Top 43 Executive administrator Jobs in Jacksonville, Fl

Executive Administrative Specialist- UNF MedNexus
University of North Florida —Jacksonville, FL
- $35 an hour
- Part-time
- Background check
- Office
- University
Branch Executive Director
YMCA —Jacksonville, FL
- $80,000 - $100,000 a year
- Background check
- Bachelor's degree
- Children
2d
Director of Operational Excellence
APS East Coast Inc —Jacksonville, FL
- Full-time
- 7 years
- Engineering
- Office
Quick Apply
Chief Financial Officer (On-Site Position)
Aging True Senior Services —Jacksonville, FL
- $110,000 a year
- Full-time
- Background check
- CPA
- Writing skills
- Relocation assistance
- Health insurance
Quick Apply
Chief Financial Officer
Fleet Landing —Atlantic Beach, FL
- Full-time
- CPA
- Finance
- Master's degree
- Paid time off
- 401(k) matching
Quick Apply
Executive Director - Jacksonville, FL
American Red Cross —Jacksonville, FL
- Full-time
- 7 years
- Office
- Bachelor's degree
- Paid holidays
- Disability insurance
Sr. Program Director - Membership and KidZone/Family Programs
YMCA —Jacksonville, FL
- $50,000 a year
- Background check
- Analysis skills
- Bachelor's degree
2d
Branch Executive Director- Winston
YMCA of Florida's First Coast —Jacksonville, FL
- $90,000 a year
- Full-time
- Background check
- Bachelor's degree
- Children
- Health insurance
- Dental insurance
3d
Chief Executive Officer
Korn Ferry International —Jacksonville, FL
- Bachelor's degree
- Organizational skills
- Senior level
Sr. Director, Strategy & Planning - Client Office
FIS Global —Jacksonville, FL
- $187,270 - $318,360 a year
- Full-time
- Pass drug screening
- Analysis skills
- Bachelor's degree
VP Operations - Site
Aramark —Jacksonville, FL
- Full-time
- Master's degree
- Bachelor's degree
- Senior level
Retail Operations Manager
Sunset Intimates Group Inc —Jacksonville, FL
- Full-time
- Sales
- Customer service
- Merchandising
- Health insurance
- Dental insurance
Quick Apply
Branch Executive Director - Brooks
YMCA of Florida's First Coast —Jacksonville, FL
- $80,000 a year
- Full-time
- Background check
- Bachelor's degree
- Children
- Health insurance
- Dental insurance
3d
GM - President, Stellar Energy Americas
Trane Technologies —Jacksonville, FL
- $287,375 - $375,375 a year
- Full-time
- Pass drug screening
- 11+ years
- Office
- Paid holidays
- Health insurance
Sr. Program Director - Membership and KidZone/Family Programs
YMCA of Florida's First Coast —Jacksonville, FL
- $50,000 a year
- Full-time
- Background check
- Analysis skills
- Bachelor's degree
3d
Sr. Program Director - Membership and KidZone/Family Programs
First Coast YMCA —Jacksonville, FL
- From $50,000 a year
- Full-time
- Background check
- Analysis skills
- Bachelor's degree
Quick Apply
3d
Vice President of Operations
Electrical Services Company —Jacksonville Beach, FL
- $75,000.00 - $96,645.05 a year
- Full-time
- Background check
- Office
- Analysis skills
Quick Apply
Vice President of Franchise Operations
Empower Brands —Jacksonville, FL
- Up to 50% travel
- Bachelor's degree
- Travel
Quick Apply
Head of Operations
Voltify —Jacksonville, FL
- Full-time
- Team management
- Recruiting
- Contracts
Quick Apply
CORPORATE FLEET DIRECTOR
0LL58 - HANANIA AUTOMOTIVE MANAGEMENT CORP —Jacksonville, FL
- 7 years
- Dealership
- Pass drug screening
- Health insurance
- Dental insurance
Quick Apply

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Executive Administrative Specialist- UNF MedNexus

University of North Florida -
Jacksonville, FL

Apply Now

Job Details

Part-time
$35 an hour

Qualifications

Task prioritization
Associate's degree
Stakeholder relationship building

Full Job Description

Department

MedNexus-OPS

Compensation

$35.00 Hourly

This role provides administrative, operational, and strategic support to advance MedNexus priorities. The position serves as a central coordination point for executive communications, board engagement, and leadership workflow management, while also overseeing daily operations of the MedNexus Deerwood Innovation Exchange.

The ideal candidate is exceptionally organized, proactive, and polished, with the ability to manage complex priorities, anticipate needs, and operate with a high degree of professionalism and discretion in a high-visibility environment. This role also serves as a key point of presence for the MedNexus administrative offices, ensuring a welcoming, professional, and well-coordinated environment for all visitors and stakeholders.

Executive & Leadership Support

Manage the Associate Dean’s calendar, priorities, and daily workflow, ensuring alignment with strategic goals
Track key initiatives, deadlines, and follow-ups across MedNexus
Draft, edit, and manage professional correspondence on behalf of leadership
Maintain confidential records and communications with discretion

Board Relations & Executive Communication

Coordinate Executive Faculty Board and External Industry Leadership Board engagement
Prepare agendas, briefing materials, and executive summaries
Document meeting minutes, track action items, and ensure follow-through
Serve as primary liaison between leadership and board members

Deerwood Innovation Center Operations (Primary Management)

Oversee daily operations and coordination of the MedNexus Deerwood site
Manage scheduling, space utilization, and logistics for meetings, programs, and events
Ensure the space is consistently prepared, professional, and aligned with MedNexus standards
Coordinate vendors, facilities, and service needs as required
Serve as the on-site lead for high-priority events, meetings, and visits
Identify opportunities to enhance the functionality, experience, and efficiency of the space

Meeting & Event Coordination (Executive-Level)

Coordinate logistics for high-level meetings, partner engagements, and signature events
Prepare materials and ensure leadership is fully briefed
Provide on-site support for key events and external engagements
Plan and coordinate all event logistics, including catering, room setup, materials, and vendor coordination, ensuring a polished and high-quality experience

Stakeholder & Communications Management

Serve as a key point of contact for internal and external stakeholders
Manage and prioritize incoming communications
Ensure consistent, professional, and timely follow-through
Welcome and greet visitors to the MedNexus administrative offices, ensuring a professional, organized, and hospitable environment

Reporting, Briefings & Documentation

Prepare executive summaries, reports, and briefing documents
Support presentations, board updates, and strategic communications
Maintain organized documentation of decisions, initiatives, and workflows

Financial Management & Budget Oversight

Actively manage and monitor MedNexus budgets across programs, events, and operations, ensuring alignment with strategic priorities
Track expenditures in real time, identify variances, and proactively flag risks or opportunities to leadership
Oversee purchasing, requisitions, and vendor payments, ensuring accuracy, timeliness, and compliance with university procedures
Develop and maintain budget tracking systems that provide clear visibility into spending, commitments, and remaining funds
Partner with leadership to support budget planning, forecasting, and allocation decisions
Identify opportunities for cost efficiency and resource optimization while maintaining a high-quality experience for programs and events
Prepare financial summaries and reports for leadership, board updates, and annual reporting
Ensure all financial activity adheres to university policies, grant requirements, and audit standards

Administrative Coordination & Team Support

Provide high-level administrative support to MedNexus team members as needed, ensuring smooth coordination across initiatives and priorities
Assist with cross-team workflow organization, project tracking, and internal coordination
Support onboarding, scheduling, and general administrative needs across the MedNexus team

A dditional Responsibilities

Perform other duties and support special projects as assigned to advance MedNexus priorities and initiatives

Required Qualifications

Associate's Degree

Please upload your resume and a cover letter explaining why you are a good fit for the position.

For additional questions, please contact Indira Willadsen at [email protected]

Required Qualifications

Potential candidate must NOT be currently enrolled in their graduate program and/or undergrad as a student.

The position is Part-Time with a minimum of 20 hours per week.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Apply Now

Refine Your Search

executive administrator jobs in jacksonville, fl

Executive Administrative Specialist- UNF MedNexus

Branch Executive Director

Director of Operational Excellence

Chief Financial Officer (On-Site Position)

Chief Financial Officer

Executive Director - Jacksonville, FL

Sr. Program Director - Membership and KidZone/Family Programs

Branch Executive Director- Winston

Chief Executive Officer

Sr. Director, Strategy & Planning - Client Office

VP Operations - Site

Retail Operations Manager

Branch Executive Director - Brooks

GM - President, Stellar Energy Americas

Sr. Program Director - Membership and KidZone/Family Programs

Sr. Program Director - Membership and KidZone/Family Programs

Vice President of Operations

Vice President of Franchise Operations

Head of Operations

CORPORATE FLEET DIRECTOR

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