Top 47 Assistant to owner Jobs in Irvine, Ca

Executive Assistant
Equity West Capital —Newport Beach, CA
- $70,000 - $90,000 a year
- Weekends as needed
- English
- Mid-level
- Office
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
ServiceMaster Restore 9669 - Irvine —Irvine, CA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Assistant Property Manager
Ascend —Irvine, CA
- $70,000 - $80,000 a year
- Mid-level
- Office
- High school diploma or GED
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Operations / Administrative Assistant — Right Hand to the Owner
Power Meter City —Aliso Viejo, CA
- $27 - $30 an hour
- Full-time
- Microsoft Word
- Writing skills
- Research
- Paid time off
- Employee discount
Quick Apply
Assistant Area Manager, Newport Beach
AvantStay —Newport Beach, CA
- $70,000 - $70,304 a year
- Weekends as needed
- Microsoft Excel
- Inventory management
- Mid-level
- Mileage reimbursement
- Health insurance
10d
Residence Life Coordinator - Plaza Verde
American Campus Communities —Irvine, CA
- $70,356 a year
- Full-time
- Mid-level
- Residential
- Administrative experience
- Paid parental leave
- Disability insurance
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Front Office Receptionist/Personal Assistant
ARAcademics —Newport Beach, CA
- $17 - $22 an hour
- Part-time
- Office
- In-person
- Entry level
- Flexible schedule
Quick Apply
1d
Office Assistant
Swinerton —Santa Ana, CA
- $21.88 - $25.00 an hour
- Full-time
- English
- Mid-level
- Office
- AD&D insurance
- Paid holidays
4d
Assistant Property Manager
Lincoln Property Company —Irvine, CA
- $70,000 - $75,000 a year
- Background check
- Bachelor of Science
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
Executive Operations Coordinator
IKON BUILDERS, INC. —San Clemente, CA
- $36 - $41 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Assistant Portfolio Manager
Fairgrove Property Management —Irvine, CA
- $28 - $30 an hour
- Full-time
- Clean driving record
- Mid-level
- Residential
- Paid holidays
- Health insurance
Quick Apply
Administrative Assistant - (Dispatch)
Fire Safety First —Santa Ana, CA
- $27 - $30 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
12d
Administrative Assistant / Emergency Service Contractor
ServiceMaster Restore 9669 - Irvine —Irvine, CA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Bilingual Executive Assistant to the CEO
HMR Transportation —Anaheim, CA
- $75,000 - $90,000 a year
- Weekends as needed
- Microsoft Outlook
- Writing skills
- Office
- Health insurance
- 401(k)
Quick Apply
Leasing Consultant LIHTC/Senior Housing - Heritage Villas
Quality Management Group Inc —Mission Viejo, CA
- From $22.66 an hour
- Weekends as needed
- Spanish
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Assistant Property Manager
Pabst, Kinney & Associates Inc. —Long Beach, CA
- From $26 an hour
- Full-time
- Spanish
- Mid-level
- Administrative experience
- Health insurance
- Paid time off
Quick Apply
3d
Assistant Property Manager (Commercial Property Management)
PacificWest Asset Management Corporation —Costa Mesa, CA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3d
Receptionist/Dog Bather
Adorable Pet Grooming —San Juan Capistrano, CA
- From $18 an hour
- Part-time
- Heavy lifting
- In-person
- Entry level
- Employee discount
Quick Apply
2d
Assistant Manager Self Storage (Costa Mesa, CA)
US Storage Centers —Huntington Beach, CA
- $19.50 - $20.00 an hour
- Weekends as needed
- Background check
- Mid-level
- Ability to lift 50 pounds
- Mileage reimbursement
- Paid holidays
Quick Apply
Assistant Property Manager
Avenue5 Residential, LLC —Long Beach, CA
- $35 - $40 an hour
- Full-time
- Clean driving record
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
3d

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Executive Assistant

Equity West Capital
Newport Beach, CA

Quick Apply

Job Details

Full-time
$70,000 - $90,000 a year

Benefits

Health insurance
Paid time off
401(k) matching

Qualifications

English

Full Job Description

Company Mission: Transforming distressed properties into high-quality homes that create lasting value for communities

COMPANY OVERVIEW

Equity West Capital is a rapidly growing Real Estate Investment company based out of Southern California. Our team is concentrated on the creation of long-term wealth and value through investing in residential real estate. We believe that an entrepreneurial environment with an owner’s mentality focused on teamwork is the key to long-term sustainable success. Our growth trajectory is promising, and we would love to have the right candidate join our growing team!

COMPANY CORE VALUES

Relentless - We don’t quit when it’s hard — we dig in deeper. “Relentless” means the job gets done no matter what. Challenges don’t stop us; they shape us. We chase results until they happen.

Adaptive Thinkers - In a world that changes by the hour, we don’t wait for the perfect conditions — we create them. We stay flexible, we adjust, and we thrive when others freeze. Our strength is not in knowing all the answers — it’s in finding them faster than anyone else.

Dedicated - Dedication means showing up — every day — with purpose. It’s the quiet grind, the late-night focus, the extra effort no one sees. It’s not about perfection; it’s about progress, consistency, and pride in what we deliver.

Extreme Ownership - If something’s on our plate, it’s ours — fully. No excuses, no finger-pointing. We own the wins, we own the misses, and we fix what needs fixing. That’s how great teams build trust — through total accountability.

One Team - At the end of the day, we’re not a group of individuals — we’re one team. We rise together, we support each other, and we win together. Every person here adds to the strength of the whole.

ROLE SUMMARY

This is not a role for someone who waits to be told what to do. Our principal moves fast across a portfolio of growing businesses. He is a big-picture leader who thrives on strategy, growth, and momentum, and he is at his best when he is freed from administrative drag, scattered follow-ups, and the details that should never reach his desk. The right person for this seat is the behavioral complement to that style — highly organized, steady, and conscientious, with a natural instinct to close loops without being asked. You bring calm and structure to a fast, sometimes chaotic environment, and you take quiet pride in being the person who never lets something slip.

You will anticipate what is needed before you are asked, and you will own follow-through to the last detail. You are warm and people-savvy enough to represent the principal to employees, vendors, and partners, and you have the grit and ownership mentality to chase things down until they are fully done. You do not need hand-holding, you do not let things sit, and you protect the principal’s time fiercely. In short, you create order, you drive tasks to completion, and you free leadership to operate at the highest level.

KEY RESULT AREAS

Executive Support & Calendar Management

Own and manage the principal’s calendar, scheduling, and travel across multiple companies, protecting and prioritizing his time.
Coordinate meetings and prepare the principal for what is ahead each day, ensuring he arrives with the right context and materials.
Manage the inbound flow of email, calls, and requests so that only what truly requires his attention reaches him.
Anticipate needs and stay a step ahead, handling logistics and details proactively rather than reactively.

HR & Employee Experience

Run the full onboarding experience for new hires, including setup, paperwork, accounts, swag, and first-day logistics.
Serve as the organized point person for HR administration, keeping processes consistent and professional across the portfolio.
Maintain employee records and documentation, ensuring accuracy, confidentiality, and timely completion.
Plan and execute company town halls and team events end to end, including scheduling, logistics, materials, and vendor coordination.
Coordinate swag, catering, venues, and travel for events, and manage communications, RSVPs, and follow-up so nothing falls through the cracks.
Support a positive employee experience by being a reliable, friendly resource for day-to-day questions and needs.

Entity & Compliance Administration

Manage recurring entity renewals, filings, and registrations across the principal’s businesses, tracking deadlines proactively.
Own document scanning, organization, and records management so files are accurate, current, and easy to retrieve.
Monitor compliance dates and obligations, ensuring nothing lapses and removing this recurring load from leadership.
Coordinate with accounting, legal, and outside vendors as needed to keep entity and compliance matters on track.

Follow-Through & Loop Closing

Track the principal’s open items and delegated tasks to completion, maintaining a clear running log of status.
Chase down outstanding deliverables, invoices, approvals, and confirmations on his behalf until they are fully resolved.
Provide consistent updates on progress and surface roadblocks early, escalating only when truly necessary.
Operate as the dependable engine of follow-up that ensures commitments turn into completed work.

Personal Assistant Support

Run personal errands on the principal’s behalf, including pickups, drop-offs, shopping, and other day-to-day tasks.
Collect and manage mail and packages, ensuring important items are handled and routed promptly.
Provide flexible, ad hoc personal support to keep the principal’s day running smoothly and free up his time for higher-value work.

SUPERVISION

This role reports directly to the principal. It is an individual-contributor seat with no direct reports, working closely and cross-functionally with leadership, accounting, and operations across the portfolio.

WORKING CONDITIONS

Primarily office-based out of the Newport Beach office, with occasional flexibility as needed. This is a hands-on, in-person role supporting a fast-moving principal and team. Periodic evening or weekend availability may be required around events, travel, and deadlines.

DESIRED QUALIFICATIONS

Exceptional Organization & Follow-Through

Proven ability to manage many moving parts at once and drive every one of them to completion. You are the person others rely on to never let something slip, and you bring order to environments that lack it.

Executive Support Experience

Demonstrated experience supporting a senior executive, owner, or principal, including calendar, travel, communications, and confidential administration.

Steady, Conscientious Temperament

You bring calm and structure to a fast, sometimes chaotic environment. You are detail-oriented, dependable, and comfortable creating order where there is none.

Ownership Mentality

You take full ownership of what is on your plate, anticipate needs, and act without waiting to be asked. You chase things down until they are done.

Strong People & Communication Skills

You are warm, professional, and trustworthy, able to represent the principal well to employees, vendors, and partners.

HR, Events & Administrative Capability

Experience with onboarding, event coordination, entity or compliance administration, and general office operations is strongly preferred.

COMPENSATION

Based on experience. The sky is the limit with this position. We are a fast-growing company looking for a long-term individual with an entrepreneurial mindset and the passion to help support and grow our organization. This person will be a key member of our team with the ability and strong desire to bring order, follow-through, and positive momentum across the business. In addition to a base salary, there is future opportunity for incentivized compensation, bonuses, and other arrangements to be discussed.

Pay: $70,000.00 - $90,000.00 per year

Benefits:

401(k) matching
Health insurance
Paid time off

Language:

English (Required)

Ability to Commute:

Newport Beach, CA 92663 (Required)

Work Location: In person

Quick Apply

Refine Your Search

assistant to owner jobs in irvine, ca

Executive Assistant

Administrative Assistant

Assistant Property Manager

Operations / Administrative Assistant — Right Hand to the Owner

Assistant Area Manager, Newport Beach

Residence Life Coordinator - Plaza Verde

Front Office Receptionist/Personal Assistant

Office Assistant

Assistant Property Manager

Executive Operations Coordinator

Assistant Portfolio Manager

Administrative Assistant - (Dispatch)

Administrative Assistant / Emergency Service Contractor

Bilingual Executive Assistant to the CEO

Leasing Consultant LIHTC/Senior Housing - Heritage Villas

Assistant Property Manager

Assistant Property Manager (Commercial Property Management)

Receptionist/Dog Bather

Assistant Manager Self Storage (Costa Mesa, CA)

Assistant Property Manager

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