Top 136 conference coordinator Jobs in irvine, ca

Office Coordinator (Law Firm Experience Required)
Kent Daniels & Associates —Irvine, CA
- $50,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- Paid time off
- Paid sick time
Quick Apply
Administrative Assistant
Acacia Health —Irvine, CA
- $25 - $30 an hour
- Full-time
- Microsoft Excel
- Mid-level
- Office
Quick Apply
7d
Mailroom Coordinator
Canon Business Process Services, Inc. —Irvine, CA
- $16.90 - $17.77 an hour
- Overtime
- Computer literacy
- Office
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
Research Scientist
Amen Clinics —Costa Mesa, CA
- $125,000 - $150,000 a year
- Full-time
- Hybrid work
- Computer Science
- Psychiatry
- Office
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
Allen Matkins —Irvine, CA
- $50,000 - $75,000 a year
- Full-time
- Microsoft Word
- Background check
- Office
Mailroom Coordinator I
Canon Business Process Services, Inc. —Irvine, CA
- Overtime
- Computer literacy
- Office
- High school diploma or GED
- Employee discount
Events & Communications Coordinator
University of California, Irvine —Irvine, CA
- $28.88 - $49.76 an hour
- Full-time
- Background check
- Writing skills
- Research
- Health insurance
- Retirement plan
Conference Services and Program Coordinator
Whittier College —Whittier, CA
- $25.72 - $28.60 an hour
- Weekends as needed
- Microsoft Outlook
- Office
- University
8d
Regulatory Specialist - Clinical Research
CenExel Clinical Research —Anaheim, CA
- $30 - $35 an hour
- Overtime
- Psychiatry
- Writing skills
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Clinical Director, START
Easter Seals Southern California, Inc. —Irvine, CA
- $101,000 - $125,000 a year
- Full-time
- CPR Certification
- Microsoft Excel
- Microsoft Outlook
Facilities Coordinator
US AMR-Jones Lang LaSalle Americas, Inc. —Costa Mesa, CA
- $70,000 - $80,000 a year
- Online Application
- Background check
- Mid-level
- High school diploma or GED
- Paid parental leave
- Paid holidays
Quick Apply
1d
Case Manager
JAMS, Inc. —Irvine, CA
- $65,800 - $86,400 a year
- Full-time
- Computer literacy
- Mid-level
- Bachelor's degree
Administrative Assistant
SingerLewak —Irvine, CA
- $28 - $35 an hour
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Quick Apply
5d
Client Experience Coordinator
JAMS, Inc. —Irvine, CA
- $45,300 - $59,500 a year
- Full-time
- Computer literacy
- Mid-level
- Administrative experience
Office Coordinator
Red Tail Acquisitions —Irvine, CA
- From $24 an hour
- Weekends as needed
- Microsoft Word
- Microsoft Outlook
- Computer literacy
Quick Apply
Clinical Trial Coordinator
BALT Group —Irvine, CA
- $80,000 - $85,000 a year
- Nursing
- Writing skills
- Mid-level
Quick Apply
Student Services Program Coordinator (Guardian Scholars/Next-Up)
Coast Community College District —Costa Mesa, CA
- $74,262.20 - $100,120.59 a year
- Temporary
- Background check
- Spanish
- Customer service
- Paid jury duty
- AD&D insurance
Client Services Coordinator
CBRE —Irvine, CA
- $55,000 - $65,000 a year
- Full-time
- Mid-level
- Office
- Databases
- Health insurance
- Dental insurance
7d
Executive Assistant II/Executive Recruiting Coordinator
West Coast University, Inc. —Irvine, CA
- Full-time
- Microsoft Excel
- 5 years
- Mid-level
Executive Assistant II/Executive Recruiting Coordinator
West Coast University —Irvine, CA
- Microsoft Excel
- 5 years
- Mid-level

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Office Coordinator (Law Firm Experience Required)

Kent Daniels & Associates -
Irvine, CA

Quick Apply

Job Details

Full-time
$50,000 - $75,000 a year

Benefits

Paid time off
Paid sick time

Qualifications

Vendor relationship building
Customer communication
Confidential information handling
Microsoft Outlook
Executive administrative support
Employee relationship building
Legal firm experience
High school diploma or GED
Legal administrative experience
Law office

Full Job Description

Position: Office Coordinator

Location: Irvine, CA

Pay: $50,000 to $75,000 annually

Experience: 3+ years of legal or professional services experience to provide a wide range of administrative support to the law firm and ensure overall efficiency while representing the firm in a polite, professional, and courteous manner and preserving high standards of confidentiality.

Education: High School Diploma required.

Type: Full-time; Direct Hire

Schedule: Monday – Friday, 8:30am to 5:00pm

Kent Daniels & Associates is seeking an Office Coordinator to join our dynamic law firm client!

Job Description:

Serve as a key point of contact for Chief Administrative Officer/firm staff and act as direct liaison with the office of the building, related to general administrative queries.
Greet clients/guests, manage visitor tracking system, answer phones, respond to requests, and guide/direct guests to appropriate conference room or resource.
Establish and maintain relationships with vendors to ensure consistent quality services, manage invoices, prepare check request.
Coordinate schedule, and maintain office events and offsite events (summer socials, partner meetings, happy hours) including scheduling, pricing, catering, calendaring with all parties and all necessary details.
Coordinate logistics to ensure workflow with hospitality is prioritized and meetings, setups, and catering are confirmed; send out daily schedule to applicable parties.
Prepare correspondence and reports; drafts memos/letters and email in response to routine questions.
Coordinate with IT department when technology is not working properly.
Order catering for meetings/events ( taking into consideration guest preferences/allergies); review/track invoices to create a monthly expenditure record; collaborate with Office Services to ensure an efficient hospitality services (food/beverage set ups, supplies, clean ups).
Collect information from all departments for publication of the firm wide calendar and various distribution lists; maintain up-to-date information regarding office events on firm intranet.
Serve on the office Crisis Management Team, ensuring building emergency protocols and procedures are followed, and emergency kits are properly stocked.
Update and maintain office phone lists and floor plan.
Coordinate parking ticket orders with the building, ensure proper distribution, maintain firm records for tracking, and submit to accounting department for processing.
Collaborate with Facilities to report and track office maintenance issues, maintaining a strong relationship with the building to ensure prompt resolution.
Schedule and coordinate regular peer meetings to share best practices and streamline processes/services.
Send out monthly birthday list and coordinate monthly life event celebrations and welcome breakfasts.
Work cross-functionally with Office Coordinators in other locations to provide coverage and ensure seamless office operations.
Perform administrative tasks to support firm personnel (travel arrangements, time entries, calendar management, data entry).
Retain a notary commission and perform notarial acts for Firm business.

Position Requirements:

Proficient in MS Office (Word, Excel, Outlook).
Law firm or professional services firm experience strongly preferred.
Excellent communication skills and attention to detail is a must.
Must be organized and able to multitask.
Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships with both attorneys and staff.
Must have problem-solving and interpersonal skills with experience in providing complex, confidential administrative support in a high-profile environment with tact and diplomacy.
Flexibility, adaptability, and ability to work in a changing environment is necessary.

Benefits:

Health Benefits
Retirement Options
Paid Sick Leave and PTO
Other benefits available

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

#KDAIND

Quick Apply

Refine Your Search

conference coordinator jobs in irvine, ca

Office Coordinator (Law Firm Experience Required)

Administrative Assistant

Mailroom Coordinator

Research Scientist

Office Coordinator

Mailroom Coordinator I

Events & Communications Coordinator

Conference Services and Program Coordinator

Regulatory Specialist - Clinical Research

Clinical Director, START

Facilities Coordinator

Case Manager

Administrative Assistant

Client Experience Coordinator

Office Coordinator

Clinical Trial Coordinator

Student Services Program Coordinator (Guardian Scholars/Next-Up)

Client Services Coordinator

Executive Assistant II/Executive Recruiting Coordinator

Executive Assistant II/Executive Recruiting Coordinator

I want to receive the latest job alert for conference coordinator in irvine, ca

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