Top 51 Administrative specialist Jobs in Iowa

Administrative Services Specialist
The University of Iowa —Iowa City, IA
- Full-time
- Mid-level
- Office
- University
- Disability insurance
- Health insurance
8d
Underwriting Assistant - Detail-Oriented | Process-Focused | Customer Support Specialist
R&A Risk Professionals —Sioux City, IA
- $40,000 - $47,000 a year
- Full-time
- Microsoft Excel
- Customer service
- Office
Quick Apply
Part-Time Administrative Professional
Hertz Farm Management Inc. —Mount Vernon, IA
- Part-time
- Word processing
- Office
- Administrative experience
- 401(k)
Quick Apply
Fleet Maintenance Data Specialist
Foodliner —Dubuque, IA
- $22 - $25 an hour
- Weekends as needed
- Microsoft Outlook
- Customer service
- Writing skills
- Disability insurance
- Health insurance
Quick Apply
7d
Administrative Support Professional
City of Dubuque, IA —Dubuque, IA
- $23.29 - $30.45 an hour
- Overtime
- Word processing
- Office
- Residential
- On-the-job training
Administrative Services Specialist
P1 Service LLC —Ankeny, IA
- Online Application
- 5 years
- Mid-level
- Office
- Wellness program
- Health savings account
Quick Apply
9d
Cross-Functional Administrative Specialist
FirstCall Restoration —Grimes, IA
- $48,000 - $52,000 a year
- Google Workspace
- Office
- Administrative experience
- 401(k) matching
- Opportunities for advancement
Quick Apply
9d
Administrative Specialist
Cambridge Investment Research —Fairfield, IA
- $22 an hour
- Full-time
- Microsoft Outlook
- Research
- Mid-level
- Paid holidays
- Disability insurance
1d
Office Support Professional
Cintas —Grimes, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- English
- Profit sharing
- AD&D insurance
Image Support File Management Specialist
CDS GLOBAL —Boone, IA
- Full-time
- Typing
- Entry level
Service & Operations Specialist
Power Tech LLC —Council Bluffs, IA
- Background check
- Mid-level
- Office
- Paid holidays
- Health insurance
Quick Apply
Administrative Support Specialist
S&S Employment Partners —Des Moines, IA
- Up to $19 an hour
- Temporary
- Office
- High school diploma or GED
- Continuous improvement
3d
OFFICE SPECIALIST - SHERIFF
Black Hawk County —Black Hawk County, IA
- $41,849.60 - $54,475.20 a year
- Full-time
- Word processing
- English
- Mid-level
- Paid holidays
- Dental insurance
6d
Operations Support Specialist
Delta Dental of Iowa —Johnston, IA
- Full-time
- Basic math
- HIPAA
- No high school diploma
- Dental insurance
Office Administration / HR Specialist
T&M Services —Des Moines, IA
- Full-time
- 11+ years
- Office
- Senior level
Quick Apply
3d
Professional Secretary II - 8 hrs/day -10.5 months
Davenport CSD —Davenport, IA
- $19.64 an hour
- Part-time
- Mid-level
- Office
- High school diploma or GED
- Travel reimbursement
8d
HSPD-12: Government Badging & Credentialing Specialist
Electrosoft —West Des Moines, IA
- $30,000 - $40,000 a year
- Mid-level
- Administrative experience
- High school diploma or GED
Quick Apply
Data Integrity Specialist
Cambridge Investment Research —Fairfield, IA
- $20 - $23 an hour
- Full-time
- Research
- Analysis skills
- Communication skills
- Wellness program
- Paid holidays
Professional Secretary II - 8 hrs/day -10.5 months
Davenport Community Schools —Davenport, IA
- $19.64 an hour
- Online Application
- Mid-level
- Office
- High school diploma or GED
- Travel reimbursement
8d
OFFICE SPECIALIST - TREASURER
Black Hawk County —Black Hawk County, IA
- $41,849.60 - $54,475.20 a year
- Full-time
- Microsoft Word
- Basic math
- Research
- Paid holidays
- Dental insurance
16h

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Administrative Services Specialist

The University of Iowa -
Iowa City, IA

Apply Now

Job Details

Full-time
8 days ago

Benefits

Disability insurance
Health insurance
Dental insurance
Tuition reimbursement
Life insurance
Retirement plan

Qualifications

Event planning project management
Customer inquiry handling
Video conferencing software
Productivity software
Video conferences (communication methods)
Technical Proficiency
Video conferencing systems operation

Full Job Description

The Administrative Services Specialist supports the administrative and operational functions of the Iowa Reading Research Center. This position provides direct administrative support to the Director and Center staff and serves as a primary point of contact for stakeholders.

Responsibilities include managing day-to-day office operations; responding to inquiries; processing mail; coordinating purchasing, contracts, travel, invoices, and account reconciliations; maintaining records; and supporting financial and operational processes. The position also assists with planning and coordinating the Center's annual conference and other events and may supervise undergraduate student employees. The Administrative Services Specialist works collaboratively with university departments and Center staff to ensure efficient operations and excellent service. Other duties may be assigned as needed.

This is a full-time, campus-based, 12-month specified-term appointment. – may be eligible for renewal annually. The position is anticipated to be a regular 40-hour-per-week appointment; however, alternative work schedules or reduced-hour arrangements may be considered.

Location: Iowa City, IA

Specific Job Duties and Tasks:

Develop and manage the contracting process for consulting services, professional development, and services providers.
Manages the travel schedule between IRRC staff, external contractors, and stakeholders.
Support for IRRC events (i.e. Summit) such as assistance with scheduling and registration systems.
May be responsible or assist with initiating workflow functions related to HR transactions, preparing offer letters as requested and submitting appointment documents.
May act as search assistant on staff and student searches.
Coordinate onboarding/termination procedures with supervisor.
Assist with financial transactions including procurement card transactions.
Coordinate financial transactions such as purchases and travel with University Shared Services.
Assist in development and revision of departmental informational materials for distribution.
Manage the IT resources of the IRRC - including managing update schedules, purchasing, and providing basic support to staff.
Act as frontline liaison from IRRC to faculty, staff, students, and the public regarding inquiries and requests, requiring discretion and independent judgment.
Serve as primary contact to outside stakeholders, including IRRC Advisory Council.

To obtain the full job description including key areas of responsibility, technical competencies, and desirable qualifications, please contact [email protected]

About the Iowa Reading Research Center

The purpose of the Iowa Reading Research Center is to improve the literacy proficiency of pre-kindergarten through twelfth-grade students. All efforts of the Iowa Reading Research Center are conducted in collaboration with educators, parents, community representatives, and policymakers. Results have a direct application to literacy policy and education in Iowa. The Iowa Reading Research Center is part of the University of Iowa College of Education. It operates in collaboration with the Iowa Department of Education.

Education Required:

A bachelor’s degree or an equivalent combination of education and experience is required.

Required Qualifications:

Demonstrated experience with administrative processes and associated operations; ability to apply this knowledge appropriately to a variety of situations. Experience typical of 1 - 3 years.
Proficiency with Microsoft Office Suite and virtual meeting platforms.
Experience supporting event management, which could include registration, budgets, staffing, and working with outside vendors.
Demonstrated commitment to working with people from a variety of backgrounds and experiences and ability to model open, respectful, accepting, and supportive behaviors with team members.
Demonstrates excellent oral and written communication skills; ability to effectively transmit, receive, and interpret ideas, information, and needs through appropriate communication methods and behaviors at a working proficiency level.

Desired Qualifications:

Experience working in an academic environment.
Knowledge of university policies, procedures, and regulations.
Student employee supervision experience.

Application Details

In order to be considered for an interview, applicants must upload:

Resume
Cover Letter

Job openings are posted for a minimum of 7 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. 5 professional references will be requested at a later step in the recruitment process.

For questions, contact Alex Schutman at [email protected]

Benefits Highlights

Regular salaried position. Pay level 3B. Located in Iowa City, Iowa.
Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why Iowa? Click here.

About Iowa

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success. Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information

Classification Title: Admin Services Specialist
Appointment Type: Professional and Scientific
Schedule: Full-time
Work Modality Options: On Campus

Compensation

Pay Level: 3B

Contact Information

Organization: College of Education
Contact Name: Alex Schutman
Contact Email: [email protected]

Apply Now

Refine Your Search

administrative specialist jobs in iowa

Administrative Services Specialist

Underwriting Assistant - Detail-Oriented | Process-Focused | Customer Support Specialist

Part-Time Administrative Professional

Fleet Maintenance Data Specialist

Administrative Support Professional

Administrative Services Specialist

Cross-Functional Administrative Specialist

Administrative Specialist

Office Support Professional

Image Support File Management Specialist

Service & Operations Specialist

Administrative Support Specialist

OFFICE SPECIALIST - SHERIFF

Operations Support Specialist

Office Administration / HR Specialist

Professional Secretary II - 8 hrs/day -10.5 months

HSPD-12: Government Badging & Credentialing Specialist

Data Integrity Specialist

Professional Secretary II - 8 hrs/day -10.5 months

OFFICE SPECIALIST - TREASURER

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