Top 3 Personal assistant Jobs in Jackson Hole Wy

Assistant to the Managing Director
Trailborn Jackson Hole —Jackson, WY
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Ability to walk for extended periods
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10d

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Assistant to the Managing Director
Trailborn Jackson Hole —Jackson, WY
Coordinate meetings, conference calls, and departmental presentations. This position serves as a key liaison between departments, guests, ownership, vendors,…
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10d
Administrative Assistant
Teton Youth & Family Services —Wilson, WY
Monitor the use of petty cash and review all receipts. Manage court documents, clinical documents, school records, medical records, and incident reports, and…
$62,000 a year
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Effective interpersonal and listening skills, telephone etiquette, superior oral and written communication skills, proofreading skills and attention to detail.
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Assistant to the Managing Director

Trailborn Jackson Hole -
Jackson, WY

Quick Apply

Job Details

Full-time
10 days ago

Qualifications

Employee relationship building

Full Job Description

Position Title

Assistant to the Managing Director

Position Summary

The Executive Assistant to the Managing Director provides high-level administrative, organizational, and operational support to ensure the efficient management of resort operations. This position serves as a key liaison between departments, guests, ownership, vendors, and corporate partners while maintaining confidentiality and professionalism. The Executive Assistant helps coordinate projects, communications, meetings, reporting, and special initiatives that support the Managing Director and overall resort objectives.

Essential Duties and Responsibilities

Executive Support

Assist in the coordination of the Managing Director's calendar, appointments, and scheduling priorities.
Coordinate meetings, conference calls, and departmental presentations.
Prepare agendas, meeting materials, minutes, and follow-up action items.

Administrative Operations

Draft, edit, and distribute professional correspondence, reports, policies, and presentations.
Maintain confidential personnel, financial, and operational records.

Resort Coordination

Serve as a liaison between resort departments to facilitate communication and project completion.
Assist with coordinating leadership meetings, employee events, and guest-facing initiatives.
Support departmental managers with administrative requests and special projects.
Monitor and track operational deadlines and key performance metrics.

Guest and Owner Relations

Assist in responding to guest inquiries, concerns, and special requests.
Provide written responses to guest feedback via social media and distribution channels including Marriott Bonvoy requests
Coordinate VIP arrivals and special events as directed.
Prepare reports and correspondence for ownership groups and corporate leadership.
Maintain a professional and service-oriented approach in all interactions.

Qualifications

Minimum 3 years of administrative support experience, preferably in hospitality, resort, or hotel operations.
Experience supporting executive-level leadership preferred.
Strong knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Experience with hospitality systems preferred.

Knowledge, Skills, and Abilities

Customer service mindset with a commitment to hospitality excellence.
Exceptional organizational and time-management skills.
Ability to manage multiple deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Professional discretion and ability to maintain confidentiality.
Excellent attention to detail and follow-through.
Strong interpersonal skills with the ability to build relationships across departments.
Ability to work independently while exercising sound judgment.

Physical Requirements

Ability to sit, stand, and walk for extended periods.
Ability to lift up to 25 pounds occasionally.
Ability to travel throughout the resort property as needed.

Work Environment

This position operates in a resort environment and requires regular interaction with guests, employees, ownership representatives, and vendors. Flexibility in scheduling may be required to support resort operations, special events, and business needs.

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Assistant to the Managing Director

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