Top 1895 Administrative secretary Jobs in Illinois

Executive Assistant
Paradigm Healthcare LLC —Skokie, IL
- $100,000 - $130,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Computer literacy
Quick Apply
6d
Service Administrative Assistant
Demant —Arlington Heights, IL
- Hybrid work
- 18 years or older
- Mid-level
- Office
- Health savings account
- Disability insurance
Data Quality Professional
Harbor —Chicago, IL
- $15 an hour
- Remote
- Research
- Mid-level
- 3 years
- Opportunities for advancement
- Flexible schedule
Quick Apply
ADMINISTRATIVE ASSISTANT I
State of Illinois —Park Forest, IL
- $5,834 - $8,307 a month
- Weekends as needed
- Bilingual
- Background check
- Microsoft Excel
- Paid parental leave
- Paid holidays
6d
Data Processor I (Remote)
Neumo Holdings LLC —Illinois
- Full-time
- Remote
- Computer literacy
- Mid-level
- High school diploma or GED
Quick Apply
2d
Executive Assistant
CVS Health —Illinois
- $22.59 - $53.95 an hour
- Full-time
- Remote
- Microsoft Excel
- Research
- Mid-level
- Health insurance
- Dental insurance
OFFICE COORDINATOR
State of Illinois —Hines, IL
- $4,272 - $67,692 a month
- Full-time
- Background check
- High school
- Word processing
- Paid parental leave
- Paid holidays
12d
ADMINISTRATIVE ASSISTANT II
State of Illinois —Springfield, IL
- $7,000 - $9,000 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
5d
Staff Assistant (ADMINISTRATIVE ASSISTANT I)
State of Illinois —Westchester, IL
- $5,834 - $8,307 a month
- Full-time
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Paid parental leave
- Paid holidays
10d
OFFICE ASSOCIATE
State of Illinois —Chicago, IL
- $4,144 - $5,429 a month
- Full-time
- High school
- Office
- Administrative experience
- Paid parental leave
- Paid holidays
10d
Data Entry Specialist
Hematogenix Laboratory Sv —Tinley Park, IL
- $20 - $27 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Quality control
- Paid holidays
- Health insurance
Quick Apply
Clerk/Receptionist
Village of Lincolnwood —Lincolnwood, IL
- $59,426 - $80,226 a year
- Full-time
- Entry level
- Under 1 year
- Paid holidays
- Health insurance
8d
TEAM CLERICAL
State of Illinois —Belleville, IL
- $4,144 - $5,429 a month
- Full-time
- Bilingual
- Background check
- Office
- Paid parental leave
- Paid holidays
11d
Receptionist/Office Clerk
Ada S McKinley Community Services Inc —Chicago, IL
- $23 an hour
- Full-time
- Word processing
- Office
- Administrative experience
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)
Allstate —Chicago, IL
- $30.10 - $45.13 an hour
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- Writing skills
ADMINISTRATIVE ASSISTANT IV- MEDICINE ADMINISTRATION
Cook County Health & Hospitals System —Chicago, IL
- $36.84 an hour
- Full-time
- Microsoft Outlook
- Hospital
- Pass drug screening
- Paid holidays
- Health insurance
Administrative Assistant - Frankfort
Friedman & Huey Associates —Frankfort, IL
- $50,000 - $70,000 a year
- Microsoft Outlook
- 5 years
- Administrative experience
- Profit sharing
- Disability insurance
CLERK V
Cook County Clerk's Office —Chicago, IL
- $57 an hour
- Full-time
- Microsoft Excel
- Computer literacy
- Writing skills
Quick Apply
10d
OFFICE ASSOCIATE SS
State of Illinois —Chicago, IL
- $4,144 - $5,429 a month
- Full-time
- Background check
- Spanish
- Microsoft Excel
- Paid parental leave
- Paid holidays
5d
Administrative Specialist
The University of Chicago —Chicago, IL
- $24.04 - $31.25 an hour
- Full-time
- Hybrid work
- Background check
- Oracle
- Microsoft Outlook
- Health insurance
- Paid time off

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Executive Assistant

Paradigm Healthcare LLC
Skokie, IL

Quick Apply

Job Details

Full-time
$100,000 - $130,000 a year
6 days ago

Qualifications

Accounting systems
Computer operation
Microsoft Outlook
Computer literacy
Spreadsheets
Writing skills
Process design
Data reporting
High school diploma or GED
Policy & process development
QuickBooks
Process improvement planning
Excel data analysis

Full Job Description

Classification and Pay

Salaried Exempt

Reports to

CEO, COO, and CFO

Summary/Objective

In keeping with our organization’s goals, the Executive Assistant is responsible for providing support to the CEO, COO, and CFO in their respective responsibilities. The position includes coordinating and managing company-wide projects and initiatives, supportive services to affiliated entities, and oversight/audit of programs.

Job Duties

Office Administration

Answer phone calls and receive mail/communications at corporate office and direct matters to appropriate personnel
Monitor office and kitchen supplies and order when necessary
Manage and maintain cleanliness, supplies, janitorial services, and plant operations for office to ensure a pleasant physical environment
Assist CEO with business and personal travel; assist with arranging travel for company team members
Assist with calendar management for CEO and other executives as assigned
Create and revise documents in MS Word, Excel, and PowerPoint as assigned
Design presentations, reports, and flyers for meetings, programs, and other communications as well as notetaking and communicating with leadership team
Confer with leadership to resolve matters related to assigned projects
Plan, schedule, and coordinate meetings with team members and event planning for larger events
Assist with hiring process, including candidate scheduling, interviewing, testing, and follow-up
Send welcome emails to facilities to introduce new regional team members
Maintain measurable performance metrics for various activities: supplier performance, vendor quality, internal vendor ordering processes, financial (AP) performance, and budgetary performance
Review and recommend purchase orders and vendor contracts as needed to support operational goals

Legal and Compliance

Identify, research, and respond to incoming communications to General Counsel as assigned
Oversee administrative, operational, and project management/tracking of nursing healthcare compliance requirements, legal organizational filings, and general project tracking and management plans
Monthly review of and management of facility license logs maintained by facility administrators and report any concerns
Oversee administrative, operational, and project management/tracking of assigned policies and processes
Create and coordinate the conceptual development of assigned programs
Identify areas for improvement and establish enhancements to the current policies, procedures, and programs to achieve best practices
Ensure assigned programs are accurately implemented through comprehensive audit and tracking systems
Support facilities with compliance with OSHA, FMLA, COBRA, and other state and federal employment laws and regulations
Oversee submission of monthly and yearly employee injury filings with Texas Department of Insurance and OSHA for assigned facilities
Submit yearly OIG/SAM and Texas EMR employee exclusion screening for assigned facilities

Bookkeeping and Financials

Develop systems to achieve CEO’s vision and streamline processes
Manage bookkeeping and accounts payable functions for the organization
Enter donations in QuickBooks
Download bank transactions for accounts and enter in QuickBooks
Manage vendor invoices and payments
Manage monthly scholarship payments
Track donations during fundraising campaigns (annual Charidy campaign)
Create systems and processes for provision of donation tax receipts

Supervisory Responsibility

There are no direct supervisory responsibilities for this position. However, the position requires communication with and management and oversight of affiliated entities to ensure that specific policies, procedures, and programs are implemented correctly.

Work Environment

This role generally will require physical activity that is typical in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, and may require some use of machinery typically used in office environments.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk and hear. This position at times may require on-site visits to nursing homes and may require the ability to walk, sit, use hands, reach, climb, stoop, bend, kneel, twist, and lift as necessary.

Position Type and Expected Hours of Work

Although this is a Monday through Friday position, significant events can occur at any given time. Ongoing direction and support may be necessary if systems are not properly implemented, continuously improved upon, and monitored. After hours calls may be necessary if there are exigent circumstances.

Travel

This position may require occasional travel.

Required Education and Experience

High School Degree / GED
5 years or more experience in a related position
2 years or more in relevant experience with accounting or legal services
Significant experience using Excel and assessing/manipulating various types of data

Required Skills

Excellent computer literacy and high level of computer competency skills (Microsoft Outlook, Microsoft Office, and online programs and applications)
Advanced skills with Excel
Significant experience with QuickBooks
Some knowledge of HR rules and regulations and/or organizational legal documents and required filings
Ability to create, implement, and oversee processes to implement effective systems and programs
Excellent written and verbal communication skills
Administrative writing and reporting skills
Demonstrate leadership, organizational skills, ability to maintain a positive and professional attitude, and attention to detail
Ability to work well under pressure, meet deadlines, and handle multiple tasks simultaneously
Ability to engage in active listening (giving full attention to those speaking), critical thinking (using logic and reasoning to identify strengths/weaknesses of alternative solutions), and active learning (understanding implications of new information during problem-solving situations)
Exceptional judgment and active foresight
Self-motivated and self-directed

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

Reasonable Accommodation

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Quick Apply

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