Type of Appointment: Full-Time, At Will
Job Classification: Administrator II
Anticipated Hiring Range: Up to $121,000 annually (Commensurate with qualifications and experience)
Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified.
Recruitment Closing Date: Open until filled
Priority Application Review: June 2, 2026
THE DEPARTMENT:
University Housing Services (UHS) is a large, complex self-support operation dedicated to providing safe, inclusive, and engaging residential communities that foster student success. The department oversees three residential communities comprised of 11 buildings, in addition to a satellite office and maintenance shop, totaling more than 746,522 square feet of managed facility space.
UHS provides housing for over 2,800 students and is supported by a workforce of more than 50 professional staff and approximately 100 student leaders and student assistants. Together, these teams deliver comprehensive services including residential education, facilities maintenance, custodial operations, assignments, and community development.
Operating as a self-supporting enterprise, UHS manages an annual operating budget of roughly $45–50 million, while also supporting significant annual debt service obligations. The department maintains a healthy reserve balance, positioning it to reinvest in facilities, infrastructure, and enhancements to the student experience.
Through its integrated approach to operations, facilities stewardship, and student engagement, University Housing Services plays a critical role in fostering a vibrant living and learning environment that enhances retention, belonging, and overall student success.
DUTIES AND RESPONSIBILITIES:
Strategic Leadership & Administrative Oversight
- Direct and coordinate all managerial and administrative activities of the UHS Facilities Unit, including Maintenance and Custodial Services.
- Develop and implement short- and long-term operational goals aligned with departmental and institutional priorities.
- Lead long-range facilities planning, including capital renewal, deferred maintenance strategies, infrastructure modernization, and risk mitigation efforts.
- Serve on the UHS leadership team, contributing to policy development, crisis response planning, and institutional initiatives.
- Represent UHS Facilities in cross-divisional meetings and campus partnerships.
Facilities, Maintenance & Custodial Operations
- Provide executive oversight of integrated facilities services across all residential communities.
- Establish and maintain a comprehensive preventative maintenance program.
- Oversee routine maintenance, structural repairs, MEP (mechanical, electrical, plumbing) systems, custodial operations, and emergency response services.
- Ensure compliance with all applicable safety and building regulations, including OSHA, ADA, and California Titles 19, 22, and 24.
- Monitor quality control standards for all facilities and custodial work.
- Coordinate work in varied environments, including mechanical rooms, confined spaces, and outdoor areas.
Customer Relations & Communication
- Build strong partnerships with UHS Business Services, including Conferences, and Residence Life staff, student leaders, campus partners, and external stakeholders.
- Communicate regularly with building representatives to align goals, address concerns, and proactively resolve issues.
- Take the lead in communicating with residents, parents/families, departmental staff, and campus stakeholders regarding facilities issues, construction, outages, and emergencies, ensuring timely, clear, and coordinated information that supports student safety, minimizes disruption, and aligns with departmental and university priorities.
- Model professionalism, diplomacy, and responsiveness in diverse and multicultural settings.
- Engage professionally and responsively with students, parents, and families regarding facilities-related concerns, ensuring timely resolution, transparency, and alignment with university policies while maintaining appropriate privacy standards.
Human Resources & Workforce Development
- Lead staffing functions including recruitment, selection, onboarding, training, performance evaluation, coaching, and disciplinary processes.
- Supervise and support a diverse and multi-skilled workforce, including unionized employees.
- Establish staffing models that maximize operational efficiency and service quality.
- Promote a culture of safety, accountability, continuous improvement, and professional development.
- Ensure compliance with HR policies, labor agreements, and safety regulations.
Budget & Resource Management
- Prepare, allocate, and manage the UHS Facilities operating and project budgets in conjunction with the UHS leadership team.
- Monitor expenditures, cost projections, and financial performance.
Utilize facilities management systems, databases, and reporting tools to inform data-driven decisions including StarRez.
- Identify cost-saving opportunities while maintaining service quality and safety standards.
Capital & Project Management
- Oversee major and minor capital projects, renovations, construction, and infrastructure improvements.
- Manage project scope, scheduling, staffing, and budget performance.
- Review blueprints, job specifications, and technical reports to ensure alignment with operational standards.
- Develop proposals, cost estimates, and long-range renovation strategies.
- Monitor project costs and mitigate overruns using departmental systems and reporting tools.
- Collaborate with campus Facilities Planning & Management, Risk Management, Environmental Health and Safety, and external contractors.
Emergency Management & Life Safety Compliance
- Provide leadership for facilities-related emergency management and crisis response impacting residential communities, including coordination of emergency repair services and response to critical infrastructure failures such as utility outages, mechanical system failures, and structural concerns.
- Coordinate after-hours facilities response and on-call operations to ensure timely assessment and resolution of urgent maintenance, infrastructure, and life-safety issues affecting UHS facilities and residents.
- Partner with campus emergency management, Environmental Health & Safety, and public safety units to support emergency preparedness planning, drills, and incident response protocols.
- Ensure compliance with fire and life-safety regulations, coordinate inspections and corrective actions, and serve as the primary liaison with regulatory authorities including the State Fire Marshal and other oversight agencies.
- Participate in incident management and post-incident recovery efforts to restore facilities operations and maintain safe residential environments.
QUALIFICATIONS:
- Bachelor's Degree
- Minimum of five (5) years of Facilities Management experience required.
- Demonstrated experience managing capital projects and operational budgets.
- Experience leading trades professionals and managing MEP systems.
- Knowledge of safety and risk mitigation practices related to facilities operations.
- Comprehensive knowledge of facilities management in a residential housing environment, including skilled trades and custodial operations.
- Advanced understanding of MEP systems and the ability to assess issues and propose effective solutions.
- Expertise in project planning, budgeting, staffing, scheduling, and quality control.
- Ability to read and interpret blueprints, specifications, and technical documents.
- Strong understanding of building codes, life-safety systems, ADA compliance, and regulatory requirements.
- Experience supervising in a unionized environment.
- Excellent analytical, organizational, and crisis-management skills.
- Ability to oversee multiple complex projects simultaneously in high-pressure environments.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office, facilities management systems, and resident management systems (e.g., StarRez).
- Demonstrated commitment to equity-minded leadership and inclusive service delivery.
- Ability to effectively engage and communicate with an ethnically and culturally diverse campus community.
- Commitment to university policies related to safety, civility, information security, and non-discrimination.
- Occasional evening or weekend work may be required to address emergencies or operational needs.
PREFERRED EXPERIENCE:
- Master’s degree preferred
- Minimum of seven (7) years of progressively responsible experience in housing, student services, or related university environments strongly preferred
- Minimum of five (5) years of custodial services management experience strongly preferred.
- Experience supervising in a unionized environment strongly preferred.
- OSHA certification preferred.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy.
Education Code 89521 Requirements
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
CSU Classification Salary Range
This position is part of the Management Personnel Plan (MPP) unit M80. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $5,053 and maximum $16,221 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go to the Acceptable I-9 website.
University Driving Requirements
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
Conflict of Interest
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the CSU's Conflict of Interest Policy.
Outside Employment Disclosure
Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure Policy.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at [email protected]. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
