JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Job Summary
Responsible for receiving, sorting and scanning incoming mail and/or packages to distribute to departments or individuals. Responsible for collecting and metering outgoing mail and/or packages and delivering them to the respective drop-off box in the building. Other responsibilities include general administrative duties such as stocking copier paper and setting up meeting rooms as needed.
Key Responsibilities
Mail Organization
§ Sort and collate mail in a timely manner as some documents may be time sensitive
§ All bankruptcy letters must be stamped and delivered same day to the litigation team on the 4th floor
§ Under no circumstances should mail addressed private and confidential be opened
§ Dispose of junk mail
§ Sort mail, such as returned letters, adjustments, bills, orders and payments
§ Resolve issues with incorrect, returned mail
§ Receive outgoing mail and apply correct postage (no personal mail)
§ Arrange for pickup of outgoing mail
§ Fold letters, circulars or other documents and insert into envelopes for distribution
§ Record registered mail
§ Open and scan contracts and upload to client’s electronic filing system. Should documentation include checks, those checks should be turned over to the appropriate BMO Harris personnel for handling/processing.
§ All regular mail must be picked up from stations periodically throughout the day. All items picked up prior to noon, must be stamped and placed in the mail bin on the lower level to ensure that the mail is going out timely.
§ All mail is to be opened only within the secure mailroom.
Mail Distribution
§ Place mail in proper piles for distribution
§ Process outgoing shipments (Fed-Ex, UPS, DHL and USPS)
§ Weigh mail to determine correct postage
§ Place mail in bins and deliver individuals or to their mail slots
§ Personal and Confidential mail must be delivered same day unopened
Office Assistance
§ Perform hospitality services and minor housekeeping items
§ Ensure office is adequately stocked with mail supplies
§ Stock copy rooms and printing devices
§ Provide support for small office moves
§ Set up and tear down conference rooms
§ Mailroom Clerk will monitor supplies in both mailroom and copy room areas and advise appropriate client personnel of items and quantity to be ordered
Additional responsibilities include
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Any and all other duties and tasks requested should be sent to reporting manager for review and consideration prior to execution.
Education and Training
§ Candidate must have a high school diploma or GED equivalent
Years of Relevant Experience
§ 1 - 3 years of previous mailroom experience
Skills and Knowledge
§ Excellent communication skills in English, both written and oral
§ Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines
Other Ability
§ Ability to learn quickly
§ Ability to sort the mail in a way to help ease and speed of delivery
Physical work requirements and work conditions
§ Must be able to lift a minimum of 50 lbs
§ Ability to spend much of the day on his/her feet
§ Must be able to work quickly with hands and have good hand/eye coordination
Dress Code
§ Candidate will be provided branded polo shirts.
Personal Cellular Devices
§ The use of personal cellular devices while on client property should be limited to emergency use only and is strictly prohibited for use of photographing client or any of their files.
Restricted Access
§ Due to the nature of the business being conducted, candidates are not allowed to bring non authorized BMO Harris personnel into the mailroom. In addition, candidates are not allowed to grant access anyone other than themselves into the building and/or into the client space.
Reports
§ The candidate will have day to day interaction with the key on site client personnel but reports directly to a designated JLL Mailroom Manager.
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Location:
On-site –Cedar Rapids, IA
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:
401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Accepting applications on an ongoing basis until candidate identified.
