Top 471 Operations assistant manager Jobs in Irvine, Ca

Office Manager [English/Chinese Bilingual]
Wei Aesthetic Institute —Irvine, CA
- From $20 an hour
- Full-time
- Medical office experience
- HIPAA
- English
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager - Dental Experience Required
mend dental —Irvine, CA
- $27 - $32 an hour
- Full-time
- Dental office
- Mid-level
- Presentation skills
Quick Apply
Assistant Property Manager
A and M Properties —Orange County, CA
- $24 - $28 an hour
- Full-time
- Google Workspace
- Sales
- Mid-level
- Paid holidays
- Health insurance
Quick Apply
8d
Medical Office Manager
Southern California Foot & Ankle Specialists —Ladera Ranch, CA
- $28 - $30 an hour
- Full-time
- Background check
- Medical office experience
- Mid-level
- Health insurance
- 401(k)
Quick Apply
Site Manager
RUSSELL FISCHER PARTNERSHIP LP —Huntington Beach, CA
- Mid-level
- High school diploma or GED
- Recruiting
- Opportunities for advancement
Quick Apply
Garden Center Assistant Manager in training
Armstrong Garden Centers —San Juan Capistrano, CA
- $25 - $27 an hour
- Weekends as needed
- Merchandising
- Mid-level
- Ability to lift 50 pounds
- Paid holidays
- Health insurance
Quick Apply
4d
Executive Assistant
Hundred Flowers Inc. —Santa Ana, CA
- $65,000 - $70,000 a year
- Full-time
- Mid-level
- Office
- Team management
Quick Apply
Interim Retail Floor Lead, San Clemente
Vuori, Inc —San Clemente, CA
- $19.00 - $20.50 an hour
- 8 hour shift
- Merchandising
- Maintenance
- Mid-level
- Health insurance
- Paid time off
Quick Apply
Warehouse Assistant Manager
MASCOT INTERNATIONAL LOGISTICS INC. —Corona, CA
- $4,000 - $5,000 a month
- Full-time
- Bilingual
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Dental Office Manager
Paramount Dental Care and Specialty —Long Beach, CA
- $85,000 - $110,000 a year
- Full-time
- Spanish
- Dental office
- English
- Health insurance
Quick Apply
11d
Assistant Manager - FTAX
Aperto Property Management, Inc —Santa Ana, CA
- $27 - $30 an hour
- Full-time
- Customer service
- Mid-level
- 3 years
- Disability insurance
- Health insurance
Quick Apply
Assistant General Manager (AGM)
HardWorx Fitness —Long Beach, CA
- From $17 an hour
- Weekends as needed
- Background check
- Spanish
- Sales
- Paid training
Quick Apply
Assistant Operations Manager – Food Manufacturing (Cerritos, CA)
HNY Ramen inc —Cerritos, CA
- $30 - $35 an hour
- Full-time
- Management
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
GM Assistant / Operations Lead (Chinese Speaking)
Toplink —Anaheim, CA
- $21 - $26 an hour
- Email
- Microsoft Excel
- Customer service
- English
- Paid time off
- Employee discount
Quick Apply
Office Manager-Accounting & HR bilingual(Mandarin)
AstroAI Corporation —Santa Fe Springs, CA
- $60,000 - $75,000 a year
- Full-time
- Microsoft Outlook
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Assistant Community Manager
Western National Property Management —Long Beach, CA
- $23.50 - $26.50 an hour
- Microsoft Excel
- Microsoft Outlook
- Customer service
- Health insurance
- 401(k)
Quick Apply
4d
Assistant Shop Manager
ELA LIGHTING —Corona, CA
- $24 - $25 an hour
- 8 hour shift
- Bilingual
- No background check
- Mid-level
- COVID-19 protective measures
- Health insurance
Quick Apply
4d
Customer Service / Front Office / Administrative Assistant
Expertec Automotive —Huntington Beach, CA
- $18 - $25 an hour
- Full-time
- Computer literacy
- No experience needed
- Office
- Paid training
- Paid holidays
Quick Apply
Director of Retail Operations
Dumos Home Inc. —Foothill Ranch, CA
- From $110,000 a year
- Full-time
- Travel
- US work authorization
- In-person
Quick Apply
11d
Assistant Manager - Restaurant
Baskin-Robbins —Huntington Beach, CA
- $22 - $30 an hour
- Full-time
- Mid-level
- Quick service & fast food restaurant
- In-person
- Paid training
- Employee discount
Quick Apply

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Office Manager [English/Chinese Bilingual]

Wei Aesthetic Institute
Irvine, CA

Quick Apply

Job Details

Full-time
From $20 an hour

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Employee discount
Life insurance

Qualifications

Vendor relationship building
Mandarin
Phone communication
Medical office experience
Event planning
English
Administrative experience
Medical administrative support
Phone customer support
Medical records
Community relationship building
Clinical confidentiality policies
Managing patient records
Office experience

Full Job Description

Job Overview

We are seeking a dynamic, highly organized, and proactive Office Manager who is bilingual in English and Chinese to oversee the daily operations of our medical practice. This key leadership role is responsible for ensuring efficient office workflows, coordinating staff and providers, maintaining a professional patient experience, and supporting the overall growth and success of the practice.

The ideal candidate will have strong leadership and organizational skills, excellent communication abilities, and experience managing a fast-paced medical, aesthetic, or healthcare environment. You will play an essential role in coordinating staff, vendors, administrative operations, patient services, HR functions, and practice initiatives.

Key Responsibilities

Oversee daily office operations, including front desk activities, multi-line phone systems, patient flow, and scheduling for providers and staff
Manage patient check-in/check-out, appointment coordination, confirmations, follow-ups, and overall patient experience
Ensure accurate patient records, proper documentation, and compliance with HIPAA and office policies
Develop and maintain efficient office workflows, procedures, and systems to improve productivity and patient service
Supervise, coordinate, and support administrative and front-office staff, including scheduling, training, performance management, and daily task assignments
Coordinate provider and staff schedules and ensure adequate office coverage
Oversee onboarding and offboarding processes, employee records, training, and other HR-related administrative functions
Coordinate meetings, staff training, special events, and practice initiatives
Manage relationships with vendors, service providers, and outside partners, including ordering, scheduling, and issue resolution
Monitor office supplies, equipment, inventory, and facility needs
Maintain a clean, organized, professional, and welcoming environment for patients, providers, and staff
Assist with patient communication, marketing initiatives, promotions, social media coordination, and community outreach
Support practice growth by identifying opportunities to improve operations, patient retention, and overall efficiency
Help develop and implement office policies, protocols, and standard operating procedures
Handle confidential patient, employee, financial, and business information with discretion
Identify operational issues proactively and take initiative to resolve them or escalate them appropriately

Qualifications

Proven experience in office management, medical office administration, or healthcare operations
Bilingual fluency in English and Chinese, both written and spoken
Strong leadership, organizational, problem-solving, and multitasking abilities
Excellent verbal and written communication skills with professional phone and interpersonal etiquette
Ability to work independently, take initiative, prioritize tasks, and manage a fast-paced environment
Proficiency in Microsoft Office and scheduling/EMR systems; EMR experience strongly preferred
Strong attention to detail and ability to maintain accurate records
Ability to handle confidential and sensitive information with professionalism and discretion
Strong customer service and patient-centered approach

Preferred Skills & Experience

Experience in a medical, aesthetic, dermatology, OB/GYN, or other healthcare practice
Previous supervisory or office management experience
Experience with staff scheduling, training, and performance management
Experience with HR processes, onboarding, and employee administration
Experience with vendor management, purchasing, and office operations
Familiarity with medical office workflows, HIPAA requirements, and compliance standards
Experience supporting marketing, patient retention, promotions, or practice growth
Strong event planning and project coordination skills
Ability to develop and implement systems, protocols, and standard operating procedures

Opportunities for Growth

This position offers opportunities for professional growth and advancement as the practice continues to expand. The Office Manager will have the opportunity to take on increasing responsibilities in practice operations, team leadership, business development, marketing, and strategic initiatives.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

Dental insurance
Employee discount
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Medical office: 1 year (Required)

Language:

Mandarin (Required)

Work Location: In person

Quick Apply

Refine Your Search

operations assistant manager jobs in irvine, ca

Office Manager [English/Chinese Bilingual]

Dental Office Manager - Dental Experience Required

Assistant Property Manager

Medical Office Manager

Site Manager

Garden Center Assistant Manager in training

Executive Assistant

Interim Retail Floor Lead, San Clemente

Warehouse Assistant Manager

Dental Office Manager

Assistant Manager - FTAX

Assistant General Manager (AGM)

Assistant Operations Manager – Food Manufacturing (Cerritos, CA)

GM Assistant / Operations Lead (Chinese Speaking)

Office Manager-Accounting & HR bilingual(Mandarin)

Assistant Community Manager

Assistant Shop Manager

Customer Service / Front Office / Administrative Assistant

Director of Retail Operations

Assistant Manager - Restaurant

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