Top 61 Entry level administrative assistant Jobs in Iowa

Administrative Support Assistant 2 - Waterloo Adult
State of Iowa —Waterloo, IA
- Full-time
- Google Workspace
- Administrative experience
- US work authorization
- Paid holidays
- Health insurance
12d
Receptionist
SHAZAM —Des Moines, IA
- $20 - $24 an hour
- Full-time
- Hybrid work
- Office
- Administrative experience
- US work authorization
- Paid parental leave
- Health savings account
12d
Bookkeeping Administrative Assistant
Roquette —Keokuk, IA
- $19 - $26 an hour
- Overtime
- Customer service
- Ability to walk for extended periods
- Merchandising
- Paid parental leave
- Paid holidays
Bookkeeper/Administrative Assistant
Stuart Carmen & Associates —Iowa City, IA
- From $25 an hour
- Part-time
- Bachelor of Science
- Office
- Microsoft Office
- Health insurance
- 401(k)
Quick Apply
Administrative Support Assistant 3 - Davenport
State of Iowa —Davenport, IA
- Full-time
- Google Workspace
- Mid-level
- Administrative experience
- Paid holidays
- Health insurance
6d
Administrative Support Assistant 3 - Administrative Office
State of Iowa —Des Moines, IA
- Full-time
- Google Workspace
- Customer service
- Mid-level
- Paid holidays
- Health insurance
6d
Administrative Assistant
The Waldinger Corp. —Cedar Rapids, IA
- Full-time
- Research
- Office
- Administrative experience
- Profit sharing
- AD&D insurance
Quick Apply
7d
Administrative Assistant
Vylor —Des Moines, IA
- Extended hours
- Hybrid work
- Mid-level
- Office
- High school diploma or GED
- Paid holidays
- Health insurance
7d
Private Banking Associate I - Cedar Rapids
Bankers Trust —Cedar Rapids, IA
- $24 - $28 an hour
- Full-time
- Hybrid work
- Writing skills
- Research
- Office
- Paid parental leave
- Health insurance
Private Banking Associate I - Cedar Rapids
Bankers Trust Company —Cedar Rapids, IA
- $24 - $28 an hour
- Full-time
- Hybrid work
- Writing skills
- Research
- Office
- Paid parental leave
- Health insurance
Administrative/Leasing Assistant
Yash Management —Davenport, IA
- $31,200 - $33,280 a year
- Full-time
- Background check
- Basic math
- Office
- Paid training
- Health insurance
Quick Apply
Property & Leasing Assistant
KSI —Cedar Rapids, IA
- $20 - $24 an hour
- Full-time
- Spanish
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
Student Services Assistant
Northeast Iowa Community College —Calmar, IA
- $18.06 an hour
- Full-time
- Office
- Driver's License
- Organizational skills
14d
Part-Time Administrative Professional
Hertz Farm Management Inc. —Mount Vernon, IA
- Part-time
- Word processing
- Office
- Administrative experience
- 401(k)
Quick Apply
13d
Customer Advocate
Safelite —Burlington, IA
- From $18.75 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Travel
- Paid training
- Paid holidays
8d
Assistant Project Coordinator
Boyd Jones Construction —Urbandale, IA
- Part-time
- Organizational skills
- Business
- Associate's degree
Quick Apply
Marketing and Administrative Coordinator
Young Parents Network Inc —Cedar Rapids, IA
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Marketing
- Health insurance
- Dental insurance
Quick Apply
9d
Patient Services Assistant
UnityPoint Health —Waterloo, IA
- Full-time
- 18 years or older
- High school diploma or GED
- ER
- Paid holidays
- Disability insurance
4d
Office Coordinator
Precision Garage Door —Des Moines, IA
- $20 - $22 an hour
- Full-time
- Background check
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
Driver Fitness Administrative Assistant 2
State of Iowa —Ankeny, IA
- Full-time
- Background check
- Mid-level
- Administrative experience
- Paid holidays
- Health insurance
1d

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Administrative Support Assistant 2 - Waterloo Adult

State of Iowa -
Waterloo, IA

Apply Now

Job Details

Full-time
12 days ago

Benefits

Paid holidays
Health insurance
On-site gym
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
On-the-job training
Employee assistance program
Vision insurance
Employee discount
Life insurance
Retirement plan

Qualifications

Clerical experience

Full Job Description

Job Description

Do you enjoy helping others and want to make a significant impact in what you do? If yes, look no further!

The Iowa State Public Defender’s Office is seeking a highly motivated, skilled, and enthusiastic Administrative Support Assistant 2 to provide clerical support in our Waterloo Adult office located in Black Hawk County, Iowa.

Who We Are

The mission of the Office of the State Public Defender is to ensure that all indigent persons in Iowa are provided high quality legal representation in criminal, juvenile, and other eligible proceedings in the most efficient and fiscally responsible manner.

What You’ll Do

As an Administrative Support Assistant 2 in this position, you will:

Receive and direct phone calls from Public Defender clients, court administrative staff, and attorneys. Answer routine questions from clients and client family members concerning court dates, status of the case, explain court orders and other legal documents they have received.
Process incoming and outgoing mail. Review and identify correspondence of a sensitive or important nature and take appropriate action.
- Calendar coordination that includes scheduling meetings and making appointments for attorneys and investigators.
Prepare and proof forms and correspondence of a legal nature such as letters, orders, affidavits, motions, and briefs for accuracy, grammar, spelling, and sentence structure.
Accurately maintain legal case files, log data from court orders into the case management system for the precise and effective reporting, recording, storage, retrieval and use of case data.
Access Iowa Courts Online to verify court dates and case information.
Proficiently use EDMS (Iowa Court’s Electronic Data Management System) to file legal documents with courts and to collect, download, and categorize electronic discovery, including audio, video, and written materials from multiple sources, to be utilized in the analysis of criminal matters.
- Assist staff with general software functionality when requested, such as Microsoft Office suites and other Google-based systems.
- Complete other assignments at the direction of the Public Defender Supervisor.

What We’re Seeking
The successful candidate for this fast-paced position is a motivated, organized, and a detail-focused individual. Applicants should have a proven track record of completing tasks on a strict deadline, experience working with diverse populations, and work well in a team environment.

Desired skills and abilities include:

Strong written and verbal communication skills.
Good computer skills – preference given to those with experience in Google Workspace, Microsoft Office, databases, spreadsheets, and legal case management systems.
Customer-centric attitude and demeanor.
Displays high standards of professional and ethical conduct.
Good people skills – this position requires regular contact with Public Defender clients, clerks, judges, county attorneys and service providers, good people skills are necessary.
Legal experience desired.

What We Offer
When you join the SPD, you become a part of a strong team culture that is committed to serving the community. In addition to providing a respect for work-life balance, we have a competitive total compensation package for all of our full-time employees, including:

Robust benefits, including excellent health, dental, life and vision insurance.
Generous paid time off, including vacation, paid holidays, and sick leave accrual.
On the job training by dedicated, experienced professionals.
Opportunities for professional development.
Flexible Spending Accounts for medical and dependent care.
Iowa Public Employee Retirement System (IPERS) Retirement Package.
Retirement Investors Club (Employer Sponsored Retirement Plan).
Employee Assistance Program for support when you need it most.
Employee Discount Programs from a variety of vendors (vision, cellular, fitness, and more)
Access to an on-site employee fitness center (6200 Park Avenue location only).

For additional information on benefits click here.

E-Verify and Right to Work

The State of Iowa participates in E-Verify, a federal program that helps employers confirm the employment eligibility of all newly hired employees. Within the required timeframe, new hires will be verified through the E-Verify system to ensure authorization to work in the United States. The State of Iowa also complies with the federal Right to Work laws, which protect employees’ rights to work without being required to join a labor organization. For more information, please visit www.e-verify.gov

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

One year of full-time work experience in general office, clerical, data entry/processing, or related work.

A total of one year of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.

Current, continuous experience in the state executive branch that includes six months of full-time work as an Administrative Support Assistant 1.

For more information click on this link to view the job description

Additional Qualification Requirements

Within a period of time after hire, as determined by the appointing authority, employees in this class may be required to type at least 40 WPM net as demonstrated by the completion of a typing examination.

Apply Now

Refine Your Search

entry level administrative assistant jobs in iowa

Administrative Support Assistant 2 - Waterloo Adult

Receptionist

Bookkeeping Administrative Assistant

Bookkeeper/Administrative Assistant

Administrative Support Assistant 3 - Davenport

Administrative Support Assistant 3 - Administrative Office

Administrative Assistant

Administrative Assistant

Private Banking Associate I - Cedar Rapids

Private Banking Associate I - Cedar Rapids

Administrative/Leasing Assistant

Property & Leasing Assistant

Student Services Assistant

Part-Time Administrative Professional

Customer Advocate

Assistant Project Coordinator

Marketing and Administrative Coordinator

Patient Services Assistant

Office Coordinator

Driver Fitness Administrative Assistant 2

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