Top 357 Accounts payable specialist Jobs in Illinois

Accounts Payable Manager
Confidential —East Saint Louis, IL
- $95,000 - $115,000 a year
- Full-time
- Background check
- Finance
- Bachelor's degree
- Disability insurance
- Health insurance
Quick Apply
5d
Accounts Payable Specialist
NewCold —Chicago, IL
- $26 - $30 an hour
- Mid-level
- Office
Accounts Payable Supervisor
Burroughs —Elmhurst, IL
- $73,000 - $90,000 a year
- Full-time
- Oracle
- Management
- Mid-level
Quick Apply
Accounts Payable Specialist - Aurora, IL
Storm Search —Aurora, IL
- $70,000 - $80,000 a year
- Overtime
- Mid-level
- Office
- Continuous improvement
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Asst. Mgr, Prop Accts-Payables
Waterton —Chicago, IL
- $30 - $35 an hour
- Remote
- Customer service
- Mid-level
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
11d
Payroll Specialist
Legence —Illinois
- $70,000 - $85,000 a year
- Full-time
- Remote
- Mid-level
- High school diploma or GED
- Analysis skills
- AD&D insurance
- Disability insurance
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Accounts Payable Specialist
Aeriz —Chicago, IL
- $60,000 - $65,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Finance
- Paid holidays
- Health insurance
Quick Apply
10d
Accounts Payable Specialist
Henricksen —Oak Brook, IL
- $30 - $41 an hour
- Full-time
- Customer service
- Research
- Mid-level
Accounts Payable Specialist - II
Bluco Corporation —Naperville, IL
- $70,000 - $80,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Profit sharing
- Health savings account
Quick Apply
10d
Accounts Payable Specialist
Foxtrot Market —Chicago, IL
- $60,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Commuter assistance
- Paid parental leave
12d
Accounts Payable Specialist
UL Standards & Engagement —Evanston, IL
- $55,635.80 - $76,499.22 a year
- Full-time
- Hybrid work
- ERP systems
- Mid-level
- Office
- Paid holidays
- Health insurance
4d
Accounts Payable Coordinator
Elementary School District 159 —Matteson, IL
- $62,000 - $75,000 a year
- Online Application
- Office
- Entry level
- Wellness program
- Paid holidays
Accounts Payable Specialist
Respire Homecare Services —Elmhurst, IL
- $43,000 - $56,000 a year
- Hybrid work
- Computer literacy
- Mid-level
- Office
- Dental insurance
- Vision insurance
Quick Apply
4d
Accounts Payable Specialist
Young Innovations —Algonquin, IL
- $29.00 - $31.50 an hour
- Hybrid work
- Mid-level
- Office
- 3 years
- Paid holidays
- Disability insurance
Quick Apply
Global Payroll Specialist
ComPsych Corporation —Chicago, IL
- $70,000 - $90,000 a year
- Full-time
- 5 years
- Mid-level
- Residential
- Wellness program
- Health insurance
Payroll Specialist/Bookkeeper
Striegel Knobloch & Co LLC —Bloomington, IL
- $20 - $24 an hour
- Full-time
- Background check
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
5d
Accounts Payable Specialist
Bible League International —Crete, IL
- $24.04 - $26.44 an hour
- Full-time
- Microsoft Excel
- ERP systems
- Mid-level
- Health savings account
- Paid holidays
Quick Apply
Payroll & HR Coordinator
Marquis Management LLC —Hennepin, IL
- From $65,000 a year
- Full-time
- Background check
- Microsoft Excel
- Bachelor of Science
- Health savings account
- AD&D insurance
Quick Apply
9d
Payroll Administrator
Financial Sector —Wheaton, IL
- From $80,000 a year
- Part-time
- 5 years
- Office
- Bachelor's degree
- Health savings account
- Health insurance
Quick Apply
Bookkeeper/ Payroll Specialist
Humke & Hage, P.C. —Springfield, IL
- $40,000 - $50,000 a year
- Full-time
- Computer literacy
- Office
- 3 years
- Health insurance
- 401(k)
Quick Apply

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Accounts Payable Manager

Confidential
East Saint Louis, IL

Quick Apply

Job Details

Full-time
$95,000 - $115,000 a year
5 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Staff supervision
Managing accounting teams
Accounting and finance experience

Full Job Description

Position Summary

The Accounts Payable Manager is responsible for overseeing all accounts payable functions for a multi-entity organization operating under multiple FEINs. This position ensures the accurate, timely, and compliant processing of vendor invoices, expense reimbursements, fuel-related payables, lease payments, and other operating expenses while maintaining strong internal controls and supporting financial reporting requirements. The Accounts Payable Manager supervises AP staff, manages vendor relationships, and ensures proper allocation of expenses across multiple legal entities.

Key Responsibilities

Accounts Payable Operations

Manage the full-cycle accounts payable process for multiple companies operating under separate FEINs.
Review, code, approve, and process vendor invoices accurately and timely.
Ensure proper allocation of expenses to the appropriate entity, division, terminal, cost center, and general ledger account.
Oversee weekly and monthly payment runs, including ACH, wire transfers, checks, and virtual payments.
Monitor invoice workflows and approval processes to ensure compliance with company policy.
Maintain compliance with payment terms and maximize available discounts.

Multi-Entity Financial Management

Ensure segregation and accurate reporting of transactions by FEIN and legal entity.
Reconcile intercompany transactions and assist with intercompany accounting processes.
Support entity-specific audits, tax reporting, and financial statement preparation.
Coordinate with accounting and finance teams to ensure proper expense recognition and accruals.

Industry-Specific Responsibilities

Manage payables related to:
Fuel vendors and fuel card programs
Truck leases and equipment financing, if applicable
Repairs and maintenance vendors
Transportation and logistics service providers
Expense reimbursements
Insurance premiums
Toll and scale charges
Fleet management vendors

Review and reconcile vendor statements related to fleet operations and transportation services.
Monitor recurring operational expenses to identify discrepancies and cost-saving opportunities.

Vendor Management

Establish and maintain strong vendor relationships.
Resolve invoice discrepancies and payment disputes promptly.
Maintain current vendor records, W-9 forms, and payment information.
Ensure compliance with IRS reporting requirements, including annual 1099 preparation and reporting.

Internal Controls & Compliance

Develop and maintain effective internal controls to safeguard company assets.
Ensure compliance with company policies, transportation industry regulations, and accounting standards.
Maintain accurate supporting documentation and audit trails.
Assist with internal and external audits.

Team Leadership

Supervise, train, and develop accounts payable staff.
Establish performance goals and conduct employee evaluations.
Create and maintain standard operating procedures.
Promote continuous improvement initiatives and process efficiencies.

Reporting & Analysis

Analyze spending patterns and identify trends affecting transportation costs.
Monitor key performance indicators (KPIs) related to AP processing and vendor management.
Provide management with regular reporting on liabilities and payment obligations.

Qualifications

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred but not required.
Equivalent combination of education and relevant experience will be considered.
Experience
5+ years of progressive accounts payable experience.
2+ years of supervisory or management experience.
Experience in trucking, transportation, logistics, or fleet management preferred.
Experience managing accounting for multiple entities and FEINs required.

Knowledge & Skills

Knowledge of multi-company accounting structures and intercompany transactions.
Proficient in ERP and accounting systems.
Advanced Microsoft Excel skills.
Excellent analytical, organizational, and problem-solving abilities.
Strong attention to detail and accuracy.
Effective communication and leadership skills.

Key Performance Indicators (KPIs)

Invoice processing accuracy.
On-time payment.
Vendor dispute resolution time.
AP aging performance.
Employee productivity and workflow efficiency.
Audit compliance and internal control effectiveness.
Accuracy of multi-entity expense allocations.
Timely completion of month-end AP close activities.

Pay: $95,000.00 - $115,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

accounts payable specialist jobs in illinois

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