Top 514 Office Jobs in Jacksonville, Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Sales Operations Assistant
Confidential —Jacksonville, FL
- $18 - $21 an hour
- Full-time
- Microsoft Word
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
Administrative & Business Support Coordinator
Weller Healthcare IT —Jacksonville Beach, FL
- $37,000 - $42,000 a year
- Full-time
- Background check
- Microsoft Outlook
- Customer service
- Health insurance
- Dental insurance
Quick Apply
5d
FT Human Resources Generalist
River Point Behavioral —Jacksonville, FL
- $59,432 - $74,000 an hour
- Full-time
- Addiction Medicine
- Adults
- Mid-level
- Health savings account
- Health insurance
Quick Apply
11d
Sales Scheduler
Shark Concrete Coatings —Jacksonville, FL
- $50,000 - $85,000 a year
- Weekends as needed
- Hybrid work
- Background check
- Mid-level
- Organizational skills
- Health insurance
- Dental insurance
Quick Apply
Office Receptionist
Serenity Mental Health Centers —Jacksonville, FL
- Full-time
- Basic math
- Pass drug screening
- High school diploma or GED
- Paid holidays
- Health insurance
Quick Apply
7d
Front Desk Receptionist and Administrative Assistant
Hollingsworth Showroom —Jacksonville, FL
- $23 - $24 an hour
- Full-time
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
5d
Office Services Associate
Opensity Solutions —Jacksonville, FL
- $20 - $23 an hour
- Full-time
- Office
- Organizational skills
- 1 year
- Health insurance
- Dental insurance
Quick Apply
10d
Operations Assistant
ALDI —Jacksonville, FL
- $23.75 - $25.25 an hour
- Full-time
- Hybrid work
- Pass drug screening
- Office
- High school diploma or GED
- Paid parental leave
- AD&D insurance
Front Desk Receptionist
North Florida Surgeons, P.A. —Jacksonville, FL
- HIPAA
- Travel
- Organizational skills
Quick Apply
Clinical Office Administrator (Admin)
Matrix Providers —Orange Park, FL
- $18.00 - $20.10 an hour
- Full-time
- Ability to lift 50 pounds
- Entry level
- Paid holidays
- Health insurance
Quick Apply
4h
Part Time Office Manager
Confidential —Jacksonville, FL
- $20.00 - $29.45 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Office Furniture Installer
Office Systems Installations (OSSI, Inc) —Jacksonville, FL
- $18.99 - $27.00 an hour
- Overtime
- Carpentry
- Background check
- 18 years or older
- Paid holidays
- Health insurance
Quick Apply
Office Administrator | Customer Service and Scheduling Coordinator
PowerWash Pro Exterior Cleaning Services, Inc. —Fernandina Beach, FL
- Up to $720 a week
- Part-time
- Office
- Administrative experience
- Driver's License
- Paid time off
Quick Apply
13d
Front Desk Receptionist
Elo Roofing —Jacksonville, FL
- From $20 an hour
- Full-time
- Microsoft Excel
- Customer service
- Office
- Health insurance
- Dental insurance
Quick Apply
5h
Office Coordinator
Serenity Mental Health Centers —Jacksonville, FL
- Full-time
- Background check
- Pass drug screening
- No experience needed
- Paid holidays
- Health insurance
Quick Apply
Office Administrator
Caliber —Jacksonville, FL
- Full-time
- Mid-level
- Driver's License
- US work authorization
- Paid holidays
- Health insurance
3d
Office Administrator
NEIGHBORHOOD ASSISTANCE CORP. OF AMERICA —Jacksonville, FL
- $21 - $25 an hour
- Full-time
- Customer service
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Office Receptionist
Armadillo Mini Storage —Jacksonville, FL
- $16 - $18 an hour
- Part-time
- Computer literacy
- Office
- Administrative experience
Quick Apply
10d
Receptionist
FIELDS CADILLAC JACKSONVILLE —Jacksonville, FL
- $19.25 an hour
- Full-time
- Dealership
- Basic math
- Clean MVR report
- Paid training
- Disability insurance
13d

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Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

office jobs in jacksonville, fl

Administrative Supervisor

Sales Operations Assistant

Administrative & Business Support Coordinator

FT Human Resources Generalist

Sales Scheduler

Office Receptionist

Front Desk Receptionist and Administrative Assistant

Office Services Associate

Operations Assistant

Front Desk Receptionist

Clinical Office Administrator (Admin)

Part Time Office Manager

Office Furniture Installer

Office Administrator | Customer Service and Scheduling Coordinator

Front Desk Receptionist

Office Coordinator

Office Administrator

Office Administrator

Office Receptionist

Receptionist

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