Top 1151 Appointment coordinator Jobs in Irwindale, Ca

Receptionist / Administrative Assistant
Santa Teresita —Duarte, CA
- Online Application
- Bilingual
- Microsoft Excel
- Microsoft Access
- Health insurance
- Dental insurance
Inventory Flow and Capacity Planner
Trader Joe's —Monrovia, CA
- $71,000 - $100,000 a year
- Weekends as needed
- Mid-level
- Office
- 3 years
- Flexible schedule
Administrative Assistant II, Admissions and Records
Chaffey College —Rancho Cucamonga, CA
- $5,196 a month
- Full-time
- Word processing
- English
- Research
3d
Front Desk Receptionist
Serenity Zen | Massage Spa —West Covina, CA
- $17 - $20 an hour
- Part-time
- Spanish
- In-person
- Entry level
- Employee discount
- Professional development assistance
Quick Apply
Service Coordinator
San Gabriel/Pomona Regional Center —Irwindale, CA
- $24.25 - $39.14 an hour
- Full-time
- Hybrid work
- Nursing
- Microsoft Outlook
- Writing skills
7d
Dental Treatment Coordinator
College Street Dental —West Covina, CA
- From $27 an hour
- Full-time
- Spanish
- Dental office
- Surgery
- Paid holidays
- Disability insurance
Quick Apply
6d
Logistics Coordinator
iMomoko.com —South El Monte, CA
- $20 - $22 an hour
- Full-time
- Local
- English
- Mid-level
- Paid time off
- Employee discount
Quick Apply
Deaf Blind Coordinator, Tactile ASL Interpreter
Braille Institute of America —Los Angeles, CA
- $26 - $30 an hour
- Part-time
- Classroom
- Experience working with individuals with disabilities
- Mid-level
- 403(b)
- Opportunities for advancement
Quick Apply
Real Estate Agent – Top Zillow Flex Team in LA County! SFV, SGV, and West LA
Partner Real Estate —Los Angeles, CA
- $85,000 - $120,000 a year
- Full-time
- Mid-level
- Real Estate License
- In-person
- Professional development assistance
- Flexible schedule
Quick Apply
7d
Psychiatric Technician - Spravato (LVN/LPT/MA)
Southern California TMS Center —Pasadena, CA
- $26 - $28 an hour
- Full-time
- LVN
- Psychiatry
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
9d
Child Development and Child Care Head Teacher
Glendale Unified School District —Glendale, CA
- $41,808 - $67,651 a year
- Full-time
- School experience
- Classroom
- CPR Certification
- Health insurance
- Retirement plan
Quick Apply
Clinical Coordinator
HRC Fertility Management, LLC —Pasadena, CA
- $32 - $40 an hour
- Full-time
- LVN
- RN License
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
15h
Policy Campaign Director
OXY - Moving Forward Network, Urban & Environmental Policy Institute —Los Angeles, CA
- $90,000 - $100,000 a year
- 8 hour shift
- Hybrid work
- Background check
- 5 years
- Travel
- Health insurance
- Dental insurance
Quick Apply
Warehouse Administrative Coordinator (Bilingual English/Mandarin Preferred)
K&S Logistics —Ontario, CA
- $4,000 - $5,000 a month
- Full-time
- Google Workspace
- English
- Mid-level
Quick Apply
Bilingual Mandarin Customer Service Coordinator / 客服助理 (Mandarin & English)
My Asian Nanny Inc —Monterey Park, CA
- $20 - $23 an hour
- Full-time
- English
- Office
- Administrative experience
- Paid training
- Health insurance
Quick Apply
12d
Dental Treatment Coordinator/ Insurance Biller
Brea Dental Group —Brea, CA
- $25 - $30 an hour
- Temporary
- Dental office
- Mid-level
- Organizational skills
- Dental insurance
Quick Apply
3d
Patient Care Coordinator (Bilingual Mandarin/English)
Truecare Cosmetic Surgery —Chino Hills, CA
- $75,000 - $95,000 a year
- Full-time
- Surgery
- English
- Mid-level
- Paid training
- Health insurance
Quick Apply
Patient Scheduling Coordinator
Alliance Health Services, Inc. —Montrose, CA
- $20 - $30 an hour
- Overtime
- Computer literacy
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
Logistics Coordinator – Bilingual Mandarin Chinese
Fenchem Inc —Chino, CA
- $26 - $31 an hour
- Full-time
- Background check
- Management
- Inventory management
- Travel reimbursement
- Paid holidays
Quick Apply
Real Estate Agent — Leads Provided, Real Mentorship, $60K–$120K Year One
Circle Real Estate —Long Beach, CA
- $60,000 - $120,000 a year
- Full-time
- Mid-level
- Office
- Real Estate License
Quick Apply

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Receptionist / Administrative Assistant

Santa Teresita -
Duarte, CA

Apply Now

Job Details

Full-time

Benefits

Health insurance
Dental insurance
Paid time off
Parental leave
Employee assistance program
Vision insurance
Professional development assistance
Retirement plan

Qualifications

Office activity coordination
Mail distribution
Phone call screening
Meeting scheduling
Transcription
Task prioritization
Telephone systems
Mail processing
File organization

Full Job Description

Employer: Santa Teresita
Position Type: Full-Time
Mission Statement: To stand in the presence of the Living God, and with Mary, make known to the world the love of the Sacred Heart of Jesus.

Purpose of Your Job Position:

We are seeking a dedicated and professional Administrative Receptionist and Admissions Clerk to serve as the first point of contact for our facility. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and providing exceptional customer service to residents, families, visitors, and staff. The ideal candidate will be organized, personable, bilingual (preferred), and proficient in office management and clerical tasks.

Duties:

Project a professional image through in-person, electronic and phone interactions
Strong oral and written and communication skills
Working knowledge of Microsoft Office (Word, Excel and Access)
Knowledge and implementation of basic practices and principles of organization, planning, records management and discretion in handling such matters
Professional and Customer-service oriented attitude and demeanor
Prioritize and perform multiple functions under time pressure and deadlines with accuracy while maintaining a positive disposition
Good problem solving and conflict resolution skills
Ability to operate standard office equipment including, but not limited to, computer, telephone system, fax, copier, scanner and calculator
Keyboard entry at 50 wpm minimum
Ability and willingness to work as an individual and as part of a team

Requirements:

Answer telephone, screen and forward calls to appropriate staff member, providing information and taking messages.
Greet and welcome visitors, determine nature and purpose of visit, notify staff and direct or escort visitors to specific destinations.
Sort and distribute incoming correspondence, including mail, faxes and e-mail. Sign for and distribute UPS/FedEx or similarly delivered packages.
Maintain calendar for common conference room usage.
Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with financial records, invoices, and other documents.
Receive incoming payments from residents, tenants and other customers. Make appropriate receipt of funds and route through the appropriate Accounts Receivable process.
Perform general clerical duties to include, but not limited to, drafting responses to correspondence containing routine inquiries, creating / modifying documents, copying, faxing, mailing, and light cleaning.
Listen to and resolve complaints from customers and public. Direct complaints to appropriate supervisory staff if appropriate.
Conduct research and compile data for support staff in assigned project-based work.

Human Resources Support:

File Management – Organize, maintain, and archive employee records and HR documentation.
Mailings – Prepare and distribute internal and external HR-related correspondence.
Performance Review Calculations– Assist in compiling and calculating performance metrics.
New Hire Packets – Assemble onboarding materials including offer letters, policy documents, and benefit information.
Interview Scheduling and Setup – Coordinate interview appointments, prepare meeting in conference room, and ensure applicant materials are ready.
Assemble Employee New Hire Files – Create and organize physical files for new employees.
Audit Assistance – Support HR audits by gathering documentation and ensuring compliance with recordkeeping standards. For instance, she can assist with I9 audit, and benefits reconciliation as well.

Admissions Support:

Assist prospective resident / family in completing Admissions packet and provide completed packet to Administrator or their designee insuring thoroughness and completeness. Administrator or designee will make final admission decision and clearly delineate all admission conditions.

Obtain complete information in regard to verification of payment source, insurance coverage and medical needs according to organizational guidelines.
Forward all financial related paperwork to Finance Office and RCFE Administrator for Review
Make internal appointment with Care Coordinators for pre-admission assessments
Ensure all pre-admission paperwork including all forms, consents and signatures are completed by day of admission.
Ensure all pre-admission payments are made at the appropriate stage of the application process.
Enter new Resident information into the Point Click Care (PCC) platform.
Assist RCFE staff with updating resident profiles as requested.
Upload Admissions Documents into PCC and communicate with RCFE team members when the information is available for their viewing.
Assist with any pre-admission relationship cultivation needed.
Attend all meetings and trainings required by the position or assigned by your supervisor.
Follow all guidelines in the handbook and policies, as well as, all safety procedures established by Santa Teresita.
Perform other functions as assigned by Administration.
Other duties as assigned

Benefits:

Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Vision insurance

Application Link: Click here to apply

Apply Now

Refine Your Search

appointment coordinator jobs in irwindale, ca

Receptionist / Administrative Assistant

Inventory Flow and Capacity Planner

Administrative Assistant II, Admissions and Records

Front Desk Receptionist

Service Coordinator

Dental Treatment Coordinator

Logistics Coordinator

Deaf Blind Coordinator, Tactile ASL Interpreter

Real Estate Agent – Top Zillow Flex Team in LA County! SFV, SGV, and West LA

Psychiatric Technician - Spravato (LVN/LPT/MA)

Child Development and Child Care Head Teacher

Clinical Coordinator

Policy Campaign Director

Warehouse Administrative Coordinator (Bilingual English/Mandarin Preferred)

Bilingual Mandarin Customer Service Coordinator / 客服助理 (Mandarin & English)

Dental Treatment Coordinator/ Insurance Biller

Patient Care Coordinator (Bilingual Mandarin/English)

Patient Scheduling Coordinator

Logistics Coordinator – Bilingual Mandarin Chinese

Real Estate Agent — Leads Provided, Real Mentorship, $60K–$120K Year One

I want to receive the latest job alert for appointment coordinator in irwindale, ca

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