 an hour
- Contract
- Bilingual
- Background check
- Microsoft Excel
- Flexible schedule
Quick Apply
Administrative Assistant
The Salvation Army Central Territory —Hoffman Estates, IL
- $28.42 - $33.44 an hour
- Microsoft Word
- Computer literacy
- English
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Blackstone Utilities —Huntley, IL
- Full-time
- Office
- Administrative experience
- Organizational skills
Quick Apply
1d
Administrative Assistant 4
Northrop Grumman —Rolling Meadows, IL
- $63,500 - $105,900 a year
- Overtime
- Microsoft Excel
- 6 years
- Microsoft Outlook
- Paid holidays
- Disability insurance
12d
School Administrative Assistant - 2026/27 School Year
Crystal Lake Community Consolidated School District #47 —Crystal Lake, IL
- $19.25 an hour
- Office
- High school diploma or GED
- Public school
- Health insurance
- Paid time off
Administrative Assistant - Roofing Company
Stanley Roofing —Sleepy Hollow, IL
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Outlook
- Construction site
Quick Apply
2d
Administrative and Bookkeeping Assistant
Custom Cylinders, Inc —Cary, IL
- $20 - $28 an hour
- Full-time
- Hybrid work
- English
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative Equine Assistant
Northern Lakes Equine Practice —Bull Valley, IL
- $19 - $20 an hour
- Email
- Administrative experience
- Organizational skills
- In-person
- Health savings account
- 401(k)
Quick Apply
12h
Restaurant Admin
Texas Roadhouse —Crystal Lake, IL
- $16 - $22 an hour
- Full-time
- Office
- Restaurant
- Communication skills
- Disability insurance
- Health insurance
Administrative Assistant
DeKalb County, Illinois —Sycamore, IL
- $21 - $27 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Wellness program
- Health insurance
Quick Apply

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Administrative Generalist

Rayno -
Schaumburg, IL

Quick Apply

Job Details

Full-time
$45,000 - $50,000 a year

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Employee discount

Qualifications

Confidential information handling
Google Sheets
Google Docs
Google Drive
Microsoft Outlook
Customer returns handling
Sales analytics & reporting tools
ERP systems
Inventory management software
Client database systems
Sales management systems proficiency
Project management software
Customer information system software
Technical Proficiency
Quality data entry
Excel data analysis
Customer data entry

Full Job Description

Rayno Window Film, Inc. is one of the fastest-growing window film manufacturers in the United States, with a diverse range of advanced-technology automotive, architectural, and specialty film products. Our mission is to deliver superior-quality film solutions through innovation, customer focus, and continuous improvement.

We are seeking positive, motivated, and energetic individuals who thrive in a fast-paced, team-oriented environment to join our growing team as part of our nationwide and global expansion. The successful candidate will demonstrate strong initiative, reliability, and a commitment to excellence in every aspect of their work. Immediate start available.

If you’re looking for a long-term career with a dynamic company and a supportive team, we would love to hear from you.

Key Responsibilities

1. Administrative & Office Support

Provide comprehensive administrative assistance to multiple departments, ensuring smooth daily operations.
Manage general correspondence, including answering and directing phone calls, responding to emails, and maintaining professional communication with vendors, customers, and internal teams.
Maintain and organize company records, filing systems, and documentation in both digital and physical formats.
Assist with scheduling, calendar management, meeting preparation, and coordination of travel or event logistics.
Support management with ad-hoc administrative projects, research tasks, and cross-departmental coordination.

2. Order Processing, Returns, Warranty & Claims

Accurately process customer orders through the company’s ERP or CRM systems, ensuring that all data is properly entered and verified.
Manage the full lifecycle of returns, warranty claims, and service requests, including documentation, follow-up, and communication with logistics and quality control teams.
Collaborate with warehouse and logistics staff to confirm product availability, order accuracy, and timely delivery.
Ensure customers receive prompt and professional updates regarding order status, returns, or replacement requests.
Identify and escalate recurring issues or process inefficiencies to management for resolution.

3. Data Entry, Database Maintenance & Reporting

Input and maintain accurate data across multiple company systems, including CRM, inventory management, accounting, and marketing databases.
Generate, review, and distribute daily, weekly, monthly, quarterly, and annual performance and operations reports.
Reconcile data between departments (sales, inventory, logistics) to ensure accuracy and alignment across systems.
Track KPIs such as sales volume, order accuracy, turnaround times, and customer satisfaction.
Maintain confidentiality and data integrity while managing sensitive company information.

4. Process Improvement & System Feedback

Identify areas of operational inefficiency and propose improvements in workflows, tools, and documentation processes.
Provide feedback on internal systems (CRM, ERP, or reporting tools) to help improve functionality and usability.
Work closely with operations teams to troubleshoot minor system issues and participate in testing new software features or updates.
Assist in the creation of standard operating procedures (SOPs) to improve department consistency and efficiency.

5. Cross-Departmental Support

Support Sales, Marketing, Operations, and Technical departments in various administrative or coordination tasks.
Assist in preparing presentations, marketing collateral, and sales materials for customer and distributor meetings.
Help coordinate trade shows, training events, and internal company gatherings, including logistics and material preparation.
Serve as a communication bridge between departments to ensure timely information sharing and project follow-through.
Perform other duties as assigned to meet business needs and company goals.

Experience & Skill Requirements

Technical & Computer Proficiency

Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive, Gmail).
Experience with data entry, CRM platforms (e.g., Zoho, Salesforce, or HubSpot), and inventory management systems.
Ability to create spreadsheets, pivot tables, and summary reports using Excel or Google Sheets.
Comfortable using digital project management tools and learning new systems quickly.
Basic understanding of ERP systems or business management software is preferred.

Professional Competencies

Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously.
Demonstrated ability to work efficiently under deadlines in a fast-paced business environment.
Strong written and verbal communication skills with professionalism in internal and external interactions.
Reliable and punctual, maintaining consistency and dependability in attendance and performance.
Flexible and adaptable with a proactive attitude toward problem-solving and continuous learning.
Proven ability to maintain confidentiality and handle sensitive information responsibly.

Education & Language

Bachelor’s Degree in Business Administration, Management, Communications, or a related field preferred.
High school diploma or equivalent required; relevant work experience may substitute for education.
Fluent English (written and spoken) required.
Bilingual proficiency (Spanish, Korean, or other) is a plus, particularly in communicating with global partners.

Work Schedule & Conditions

Schedule: Monday through Friday, 9:00 AM – 6:00 PM (minimum), with a 1-hour lunch break.
Employment Type: Full-time, permanent position.
Work Environment: 100% onsite role in a professional office setting.
Compensation: Competitive salary based on experience, with performance-based growth opportunities.
Benefits: PTO, Health Insurance, Employee Discounts

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in huntley il

Administrative Generalist

Administrative Assistant & Caregiver

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant - Public Works Department

Administrative Assistant - Fire Rescue Department

Administrative Assistant/Receptionist

Administrative Assistant

Administrative Assistant (35 hours) - Crystal Lake, IL

Coordinator, Administrative Services

Bookkeeper/Administrative Assistant

Administrative Assistant

Office Administrator

Administrative Assistant 4

School Administrative Assistant - 2026/27 School Year

Administrative Assistant - Roofing Company

Administrative and Bookkeeping Assistant

Administrative Equine Assistant

Restaurant Admin

Administrative Assistant

I want to receive the latest job alert for administrative assistant in huntley il

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