Top 52 Administrative associate Jobs in Irvine, Ca

HR/Admin Associate- bilingual in Korean
Cesna Recruitment —Brea, CA
- $56,000 - $66,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Membership Sales / Front Desk Associate
Stretchlab Tustin —Tustin, CA
- $16.50 - $25.00 an hour
- Part-time
- Background check
- Anatomy knowledge
- Sales
- Paid training
- COVID-19 protective measures
Quick Apply
Administrative Associate
Moji Insurance Services Inc —Irvine, CA
- $22 - $25 an hour
- Full-time
- English
- Office
- Administrative experience
Quick Apply
Front Desk Associate (Part-Time)
Pretend City Children's Museum —Irvine, CA
- $21 - $22 an hour
- Part-time
- Basic math
- High school diploma or GED
- Bachelor's degree
Quick Apply
Front Desk Receptionist ( Spa Associate )
Massage Seven SPA —Costa Mesa, CA
- $18 - $22 an hour
- Part-time
- In-person
- 1 year
- Communication skills
- Wellness program
- Employee discount
Quick Apply
Procurement & Administrative Associate
Oasis Smart Homes —Anaheim, CA
- $24 - $28 an hour
- Full-time
- ERP systems
- Mid-level
- Office
- Health insurance
- 401(k)
Quick Apply
Office Services Associate
RR Donnelley —Newport Beach, CA
- $23.50 an hour
- Overtime
- Hospitality
- Pass drug screening
- Office
- Disability insurance
- Health insurance
Quick Apply
Mailroom Associate
SPS North America —Irvine, CA
- $20 an hour
- Ability to walk for extended periods
- Computer literacy
- Mid-level
- Health savings account
- Disability insurance
Quick Apply
4d
Warehouse Office Associate
H MART —Whittier, CA
- $22 - $25 an hour
- Office
- Administrative experience
- Warehouse
- AD&D insurance
- Paid holidays
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Part-Time Front Desk Associate / Receptionist
Laguna Cove Hotel —Laguna Beach, CA
- $18 - $20 an hour
- Part-time
- Inventory management
- Office
- Administrative experience
Quick Apply
Front Desk Associate / Hospitality
FirstService Residential —Irvine, CA
- $21 - $22 an hour
- Overtime
- Background check
- Basic math
- Residential
- Health savings account
- Paid holidays
Quick Apply
Experienced Hotel Front Desk Associate
Staybridge Suites Irvine - John Wayne Airport —Irvine, CA
- $20.00 - $21.50 an hour
- Temporary
- Mid-level
- Hotel
- In-person
Quick Apply
Front Desk Sales Associate
Swingeasy Golf Club —Costa Mesa, CA
- $20 an hour
- Part-time
- Serving
- Computer literacy
- 21 years or older
Quick Apply
4d
Front Desk Associate
NVISION Eye Centers —Laguna Hills, CA
- $19 - $23 an hour
- Full-time
- Mid-level
- High school diploma or GED
7d
Front Desk Associate – MassageLuXe Irvine
MassageLuXe Irvine —Irvine, CA
- $17 - $20 an hour
- 8 hour shift
- Communication skills
- Entry level
- Retail sales
- Paid sick time
Quick Apply
Business Services Associate
Mr. Rooter —Anaheim, CA
- Call employer
- Inventory management
- Mid-level
- Office
- Paid training
- Paid time off
Quick Apply
Front Desk Sales Associate
Massage Envy —Newport Beach, CA
- $16.90 - $18.00 an hour
- Part-time
- High school diploma or GED
- Organizational skills
- In-person
- Wellness program
- COVID-19 protective measures
Quick Apply
3d
Front Desk Associate - Irvine
One Beauty Aesthetics —Irvine, CA
- $18 - $22 an hour
- Full-time
- HIPAA
- Administrative experience
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
9d
Front Desk Associate
United Defense Tactical - Long Beach —Long Beach, CA
- $21 an hour
- Part-time
- Mid-level
- High school diploma or GED
- 2 years
- Employee discount
Quick Apply
7d
Campus Development Team Associate (part-time) - Lake Forest
Saddleback Valley Community Church —Lake Forest, CA
- $19 - $20 an hour
- Part-time
- Google Workspace
- Office
- Travel

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administrative associate jobs near irvine, ca

HR/Admin Associate- bilingual in Korean

Cesna Recruitment
Brea, CA

Quick Apply

Job Details

Full-time
$56,000 - $66,000 a year

Benefits

Health insurance
401(k)
Paid time off

Qualifications

Computer operation
Confidential information handling
Microsoft Outlook
Spreadsheets
Executive administrative support
Korean
Bachelor's degree

Full Job Description

[Job Summary]

Seeking a highly organized Administrative Associate to support corporate office

operations at the Holdings Company level. This role is responsible for providing comprehensive

administrative support to leadership and ensuring the smooth day-to-day functioning of the corporate office. Key responsibilities include coordinating meetings and internal communications, managing office

documentation and records, overseeing office supplies and pantry inventory, maintaining a clean and

organized workplace environment, and supporting company operations through administrative coordination. The Administrative Associate will also assist with HR-related administrative tasks such as recruitment coordination, onboarding logistics, employee documentation, and benefits administration support. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while providing responsive administrative support to employees and management.

KEY PERFORMANCE INDICATORS:

Timely, accurate HR process execution and documentation.

Confidentiality and integrity in handling sensitive information.

Effective communication and interpersonal skills.

Ability to prioritize and meet deadlines.

Accurate data entry and reporting.

Professionalism in all employee interactions.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide primary administrative support to corporate office functions, including organizing documentation, maintaining files, and managing internal records.

Coordinate scheduling, meeting arrangements, and internal communications for corporate leadership

and management meetings.

Manage general office administrative tasks including document preparation, filing, record management, and office coordination.

Serve as a point of contact for administrative inquiries from employees and direct requests to the

appropriate departments as needed.

Coordinate internal office logistics including meeting preparation, workspace organization, and

administrative support for daily company operations.

Maintain a clean, organized, and professional office environment to support a productive workplace.

Manage the purchasing and inventory of office supplies, pantry items, and snacks for the office, ensuring adequate stock and cost-effective procurement.

Track and coordinate employee business travel requests, maintain approval records, and ensure

compliance with company travel policies and procedures.

Assist with the preparation of reports, spreadsheets, and internal documentation to support management and operational needs.

Maintain internal administrative tracking systems related to employee information, travel requests, and company documentation.

Provide administrative coordination for company meetings, training sessions, and internal events.

Assist with onboarding logistics for new hires, including preparing paperwork, coordinating schedules,

and ensuring administrative requirements are completed.

Support recruitment administration by posting job listings, scheduling interviews, and coordinating

candidate communications.

Assist with administrative aspects of benefits enrollment documentation and employee form processing.

Support special projects, internal initiatives, and other administrative duties as assigned to support

department and company operations.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty and

responsibility satisfactorily. The responsibilities listed above are representative of the knowledge, skill,

ability and/or physical demands required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education: Bachelor’s degree

Experience: Minimum of 1 year of experience in an HR support or generalist role, preferably in a corporate or multi-entity environment.

Skills/Competencies:

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).

Excellent verbal and written communication skills.

High attention to detail, accuracy, and organization.

Strong problem-solving skills and ability to exercise good judgment.

Ability to handle confidential information with discretion.

A proactive, service-oriented mindset with the ability to work independently and collaboratively.

WORKING CONDITIONS/PHYSICAL ABILITIES: Work is generally performed in an office environment.

Normal amount of sitting or standing, average mobility to move around an office environment, able to

conduct normal amount of work at a computer.

Benefits

Comprehensive health insurance, 401K, Sick days, PTO

Quick Apply

Refine Your Search

administrative associate jobs in irvine, ca

HR/Admin Associate- bilingual in Korean

Membership Sales / Front Desk Associate

Administrative Associate

Front Desk Associate (Part-Time)

Front Desk Receptionist ( Spa Associate )

Procurement & Administrative Associate

Office Services Associate

Mailroom Associate

Warehouse Office Associate

Part-Time Front Desk Associate / Receptionist

Front Desk Associate / Hospitality

Experienced Hotel Front Desk Associate

Front Desk Sales Associate

Front Desk Associate

Front Desk Associate – MassageLuXe Irvine

Business Services Associate

Front Desk Sales Associate

Front Desk Associate - Irvine

Front Desk Associate

Campus Development Team Associate (part-time) - Lake Forest

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