Top 47 Executive assistant/office manager Jobs in Independence, Mo

Executive Assistant
The City of Overland Park —Overland Park, KS
- $26.04 - $34.66 an hour
- Full-time
- Background check
- Pass drug screening
- Mid-level
Executive Assistant CEO
Swope Health Services —Kansas City, MO
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health savings account
- AD&D insurance
Quick Apply
Executive Assistant
Stella Maris Family Office —Shawnee, KS
- $60,000 - $75,000 a year
- Full-time
- Background check
- Pass drug screening
- Office
Quick Apply
7d
Administrative Assistant-Executive Health Program
The University of Kansas Health System —Overland Park, KS
- Full-time
- Microsoft Excel
- Research
- Mid-level
12d
Administrative Assistant to Physician - OBGYN Department
The University of Kansas Health System —Kansas City, KS
- Full-time
- Microsoft Excel
- Research
- Mid-level
Administrative Assistant (Family Medicine)
The University of Kansas Health System —Kansas City, KS
- Full-time
- Microsoft Excel
- Research
- Mid-level
Senior Administrative Assistant
JE Dunn —Kansas City, MO
- Email
- Background check
- Mid-level
- Office
Executive Assistant & Office Manager
Nolan Living —Leawood, KS
- $65,000 - $70,000 a year
- Background check
- Spanish
- English
- Health savings account
- Paid holidays
Quick Apply
Administrative Assistant To Physician
The University of Kansas Health System —Westwood, KS
- Full-time
- Microsoft Excel
- HIPAA
- Research
Senior Executive Assistant
Goldbelt, Inc. —Lenexa, KS
- Full-time
- Background check
- 5 years
- Writing skills
- Health insurance
- Dental insurance
10d
Project Manager
Kansas City Kansas Community College —Kansas City, KS
- $61,187 - $84,132 a year
- Weekends as needed
- Background check
- Microsoft Excel
- Microsoft Outlook
Construction Project Manager
Burns & McDonnell —Kansas City, MO
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Opportunities for advancement
Construction Project Manager - Aerospace & Industrial (Kansas City)
Burns & McDonnell —Kansas City, MO
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Opportunities for advancement
Project Manager - Nuclear EPC (Multiple Locations)
Burns & McDonnell —Kansas City, MO
- $120,000 - $350,000 a year
- Overtime
- 7 years
- Up to 50% travel
- Construction site
- Health insurance
- 401(k)
Construction Project Manager - Transmission & Distribution (Kansas City)
Burns & McDonnell —Kansas City, MO
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Opportunities for advancement
Construction Project Manager - Food & Beverage Manufacturing (Multiple Locations)
Burns & McDonnell —Kansas City, MO
- Full-time
- 7 years
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Opportunities for advancement
Director of Philanthropy
Planned Parenthood Great Plains —Overland Park, KS
- $102,000 - $112,000 a year
- Hybrid work
- 5 years
- Ob/Gyn
- Project management
Quick Apply
4d
Key Account Manager
American Food & Vending —Kansas City, MO
- Mid-level
- 3 years
- Business development
- Health savings account
- Health insurance
Quick Apply
6d
Senior Assistant Public Defender
State of Kansas - Indigents Defense Svcs St Bd —Wyandotte County, KS
- $70,000 - $83,947 a year
- Full-time
- Writing skills
- Mid-level
- 3 years
- Paid holidays
- Health insurance
Assistant Capital Defender
State of Kansas - Indigents Defense Svcs St Bd —Wyandotte County, KS
- $63,125 - $72,775 a year
- Full-time
- Writing skills
- Driver's License
- Travel
- Paid holidays
- Health insurance

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Executive Assistant

The City of Overland Park -
Overland Park, KS

Apply Now

Job Details

Full-time
$26.04 - $34.66 an hour

Qualifications

High school diploma or GED

Full Job Description

The City of Overland Park has a full-time Executive Assistant position available in the City Manager's Office.

JOB SUMMARY:

Provides administrative, technical, and logistical support to the Mayor, Governing Body, and City Manager's senior staff. Preparation and distribution of agendas for Council Committees. Assists with Mayor’s appointments to boards and committees. Oversees special event planning and special projects. Keeps abreast of city events and issues. Must have strong technical and analytical skills. Supports City Manager's Office.

DUTIES AND RESPONSIBILITIES:

Provides administrative support to the Mayor, Governing Body, and City Manager's senior staff. Includes production of letters, memos, presentations and reports; composes correspondence and distributes final documents. Schedules appointments as necessary, processes invoices, and prepares check requests and purchase orders, manages purchasing card records with assistance from other staff.
Maintains Mayor's calendar of appointments. Receives appointment requests, determines Mayor's availability, confirms with all parties involved. Arranges for stand-in when necessary and coordinates with the requester. Provides reminders, written copy of remarks, and materials needed for appointments or appearances.
Receives inquiries, requests, complaints, comments, concerns, messages, and requests for appointments from citizens, officials of other government jurisdictions, business community, and news media. Directs callers to appropriate staff person or provides requested information. Relays messages, makes appointments, or schedules meetings. Prepares proclamations and arranges presentation upon request, schedules personal appearances for the Governing Body, and other ceremonial duties in coordination with other staff.
Coordinates travel arrangements for Mayor, Governing Body, City Manager and City Manager’s Office staff for attendance at various out-of-town conferences. Makes and confirms reservations, secures travel advances, and prepares itineraries and trip packets for each traveler. Assists in preparation of expense statements upon traveler’s return. Coordinates arrangements for City Manager's Office staff to attend meetings/luncheons/dinners of Chamber, Convention & Visitors Bureau, Mid-America Regional Council and similar organizations.
Coordinates preparation and distribution of agendas for Finance, Administration and Economic Development Committee, the Overland Park Development Corporation and Committee of the Whole meetings. Reviews agenda and makes changes and corrections and assures compliance with open meetings laws.
Maintains awareness of requirements of Kansas Open Meetings Law in scheduling or being notified of meetings to be attended by members of Governing Body. Prepares call and notice of meeting as required; reminds others of this responsibility as needed.
Works with Department staff coordinators on new appointments/reappointments by Mayor to various city boards and commissions and maintains detailed records. Prepares documentation for new appointments, ensures accuracy of reappointment documentation from staff coordinators, responsible for placement of memos on City Council agendas, and mails letters to appointees advising of appointment.
Arranges details of Mayoral events such as the Volunteer Reception and the Mayor’s tree-lighting ceremony, in conjunction with other staff. Schedules events with appropriate venues and makes menu selections; oversees updates from staff coordinators to boards, commissions, and committees to prepare mailing lists; prepares invitations and completes invitation mailing; tracks invitation responses; completes arrangements on day of event.
Coordinates seating chart and reservations; submits event invoices to departments, and preparation of thank-you messages from the Mayor for annual State of the City address.
Assists Mayor with the selection and purchase Mayor’s ceremonial correspondence, such as an annual holiday card, oversees mailing with other staff. Must be able to draft and prepare Mayoral correspondence such as thank you notes, congratulatory notes, etc.
Provides staff assistance to City Manager’s office on Drug and Alcoholism Council, prepares annual contracts between City and agencies receiving funds and coordinates execution of such contracts in accordance with Governing Body direction. Monitors receipt of signed contracts and periodic performance reports from agencies as required by contract. Ensures funds are disbursed to agencies as set forth in contracts.
Provides logistical support; orders supplies, equipment, periodicals, and miscellaneous items; processes invoices, mileage forms, check requests, and purchase orders; back up for petty cash for use by Governing Body and City Manager's staff.
Maintains applicable department files in accordance with retention policy.
Assists in the fixed asset management of the department.
Assists in emergency operations and incident management activities, as required.
Keeps informed of City events and issues by reading various memos, reports, and periodicals to enhance knowledge of issues currently under consideration and services offered throughout the city.
The employee must work the days and hours necessary to perform all assigned responsibilities and tasks. Must be available (especially during regular business hours or shifts) to communicate with subordinates, supervisors, customers, vendors and any other persons or organization with whom interaction is required to accomplish work and employer goals.
The employee must be punctual and timely in meeting all requirements of performance, including, but not limited to, attendance standards and work deadlines; beginning and ending assignments on time; and scheduled work breaks, where applicable.

Requirements:

EDUCATION & SPECIAL LICENSE(S)/CERTIFICATIONS:

High School Diploma or the equivalent.

EXPERIENCE:

One to two years of progressively responsible administrative or office management experience is required; experience in municipal administrative work preferred.

SUPERVISORY RESPONSIBILITY (Direct & Indirect):

None.

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

No City residency requirement.

Must successfully pass a background check, drug screen, physical exam and essential functions test.

Normal Work Hours: 8:00 a.m.-5:00 p.m., Mon.-Fri.

Salary Range: Grade D, $26.04 - $34.66

Application Deadline: Open until filled

Benefits: Full-time

All applicants must be legally eligible to work in the United States and proof of eligibility must be provided if selected for hire.

EO/M/F/D/V

Work Location: In person

Apply Now

Refine Your Search

executive assistant/office manager jobs in independence, mo

Executive Assistant

Executive Assistant CEO

Executive Assistant

Administrative Assistant-Executive Health Program

Administrative Assistant to Physician - OBGYN Department

Administrative Assistant (Family Medicine)

Senior Administrative Assistant

Executive Assistant & Office Manager

Administrative Assistant To Physician

Senior Executive Assistant

Project Manager

Construction Project Manager

Construction Project Manager - Aerospace & Industrial (Kansas City)

Project Manager - Nuclear EPC (Multiple Locations)

Construction Project Manager - Transmission & Distribution (Kansas City)

Construction Project Manager - Food & Beverage Manufacturing (Multiple Locations)

Director of Philanthropy

Key Account Manager

Senior Assistant Public Defender

Assistant Capital Defender

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