The Director of Facilities is responsible for supporting the academic mission of Marblehead Public Schools by overseeing the planning, operation and maintenance of district facilities. This individual provides leadership in ensuring each school's facilities meet the changing needs of its academic programs, faculty and students. The Director of Facilities manages the upkeep of existing facilities including capital projects; proactive management of utility costs and energy conservation and ensuring a safe and secure campus environment. The Director of Facilities maintains and oversees the buildings, mechanical and electrical systems, buildings, grounds, custodian, maintenance, groundskeeper staff, and other related services for the District.
RESPONSIBILITIES: (Including but not limited to)
Assist in the development and implementation of a detailed, Capital Improvement Plan to improve the overall facilities
Interface and coordinate with local town departments, public works staff, police and fire departments, and members of the community.
Facilitate solicitation of service contracts, design and construction services and other consultants as needed.
Supervise and evaluate the performance of assigned staff; assign and review work and participate in the selection of new personnel as assigned; recommend and participate in disciplinary action as needed.
Conduct inspections and recommend the removal of fire, safety or health hazardous items. Assist in coordination of: asbestos related issues, lead, chemicals, and mold-related issues.
Oversee the safekeeping and proper disposal of waste.
Instruct staff in safe and proper work practices.
Facilitate in the coordination of large projects including deferred maintenance, preventive maintenance, energy conservation, asbestos removal, mold removal and capital projects.
Read and interpret building plans, blueprints and specifications to assure conformance with building and safety codes, regulations and requirements.
Monitor and advise the Superintendent on snow related delays and closures and direct snow removal on school property.
Knowledge of State Procurement Laws, Bid Specification Preparation, Prevailing Wage Laws, Right to Know and COMM Buys process.
Coordinate purchase of supplies, equipment & contracted services utilizing local, state & federal procurement procedures.
Regularly review utility trends and consumption.
Offer ideas for energy conservation opportunities and efficiency improvements.
Manage energy audits and technical analyses for improving O&M, enhancing building automation and energy management systems through software programming and ensure accurate energy metering
Monitor all school building project work and act as liaison between staff and contractors, ensuring continuity of information sharing.
Regularly tour buildings to ensure safe and efficient facility maintenance in conformance with the highest standards.
Plan, organize, coordinate and supervise the operating budgets; operation and maintenance, repair, alteration and construction of school assets and systems.
Manage service contract providers to coordinate and prioritize day-to-day support services activities and work projects
Oversee custodial, maintenance and trades personnel, assign, review and evaluate the work of in-house personnel and service providers involved in each of their assignments.
Conduct continuing staff training and retraining including but not limited to OSHA, EPA compliance, asbestos and MSDS.
Plan, organize, coordinate and oversee day-to-day operations of the maintenance department including and not limited
H.V.A.C., plumbing, electrical, carpentry, painting, buildings and grounds, locksmith, fire protection, fire alarm and AED to assure the proper and efficient management of schools.
Facilities Troubleshooting: Analyze technical and operational problems and devise technical solutions or processes to address those problems.
Maintain a building fire safety system including warning and suppression subsystems to include ensuring that the building’s fire safety systems are operational at all times.
Ensure security and safety systems are intact, operational and followed
Maintain a system of building security to ensure all schools have the necessary resources to be secured during the school day and are being secured on non-school days and at other times as assigned.
Maintain a key inventory and manage the key fob entry system.
Work with technology staff and building principals to maintain the security camera system in school and buses as required
Coordinate response to alarms when received.
Take action to safeguard building assets during power or boiler failure.
Assist in the operation of emergency shelters when contacted by Town, Fire or Police departments.
Maintain blueprints, equipment records, and registration records on all school facilities and vehicles including copies of all building equipment warranties, manuals and technical bulletins.
Oversee the registration, insurance, and maintenance of all school vehicles.
Oversee the the Facilities and Transportation Coordinator and timely operations of school bus transportation
May at times be required to attend School Committee meetings or school related events
Performs other duties as assigned by the Superintendent, Assistant Superintendent or their designee
Reports to: Assistant Superintendent of Administration and Finance and/or Appointed Designee
Evaluated by: Assistant Superintendent of Administration and Finance and/or Appointed Designee
Work Year: 52 weeks per year/ 261-day full time (1.0 FTE) exempt position in accordance with the terms of District Administrator Contract.
Salary: $115,000-130,000
Benefits: In accordance with the terms of the District Administrator Contract and the Town of Marblehead optional benefits coverage, applicable to eligible employees
The Marblehead Public Schools does not discriminate in its programs, facilities, employment or educational opportunities on the basis of race, color, age, criminal record (inquiries only), disability, pregnancy, homelessness, sex/gender, gender identity, religion, national origin, ancestry, sexual orientation, genetics or military status, and does not tolerate any form of retaliation, or bias-based intimidation, threat or harassment that demeans individuals’ dignity or interferes with their ability to learn or work.
Qualifications:
Must possess knowledge of facilities, building systems, construction, IT terminology, OSHA regulations, building codes, environmental agency requirements, life safety standards, financial and asset management, and capital planning and management.
Ability to become certified as Massachusetts Certified Purchasing Official (MCPPO) within 1 year of employment.
Minimum of 5 years of related/progressive work experience.
Must have a valid Driver's License.
Strong oral and written communication skills for interacting with colleagues, School Committee and the community
Proficiency in using computers and educational technology to support school operations
Must pass a MA CORI and fingerprint background check to be found suitable for employment
Preferred Qualifications:
Bachelor’s degree in facilities management or related field
Construction License and/or trade licenses
OSHA and bus training certified
Minimum of three years supervisory experience
Prior experience working with a unionized workforce and understanding union contracts.
Work Environment and Physical Demands:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Work is performed in an educational environment. Majority of the work is performed in a moderately noisy environment.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is frequently required to sit, stand, talk, and/or hear. The employee is regularly required to travel amongst school buildings to perform the essential duties of the position. The employee must use hands to handle, or feel objects, tools, controls or large machinery and vehicles; and reach with hands or arms, climb or balance or stoop.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee is required to have the cognitive ability and focus to manage multiple detailed tasks at once with frequent interruptions.
Pay: $115,000.00 - $130,000.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
