Top 173 Administrative assistant Jobs in Jacksonville, Fl

Administrative & Business Support Coordinator
Weller Healthcare IT —Jacksonville Beach, FL
- $37,000 - $42,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant - Excel Expert
CorTech —Jacksonville, FL
- $29 an hour
- Contract
- Spanish
- Microsoft Access
- Microsoft Outlook
3d
Operations Assistant
ALDI —Jacksonville, FL
- $23.75 - $25.25 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- High school diploma or GED
- Paid parental leave
- AD&D insurance
Front Desk Receptionist and Administrative Assistant
Hollingsworth Showroom —Jacksonville, FL
- $23 - $24 an hour
- Full-time
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
4d
Administrative Assistant
Alpha Omega Personal Fitness —Jacksonville, FL
- $16.50 - $40.00 an hour
- Part-time
- Background check
- Office
- Administrative experience
- Employee discount
- Flexible schedule
Quick Apply
Creative Operations & Administrative Assistant
Clarke Maintenance Enterprise LLC —Jacksonville, FL
- $24.14 - $29.07 an hour
- Contract
- Remote
- Administrative experience
- Driver's License
- Travel
Quick Apply
Administrative Assistant
Literacy Alliance of Northeast Florida —Jacksonville, FL
- $21 an hour
- Google Workspace
- Computer literacy
- Writing skills
- Free parking
HR Administrative Assistant
KLS MARTIN LP —Jacksonville, FL
- Full-time
- Inventory management
- Writing skills
- Basic math
- Paid parental leave
- Parental leave
Administrative Assistant
PHYSICIANS GROUP SERVICES, PA —Orange Park, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Health insurance
Quick Apply
2d
Administrative Assistant
American Scaffold, LLC —Jacksonville, FL
- Full-time
- Office
- Ability to climb stairs
- Administrative experience
Quick Apply
1d
Administrative Coordinator
Availity, LLC. —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening
Administrative Assistant I
Florida State College at Jacksonville —Jacksonville, FL
- $31,500 a year
- Full-time
- Mid-level
- Office
- Windows
Office Coordinator
Landmark Title —Saint Johns, FL
- $18 - $24 an hour
- Full-time
- Office
- Administrative experience
- In-person
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Assistant
Master Cable Services INC —Jacksonville, FL
- $20 - $25 an hour
- Full-time
- Spanish
- Computer literacy
- English
- Paid holidays
Quick Apply
Administrative Assistant II, Corporate, Full-time
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Hospital
- Customer service
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant, Patient Financial Services, Full-time
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Paid time off
- Employee discount
Quick Apply
Administrative Assistant
Aging True Senior Services —Jacksonville, FL
- $17 an hour
- Overtime
- Background check
- Pass drug screening
- Office
- Health insurance
- Dental insurance
Quick Apply
Administrative / Customer Service Representative
Arwood Container Services —Jacksonville, FL
- $17 - $22 an hour
- Full-time
- Computer literacy
- Office
- Data entry
Quick Apply
10d
Receptionist/Administrative Assistant
Sawgrass Pet Resort —Ponte Vedra Beach, FL
- From $20 an hour
- Part-time
- Google Workspace
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
9d
Administrative Coordinator Assistant
Jax Spine & Pain Centers —Jacksonville, FL
- Full-time
- Medical office experience
- HIPAA
- High school diploma or GED
Quick Apply

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Administrative & Business Support Coordinator

Weller Healthcare IT -
Jacksonville Beach, FL

Quick Apply

Job Details

Full-time
$37,000 - $42,000 a year
3 days ago

Benefits

Health insurance
Dental insurance
Paid time off
Vision insurance
Life insurance

Qualifications

Data quality checks
Teamwork
Confidential information handling
Microsoft Outlook
Spreadsheets
High school diploma or GED
Attention to detail
Marketing operations
Quality data entry

Full Job Description

Weller HIT is seeking a detail-oriented, organized, and motivated Administrative & Marketing Associate to support both our Operations and Marketing functions. This is a full-time, on-site role designed for someone who can provide approximately 20 hours per week of administrative and data-entry support, while also assisting with approximately 20 hours per week of marketing, branding, and business development support.

This role is ideal for someone who is dependable, accurate, creative, and comfortable balancing structured administrative tasks with marketing-related projects. The Administrative & Marketing Associate will help maintain efficient operational processes while also supporting Weller’s brand presence, client-facing materials, internal communications, and marketing initiatives.

Ideal Candidate

The ideal candidate is professional, highly organized, and adaptable, with strong attention to detail and a willingness to learn. This person should be comfortable working across multiple systems, maintaining confidentiality, following established processes, and contributing positively to a collaborative team environment.

The right candidate will also have a creative mindset, strong communication skills, and an interest in supporting marketing efforts such as social media, presentations, website updates, company announcements, client-facing materials, and business development support.

Key Responsibilities

Administrative & Operations Support

· Perform data entry and maintain accurate records across internal systems and spreadsheets.

· Maintain, organize, and update spreadsheets, tracking logs, and reports.

· Assist with background check administration, including:

o Initiating background screening requests.

o Monitoring completion status.

o Following up on outstanding requests.

o Updating tracking logs and reports.

· Audit data for accuracy, completeness, and consistency.

· Assist with document collection, organization, and filing.

· Identify and report discrepancies, missing information, or process issues.

· Perform general administrative support tasks as assigned.

· Maintain professionalism and confidentiality when handling sensitive business information.

Marketing & Business Development Support

· Assist with the creation and updating of marketing materials, including brochures, one-pagers, presentations, email campaigns, and client-facing documents.

· Support social media content, company announcements, LinkedIn updates, and general brand messaging.

· Assist with website updates and maintaining consistent company information across platforms.

· Support proposal, RFP, and business development materials for healthcare clients.

· Help maintain consistent branding across company communications.

· Coordinate with leadership, HR, recruiting, and operations teams to promote company initiatives.

· Assist with internal communications, recruiting-related marketing, and employee engagement materials.

· Track basic marketing activity, engagement, and campaign results as needed.

· Assist with event preparation, client outreach campaigns, and other marketing projects.

Qualifications

Required

· High school diploma or equivalent.

· Proficiency with Microsoft Office 365 applications, including Excel, Word, Outlook, and PowerPoint.

· Knowledge of Adobe products.

· Strong attention to detail with a commitment to accuracy.

· Strong data-entry and spreadsheet management skills.

· Ability to follow instructions, procedures, and established workflows.

· Strong organizational and time-management skills.

· Ability to prioritize multiple tasks and meet deadlines.

· Comfortable learning new software, systems, and processes.

· Strong written and verbal communication skills.

· Ability to identify, report, and follow up on discrepancies.

· Professional handling of confidential business information.

· Positive attitude with a team-oriented mindset.

Preferred

· Associate or Bachelors degree

· Previous experience in data entry, administrative support, customer service, marketing, communications, or office administration.

· Experience supporting recruiting, staffing, healthcare, or HR operations.

· Familiarity with ATS systems, CRM systems, onboarding platforms, or similar business systems.

· Experience working with background screening vendors or compliance-related processes.

· Experience with Canva, PowerPoint, LinkedIn, email marketing platforms, or basic website tools.

· Healthcare, staffing, recruiting, or B2B marketing experience is a plus.

Compensation & Work Environment

· On-site position.

· Full-time role, approximately 30 hours per week.

· Standard business hours.

· Compensation: $37,000-42,000 per year based on experience.

· Role responsibilities are expected to be split between administrative/operations support and marketing/business development support based on company needs.

Why Join Us?

Weller Healthcare Information Technology is a fast-growing healthcare staffing organization that supports hospitals and payers in revenue cycle management across the United States. Our team values accuracy, efficiency, collaboration, professionalism, and exceptional service.

This role provides an opportunity to contribute to critical operational functions while also helping support Weller’s marketing, branding, and business development efforts. It is a great opportunity for someone who enjoys variety, wants to grow professionally, and is excited to support both administrative and creative business functions in a fast-paced company.

Pay: $37,000.00 - $42,000.00 per year

Benefits:

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in jacksonville, fl

Administrative & Business Support Coordinator

Administrative Assistant - Excel Expert

Operations Assistant

Front Desk Receptionist and Administrative Assistant

Administrative Assistant

Creative Operations & Administrative Assistant

Administrative Assistant

HR Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Coordinator

Administrative Assistant I

Office Coordinator

Administrative Assistant

Administrative Assistant II, Corporate, Full-time

Administrative Assistant, Patient Financial Services, Full-time

Administrative Assistant

Administrative / Customer Service Representative

Receptionist/Administrative Assistant

Administrative Coordinator Assistant

I want to receive the latest job alert for administrative assistant in jacksonville, fl

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