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Administrative Technician

Indiana Southern Probation and Pretrial Services
Indianapolis, IN

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Job Details

From $54,878 a year

Qualifications

Equipment service recordkeeping
Machine maintenance record keeping
Committee work
Internal controls
Automobile maintenance requirements
Educational events
Payment processing
Job-specific skills training (staff training program)
Research
Mid-level
Private fleet operations
Meeting scheduling
Expense reports
Accounting data entry
Corporate training program coordination
Financial record maintenance
Vehicle maintenance documentation
Event setup
Accounting error correction
Audit support

Full Job Description

Job Details for Administrative Technician

Court Name/Organization

Indiana Southern Probation and Pretrial Services

Overview of the Position

The Administrative Technician provides training, support, and guidance to Probation Office staff on all official government travel services, employee travel, and fleet maintenance. Additionally, the incumbent will provide administrative and technical assistance by maintaining and providing training records, assisting with the preparation of training materials and resources, and arranging training logistics, while ensuring that training complies with the appropriate guidelines, policies, and approved internal controls.

Location

Indianapolis, IN

Opening and Closing Dates

06/10/2026 - Open Until Filled

Appointment Type

Permanent

Classification Level/Grade

CL 26

Salary

Starting: $54,878

Announcement Number

VA #26-03

Position Description

Travel

Working closely with the Administrative Office (AO), interpret and explain judiciary travel and financial regulations and procedures to employees. Research and prepare responses to inquiries from employees and management on the interpretation and application of travel and financial policies, regulations, and procedures.
Assist employees and supervisors with the preparation of travel authorizations and vouchers, providing instruction and responding to questions about procedures and other requirements associated with official duty travel.
Assure that allowable expenses are included on travel authorizations and that fiscal information estimates, account classifications, etc., are correct.
Maintain a travel authorization tracking system to ensure that travel claims are submitted within the required time frame for reimbursement and/or payment.
Receive, review, and process travel vouchers, responding to questions, problems, insufficiencies with voucher submissions, and the status of voucher payments. Check figures, postings, and documents for correct entry, mathematical accuracy, proper codes and appropriateness.
Ensure that appropriate internal controls and separation of duties for disbursement, transfer, recording, and reporting of monies are followed. Respond to all travel-related audit inquiries and requests for information and documentation.

Fleet

Maintain oversight and responsibility for GSA fleet vehicles leased to the Probation Office, acting as a liaison between the Probation Office and GSA.
Communicate fleet-related information to drivers, ensuring performance, reporting, and documentation of all vehicle maintenance and repairs in accordance with GSA requirements.
Confirm accuracy of monthly lease invoices. Obligate, process, and record fleet-related expenditures, and coordinate acquisition of new vehicles to replace older models nearing end of life.

Training

Act as Chair of in-district Training Committee, communicating training-related information to staff and working effectively with various Court employees when coordinating training-related events.
Consult with the Federal Judicial Center (FJC), the Administrative Office (AO), external trainers, and select Probation staff on training policies, offerings, and resources.
Advise and make recommendations to management and/or Chief Probation Officer on relevant training.
Act as planner, organizer and facilitator of "all staff' training events, arranging logistical support (i.e. meeting space, equipment, visual aids, and handouts), and recording/reporting attendance.

Application Info

Interested applicants should submit a cover letter, completed application (AO-78) and a resume by e-mail in PDF format to [email protected] . The subject line for e-mail submissions should have the applicant’s name and Administrative Technician (#26-03). The cover letter should address your experience relative to the position of Administrative Technician, why you would like to serve in this capacity in the Southern District of Indiana, and how your selection would benefit the district.

Applications that are incomplete or do not conform to the above instructions will not be considered.

The federal Judiciary is an Equal Employment Opportunity employer.

Apply Now

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court jobs in indianapolis in

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