Top 64 Operations administrator Jobs in Jacksonville, Fl

Administrative Supervisor
Rivkin Radler LLP —Jacksonville, FL
- $80,000 - $90,000 a year
- Full-time
- Mid-level
- Office
- Administrative experience
- AD&D insurance
- Paid holidays
Quick Apply
Merch Admin
Fanatics Retail Group Fulfillment, LLC —Jacksonville, FL
- $24 - $26 an hour
- Full-time
- Oracle
- Merchandising
- Mid-level
- Paid parental leave
- Parental leave
Quick Apply
6d
Center Administrator
Conviva Senior Primary Care —Jacksonville, FL
- $71,100 - $97,800 a year
- Full-time
- CPR Certification
- BLS Certification
- 3 years
- Paid parental leave
- Paid holidays
68061964 - PROGRAM OPERATIONS ADMINISTRATOR - SES
The State of Florida —Jacksonville, FL
- $3,666.78 - $4,766.82 a month
- Call employer
- Background check
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
7d
Administrative Assistant, Patient Financial Services, Full-time
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Paid time off
- Employee discount
Quick Apply
Merchandise Administrator
Fanatics Retail Group Fulfillment, LLC —Jacksonville, FL
- Full-time
- Oracle
- Customer service
- Merchandising
Quick Apply
Front Desk Receptionist and Administrative Assistant
Hollingsworth Showroom —Jacksonville, FL
- $23 - $24 an hour
- Full-time
- In-person
- Entry level
- Health savings account
- Health insurance
Quick Apply
6d
Administrative Assistant, Patient Financial Services, Full-time (1349)
Brooks Rehabilitation —Jacksonville, FL
- Full-time
- Office
- High school diploma or GED
- Organizational skills
- Paid time off
- Employee discount
7d
Administrative Assistant for CEO
Agape Health and Wellness Center, Inc. —Jacksonville, FL
- Full-time
- Google Workspace
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
MGR, Administrative Services
University of Florida —Saint Johns, FL
- Full-time
- Microsoft Excel
- Office
- 3 years
Regional Administrative Manager
H2 Health —Jacksonville, FL
- Full-time
- Administrative experience
- Clinic
- Driver's License
- Health savings account
- Paid holidays
Quick Apply
Administrative Coordinator Assistant
Jax Spine & Pain Centers —Jacksonville, FL
- Full-time
- Medical office experience
- HIPAA
- High school diploma or GED
Quick Apply
Administrative Assistant
American Scaffold, LLC —Jacksonville, FL
- Full-time
- Office
- Ability to climb stairs
- Administrative experience
Quick Apply
4d
Office Assistant
IEG —Jacksonville, FL
- $18 - $22 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
3h
Administrative / Customer Service Representative
Arwood Container Services —Jacksonville, FL
- $17 - $22 an hour
- Full-time
- Computer literacy
- Office
- Data entry
Quick Apply
13d
Adminstrative Assistant - Healthy Schools
Healthy Schools —Jacksonville, FL
- Weekends as needed
- Microsoft Outlook
- Administrative experience
- Clinic
Quick Apply
Office Manager
Dental Care Institute —Ponte Vedra, FL
- $25.00 - $33.45 an hour
- Full-time
- Google Workspace
- Management
- Office
- Dental insurance
- Paid time off
Quick Apply
1d
Front Desk Receptionist
RS&H —Jacksonville, FL
- Full-time
- Office
- Administrative experience
- High school diploma or GED
4d
Hospice RN Administrator II
Gentiva —Jacksonville, FL
- Full-time
- CPR Certification
- Nursing
- RN License
Quick Apply
Administrative Assistant
NEW LIFE CHRISTIAN FELLOWSHIP —Jacksonville, FL
- Full-time
- High school diploma or GED
- Associate's degree
- Communication skills
Quick Apply

I want to receive the latest job alert for operations administrator in jacksonville, fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

operations administrator jobs near jacksonville, fl

Front Desk Receptionist jobs in Jacksonville, FL

Regional Manager jobs in Jacksonville, FL

Customer Service Representative jobs in Jacksonville, FL

Program Administrator jobs in Jacksonville, FL

Administrator jobs in Jacksonville, FL

Administrative Assistant jobs in Jacksonville, FL

Administrative Coordinator jobs in Jacksonville, FL

Administrative Supervisor jobs in Jacksonville, FL

Merchandiser jobs in Jacksonville, FL

Executive Assistant To CEO jobs in Jacksonville, FL

Front Desk Receptionist jobs in Mansfield, TX

Front Desk Receptionist jobs in Sugar Land, TX

Receptionist Teen jobs in New York, NY

Help Desk jobs in Newport News, VA

Front Desk jobs in Des Moines, IA

Amazon Desk jobs in Seattle, WA

Front Desk Receptionist jobs in East Point, GA

Front Desk Receptionist jobs in Newton, MA

Administrative Services jobs in Manchester, CT

Administrative Services jobs in Jackson, MS

Administrative Supervisor

Rivkin Radler LLP -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$80,000 - $90,000 a year

Benefits

AD&D insurance
Paid holidays
Disability insurance
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Life insurance
Referral program

Qualifications

Legal firm experience
Law office experience
Legal billing

Full Job Description

Because a great law firm begins with great people.

At Rivkin Radler, we are always looking for professionals who share our passion for the law and commitment to total client satisfaction. Rivkin Radler has approximately 250 lawyers, with offices in Albany, N.Y.; Hackensack, N.J.; Jacksonville, F.L.; New York City; Poughkeepsie, N.Y.; and Uniondale, N.Y. The firm actively encourages equal opportunity through mentoring, training, professional development, and public service programs.

The firm offers competitive salaries in addition to a comprehensive benefits plan which includes medical and dental insurance, group term life insurance, accidental death and dismemberment insurance, long-term disability insurance, optional term life insurance, flexible spending accounts, Aflac, 401(k), paid time off, referral bonuses and paid holidays.

The Administrative Supervisor is responsible for coordinating the billing operations and daily administrative functions of the Jacksonville office of a multi-office law firm. This individual plays a key role in ensuring the timely and accurate processing of billing activities while also maintaining smooth office operations, and serving as a liaison between the Jacksonville office and firm leadership in Uniondale. The Administrative Supervisor sets a leading example of professionalism, efficiency, and adherence to firm policies and procedures.

Key Responsibilities:
Financial Administration & Billing

Oversee the day-to-day billing operations for the Jacksonville office.
Distribute prebills to partners for review and approval and ensure timely submission of finalized bills.
Monitor billing workflows and follow up with attorneys and staff to ensure billing deadlines are met.
Coordinate with the Finance Department regarding billing inquiries, corrections, write-downs, and client-related billing matters.
Review and process office-related invoices, reimbursements, and vendor payments within authorized approval levels.
Assist firm leadership and finance with monitoring and managing local office expenses.

Staff Support

Coordinate staff schedules, PTO requests, and timekeeping processes.
Manage onboarding and training of new hires in conjunction with Human Resources.
Foster a productive, professional, inclusive, and respectful office culture.

Office Operations & Administration

Ensure smooth day-to-day operations of the Jacksonville office.
Serve as the primary administrative point of contact between the Jacksonville office and the main Uniondale office.
Maintain an organized and professional office environment and coordinate office repairs and maintenance with the Facilities Manager.
Oversee office supply inventory, purchasing, and equipment management.
Work with the Records Manager and Records Assistant to ensure records and files (paper and digital) are maintained securely and in compliance with firm procedures.

Communication & Coordination

Serve as liaison between attorneys and administrative staff, working with the office managing partner to ensure operational needs are met.
Communicate regularly with the Uniondale office and other offices for consistent firm-wide operations.
Coordinate meetings, events, and conference room usage.
Handle internal communications and announcements at the office level.

Technology & Systems

Liaise with IT department to ensure systems, software, and equipment are functioning properly.
Troubleshoot basic tech issues or escalate as needed.
Ensure compliance with firm technology protocols and data security policies.

Compliance & Risk Management

Ensure the office complies with firm policies, professional conduct rules, and local laws.
Oversee office-level compliance training and documentation.
Serve as point of contact for any safety, emergency, or facility-related incidents.

Qualifications:

5+ years of office management or administrative leadership experience, preferably in a law firm or professional services environment.
Prior law firm billing experience required.
Strong understanding of legal billing processes, time entry procedures, prebills, and billing deadlines.
Experience working with attorneys and finance departments in a professional services environment.
Strong leadership and interpersonal skills.
Excellent organizational and problem-solving abilities.
Proficiency in Microsoft Office Suite.
Familiarity with HR functions and financial processes in a law firm setting.

Congenial fast-paced environment, competitive salary and benefits. EOE.
Job Type: Full-time

The annualized salary range for this position is $80,000 to $90,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

To find out how you can join our talented team, email [email protected].

We are an Equal Opportunity Employer

Quick Apply

Refine Your Search

operations administrator jobs in jacksonville, fl

Administrative Supervisor

Merch Admin

Center Administrator

68061964 - PROGRAM OPERATIONS ADMINISTRATOR - SES

Administrative Assistant, Patient Financial Services, Full-time

Merchandise Administrator

Front Desk Receptionist and Administrative Assistant

Administrative Assistant, Patient Financial Services, Full-time (1349)

Administrative Assistant for CEO

MGR, Administrative Services

Regional Administrative Manager

Administrative Coordinator Assistant

Administrative Assistant

Office Assistant

Administrative / Customer Service Representative

Adminstrative Assistant - Healthy Schools

Office Manager

Front Desk Receptionist

Hospice RN Administrator II

Administrative Assistant

I want to receive the latest job alert for operations administrator in jacksonville, fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected