Top 26 Program assistant Jobs in Idaho Falls, Id

Administrative Assistant - Finance
Little People's Academy —Idaho Falls, ID
- From $30 an hour
- Full-time
- Hybrid work
- Background check
- Ability to walk for extended periods
- Mid-level
- Paid time off
- Flexible schedule
Quick Apply
11d
Medical Support Assistant (MSA) - Veteran Affairs Clinic
International SOS Government Medical Services —Idaho Falls, ID
- $19 - $23 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Recon Marketing —Idaho Falls, ID
- From $45,000 a year
- Full-time
- Mid-level
- Office
- QuickBooks
Quick Apply
3d
Legal Assistant/Office Assistant
Wilkerson & Wilkerson, LLC; Wilkerson Law Group —Idaho Falls, ID
- Full-time
- Writing skills
- High school diploma or GED
- US work authorization
- Health insurance
- Paid time off
Quick Apply
12d
Office Customer Service Representative
Eastern Idaho Regional Sewer District —Shelley, ID
- $19 - $22 an hour
- Email
- Background check
- Microsoft Outlook
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
4d
Certified Peer Support Specialist at Behavioral Health Crisis Center
Rehabilitative Health Services/ BHCC —Idaho Falls, ID
- $16.00 - $17.50 an hour
- Part-time
- Microsoft Word
- Background check
- 18 years or older
- Health savings account
- Health insurance
Quick Apply
Peer/Family/Youth Support Specialist
Rehabilitative Health Services/ RHS —Ammon, ID
- $16 - $21 an hour
- Part-time
- 18 years or older
- Addiction Medicine
- High school diploma or GED
- Health savings account
- Health insurance
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Developmental Paraprofessional (DPP) & Vocational Support Specialist (Job Coach)
Caregiver —Rigby, ID
- $10 - $15 an hour
- Part-time
- Background check
- CPR Certification
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Youth Support Specialist
Tueller Counseling Inc —Idaho Falls, ID
- $17 - $21 an hour
- Part-time
- Background check
- 18 years or older
- High school
Quick Apply
Office Assistant
High Country Exteriors —Idaho Falls, ID
- From $18 an hour
- Full-time
- Spanish
- Google Workspace
- Microsoft Excel
- Paid holidays
- Paid time off
Quick Apply
Family Support Specialist
Tueller Counseling Inc —Idaho Falls, ID
- $17 - $21 an hour
- Part-time
- Background check
- 18 years or older
- Caregiving
Quick Apply
Office Services Associate
XBP Global —Idaho Falls, ID
- $17.20 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Customer service
Quick Apply
Office Assistant and Human Resource Coordinator
Inspire Human Services —Idaho Falls, ID
- From $17 an hour
- Full-time
- 18 years or older
- Writing skills
- Mid-level
- Health insurance
- Paid time off
Quick Apply
5h
Peer Support Specialist
Vista Family Services —Idaho Falls, ID
- $17 - $25 an hour
- Part-time
- Criminal background check
- Mentoring
- Fair chance
- Professional development assistance
- Flexible schedule
Quick Apply
6d
Peer Support Specialist
Tueller Counseling Inc —Idaho Falls, ID
- $17 - $23 an hour
- Part-time
- Background check
- 18 years or older
- High school
Quick Apply
Administrative Assistant
J&J Enterprise Holdings —Rigby, ID
- $16 - $18 an hour
- Part-time
- Microsoft Excel
- Office
- Administrative experience
- 401(k)
- Tuition reimbursement
Quick Apply
Certified Peer Support Specialist
Insight and Empowerment, LLC —Idaho Falls, ID
- $20 - $26 an hour
- Part-time
- Background check
- Clean driving record
- Computer literacy
- Continuing education credits
- Mileage reimbursement
Quick Apply
4d
Sales Support Specialist
Western States Equipment Company —Idaho Falls, ID
- Clean driving record
- Microsoft Excel
- English
X-Ray Technologist/Back Office Assistant
Bingham Memorial Hospital —Idaho Falls, ID
- Weekends as needed
- Nursing
- Anatomy knowledge
- Vital signs
- Disability insurance
- Health insurance
Quick Apply

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Administrative Assistant - Finance
Little People's Academy —Idaho Falls, ID
Process attendance and documentation required for state and federal reimbursement programs. Answer phones, emails, and inquiries related to financial matters.
From $30 an hour
Quick Apply
11d
ACCOUNTING CLERK
Construction Related Company in Idaho Falls —Idaho Falls, ID
Responsible for assisting with both clerical and administrative tasks in a busy construction office environment. Match work orders to invoices.
Quick Apply

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Administrative Assistant - Finance

Little People's Academy -
Idaho Falls, ID

Quick Apply

Job Details

Full-time
From $30 an hour
11 days ago

Benefits

Paid time off
Flexible schedule
Childcare

Qualifications

Customer communication
Filing
Databases
High school diploma or GED
Math
Attention to detail

Full Job Description

Administrative Assistant – Finance

Position Title: Administrative Assistant – Finance
Department: Administration
Reports To: Owner/Director

Position Summary

The Administrative Assistant – Finance is responsible for supporting the financial and administrative operations of the childcare center. This position manages government subsidy programs, tuition processing, accounts payable and receivable, budgeting support, financial reporting, and administrative recordkeeping. The ideal candidate is highly organized, detail-oriented, maintains strict confidentiality, and is committed to accuracy while supporting the mission and daily operations of the center.

Essential Duties and Responsibilities Financial Operations

Process and maintain tuition accounts, including invoicing, payments, and account reconciliation.
Monitor and follow up on outstanding tuition balances in a professional and timely manner.
Process accounts payable, including vendor invoices and timely payments.
Maintain accounts receivable records and prepare deposits.
Assist with monthly budget preparation and expense tracking.
Prepare financial reports and spreadsheets for the Owner/Director.
Maintain accurate financial records and documentation.
Assist with payroll preparation by gathering and organizing required information as assigned.

Government Funding & Subsidy Programs

Administer government childcare subsidy programs and ensure compliance with all program requirements.
Process attendance and documentation required for state and federal reimbursement programs.
Manage the Child and Adult Care Food Program (CACFP) documentation, meal counts, claims, and reimbursement records.
Maintain accurate files for subsidy recipients and food program participation.
Ensure all required reports are completed accurately and submitted by established deadlines.

Administrative Responsibilities

Maintain organized electronic and paper filing systems.
Create and maintain Excel spreadsheets, financial reports, and databases.
Assist with enrollment paperwork and financial documentation.
Prepare correspondence, reports, and other administrative documents.
Order office supplies and maintain inventory as assigned.
Ensure compliance with licensing, financial, and record retention requirements.

Customer Service

Communicate professionally with families regarding tuition, billing, payment plans, and subsidy information.
Answer phones, emails, and inquiries related to financial matters.
Maintain confidentiality regarding all financial, employee, and family information.
Provide excellent customer service while representing the childcare center with professionalism and integrity.

Qualifications

High school diploma or equivalent required;
Minimum of two years of administrative, bookkeeping, or accounting experience preferred.
Experience with childcare tuition management, government subsidy programs, or CACFP is highly desirable.
Strong knowledge of Microsoft Excel and Microsoft Office applications.
Experience with accounting or childcare management software preferred.
Excellent mathematical, organizational, and problem-solving skills.
Strong written and verbal communication abilities.
Ability to maintain strict confidentiality and handle sensitive financial information.
Ability to prioritize multiple tasks and meet deadlines with minimal supervision.

Physical Requirements

Ability to sit, stand, and walk for extended periods.
Ability to lift up to 25 pounds occasionally.
Ability to operate standard office equipment, including computers, printers, copiers, and calculators.

Work Schedule

This position is generally scheduled Monday through Friday. Occasional flexibility may be required to meet payroll, reporting deadlines, or the operational needs of the childcare center.

Other Duties

This job description is intended to describe the general nature and level of work performed. It is not intended to be an exhaustive list of responsibilities. Employees may be assigned additional duties as needed to support the successful operation of the childcare center.

Pay: From $30.00 per hour

Benefits:

Flexible schedule
Paid time off

Work Location: Hybrid remote in Idaho Falls, ID 83402

Quick Apply

Refine Your Search

program assistant jobs in idaho falls, id

Administrative Assistant - Finance

Medical Support Assistant (MSA) - Veteran Affairs Clinic

Administrative Assistant

Legal Assistant/Office Assistant

Office Customer Service Representative

Certified Peer Support Specialist at Behavioral Health Crisis Center

Peer/Family/Youth Support Specialist

Developmental Paraprofessional (DPP) & Vocational Support Specialist (Job Coach)

Youth Support Specialist

Office Assistant

Family Support Specialist

Office Services Associate

Office Assistant and Human Resource Coordinator

Peer Support Specialist

Peer Support Specialist

Administrative Assistant

Certified Peer Support Specialist

Sales Support Specialist

X-Ray Technologist/Back Office Assistant

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