Top 496 Administrative Jobs in Idaho

Administrative Assistant - Finance
Little People's Academy —Idaho Falls, ID
- From $30 an hour
- Full-time
- Hybrid work
- Background check
- Ability to walk for extended periods
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
10d
Administrative Assistant
Giltner Logistics —Twin Falls, ID
- Full-time
- Background check
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
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Construction Administration
Conger Group —Meridian, ID
- $50,000 - $62,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Administrative Support - Mccall #125
Les Schwab Tire Centers —McCall, ID
- $21.45 - $26.45 an hour
- Full-time
- Driver's License
- In-person
- Entry level
- Disability insurance
- Health insurance
Quick Apply
3d
Virtual Medical Receptionist (Welcomer)
STERLING MEDICAL LLC —Idaho Falls, ID
- 12 hour shift
- Remote
- Urgent Care
- 1 year
- Communication skills
7d
Administrative Support Assistant
Quality Electric Inc. —Boise, ID
- $25.43 - $42.39 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health savings account
- Health insurance
Quick Apply
5d
Virtual Front Desk
Wright Physical Therapy —Twin Falls, ID
- $18 - $21 an hour
- Full-time
- Hybrid work
- Mid-level
- High school diploma or GED
- Children
- Health savings account
- Paid holidays
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Office Administrator
Ecolab Inc. —Boise, ID
- $55,000 - $60,000 a year
- Overtime
- Microsoft Excel
- Mid-level
- Office
- Disability insurance
- Health insurance
HR + Admin + Store & Material Management
AAR Consulting & Services —Idaho
- Mid-level
- Microsoft Office
- Administrative experience
Administrative Assistant
GAT Airline Ground Support —Boise, ID
- Full-time
- Background check
- 18 years or older
- Clean driving record
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Grand Peaks —Saint Anthony, ID
- Full-time
- Spanish
- Customer service
- English
- Paid holidays
- Health insurance
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HR & Administrative Coordinator
Welch Comer Engineers —Coeur d'Alene, ID
- $25 - $35 an hour
- Extended hours
- Mid-level
- Office
- 3 years
- Wellness program
- Health savings account
Quick Apply
9d
Administrative Coordinator
Nutrien Ag Solutions, Inc —Parma, ID
- $32,900 - $61,000 a year
- Full-time
- Background check
- Computer literacy
- Office
Admissions Coordinator/Receptionist
Eagle Gate College —Idaho Falls, ID
- Full-time
- School experience
- Ability to walk for extended periods
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
10d
Office Manager
MGI INC. —Meridian, ID
- $65,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
11d
Clinic Front Desk Clerk
Bingham Memorial Hospital —Blackfoot, ID
- Full-time
- CPR Certification
- High school diploma or GED
- Clinic
Quick Apply
Branch Administrative Assistant
Consolidated Supply Co. —Boise, ID
- Full-time
- Microsoft Excel
- Research
- Mid-level
- Profit sharing
- Paid holidays
Paid Social Director
Caterham HighNet Worth Staffing & Recruitment Ltd. —Boise, ID
- $210,000 - $400,000 a year
- Full-time
- Mid-level
- In-person
- Health insurance
- Paid time off
Quick Apply
Service Administrative Assistant
Western States Equipment Company —Kimberly, ID
- Computer literacy
- English
- Mid-level
Field Administrative Assistant
Hoffman Construction Company —Boise, ID
- $50,000 - $65,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Construction site

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administrative jobs near idaho

Administrative Assistant - Finance

Little People's Academy -
Idaho Falls, ID

Quick Apply

Job Details

Full-time
From $30 an hour
10 days ago

Benefits

Paid time off
Flexible schedule
Childcare

Qualifications

Customer communication
Filing
Databases
High school diploma or GED
Math
Attention to detail

Full Job Description

Administrative Assistant – Finance

Position Title: Administrative Assistant – Finance
Department: Administration
Reports To: Owner/Director

Position Summary

The Administrative Assistant – Finance is responsible for supporting the financial and administrative operations of the childcare center. This position manages government subsidy programs, tuition processing, accounts payable and receivable, budgeting support, financial reporting, and administrative recordkeeping. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and is committed to accuracy while supporting the mission and daily operations of the center.

Essential Duties and Responsibilities Financial Operations

Process and maintain tuition accounts, including invoicing, payments, and account reconciliation.
Monitor and follow up on outstanding tuition balances in a professional and timely manner.
Process accounts payable, including vendor invoices and timely payments.
Maintain accounts receivable records and prepare deposits.
Assist with monthly budget preparation and expense tracking.
Prepare financial reports and spreadsheets for the Owner/Director.
Maintain accurate financial records and documentation.
Assist with payroll preparation by gathering and organizing required information as assigned.

Government Funding & Subsidy Programs

Administer government childcare subsidy programs and ensure compliance with all program requirements.
Process attendance and documentation required for state and federal reimbursement programs.
Manage the Child and Adult Care Food Program (CACFP) documentation, meal counts, claims, and reimbursement records.
Maintain accurate files for subsidy recipients and food program participation.
Ensure all required reports are completed accurately and submitted by established deadlines.

Administrative Responsibilities

Maintain organized electronic and paper filing systems.
Create and maintain Excel spreadsheets, financial reports, and databases.
Assist with enrollment paperwork and financial documentation.
Prepare correspondence, reports, and other administrative documents.
Order office supplies and maintain inventory as assigned.
Ensure compliance with licensing, financial, and record retention requirements.

Customer Service

Communicate professionally with families regarding tuition, billing, payment plans, and subsidy information.
Answer phones, emails, and inquiries related to financial matters.
Maintain confidentiality regarding all financial, employee, and family information.
Provide excellent customer service while representing the childcare center with professionalism and integrity.

Qualifications

High school diploma or equivalent required;
Minimum of two years of administrative, bookkeeping, or accounting experience preferred.
Experience with childcare tuition management, government subsidy programs, or CACFP is highly desirable.
Strong knowledge of Microsoft Excel and Microsoft Office applications.
Experience with accounting or childcare management software preferred.
Excellent mathematical, organizational, and problem-solving skills.
Strong written and verbal communication abilities.
Ability to maintain strict confidentiality and handle sensitive financial information.
Ability to prioritize multiple tasks and meet deadlines with minimal supervision.

Physical Requirements

Ability to sit, stand, and walk for extended periods.
Ability to lift up to 25 pounds occasionally.
Ability to operate standard office equipment, including computers, printers, copiers, and calculators.

Work Schedule

This position is generally scheduled Monday through Friday. Occasional flexibility may be required to meet payroll, reporting deadlines, or the operational needs of the childcare center.

Other Duties

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of responsibilities. Employees may be assigned additional duties as needed to support the successful operation of the childcare center.

Pay: From $30.00 per hour

Benefits:

Flexible schedule
Paid time off

Work Location: Hybrid remote in Idaho Falls, ID 83402

Quick Apply

Refine Your Search

administrative jobs in idaho

Administrative Assistant - Finance

Administrative Assistant

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Administrative Support - Mccall #125

Virtual Medical Receptionist (Welcomer)

Administrative Support Assistant

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Office Administrator

HR + Admin + Store & Material Management

Administrative Assistant

Administrative Assistant

HR & Administrative Coordinator

Administrative Coordinator

Admissions Coordinator/Receptionist

Office Manager

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Branch Administrative Assistant

Paid Social Director

Service Administrative Assistant

Field Administrative Assistant

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