(Employees in this position perform accounting functions and tasks of a more complex nature and require only general supervision. Duties and assignments may vary depending on the operational needs of the department, program, or area to which this employee is assigned.)
· Performs a variety of clerical accounting and financial office support duties in support of a specific department, program, or area as assigned.
· Uses approved systems and software to prepare, maintain, and/or verify accounting, payroll, and financial records, journals, ledgers, logs, and files; gathers, assembles, tabulates, enters, reviews, and adjusts financial data; codes data in accordance with established procedures.
· Analyzes and reviews discrepancies, traces errors, and reports issues as needed to the Finance/Payroll Supervisor to ensure timely resolution.
· Performs data entry; posts cash receipts, check requests, purchase orders, vouchers, reimbursements, etc. to various school district accounts and funds.
· Gathers and organizes accounting, financial, and payroll data as needed and/or requested; assists in the preparation of a variety of mandated forms, reports, and other documentation.
· Receives telephone communications from district-level and school-level staff and outside vendors and provides customer service to assist with inquiries regarding accounting, bookkeeping, payroll, and other fiscal matters as requested; escalates issues of a more complex nature to the appropriate HCS supervisor when necessary.
· Receives, examines, and enters batches of invoices from district schools and facilities.
· May assist as assigned with the input of employee timecard and salary data and processing of employee paychecks in accordance with payroll procedures.
· Inputs vendor invoices and statements and researches to confirm accuracy and appropriateness prior to payment; communicates effectively with vendors to gain needed information and resolve issues as needed in order to ensure timely payment.
· Processes vendor 1099 forms and supports the Finance Supervisor in maintaining accurate and up-to-date vendor records according to established procedures.
· Processes weekly check run, prints and distributes reports to appropriate recipients, and prepares and matches checks for filing and mailing.
· May assist in the preparation of bank deposits and other bank-related functions as requested.
· Follows established procedures to maintain and file financial records and information for the purpose of ensuring proper documentation, maintaining confidentiality, complying with applicable guidelines and regulations, and providing an accurate reflection of a department’s and/or program’s current state of financial operations.
· Assists as assigned with annual projects and/or audits.
· Performs various clerical and office support duties as assigned, including answering phone calls, greeting visitors, filing paperwork, monitoring office supply inventory, and other tasks as necessary.
· Participates in a variety of approved trainings, activities, and events for professional development purposes.
· Performs other job-related duties as assigned.
Qualifications
A high school diploma and a minimum of two (2) years of job-related experience in accounting, bookkeeping, payroll, or other related business field.
Physical Requirements
Requires light work exerting up to ten (10) pounds of force occasionally and/or a negligible amount of force frequently. Job involves sitting most of the time.
Terms of Employment
Twelve month year. Salary as recommended by the Superintendent and approved by the Board.
This specification has been designed to represent the general nature and level of work found in this position. As such, it is not intended to contain all duties and qualifications of an employee in this position. Consequently, it is not intended to be perceived as an identification of essential job functions as required by ADA. Note: The omission of specific statements of duties does not exclude them from the position if the work is similar, related or logical assignment to that position.
