Top 8 Office manager Jobs in Jacksonville, Nc

Front Office Manager
One World Montessori —Jacksonville, NC
- From $31,000 a year
- Full-time
- Background check
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Medical Office Manager
Atlantic Medical Management/JCMC —Jacksonville, NC
- Mid-level
- 3 years
- Clinic
- Health insurance
- Dental insurance
Quick Apply
Office Coordinator
ONSLOW MEMORIAL HOSPITAL —Jacksonville, NC
- Full-time
- High school diploma or GED
- Organizational skills
- Entry level
5d
Office Support III for Transportation Office
Onslow County Schools —Jacksonville, NC
- Full-time
- Ability to walk for extended periods
- DOT physical examination
- Mid-level
Skillbridge Operations and Training Specialist
Patriot Group International —Camp Lejeune, NC
- Microsoft Excel
- Microsoft Outlook
- Pass drug screening

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Administrative Assistant
Marine Chevrolet —Jacksonville, NC
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5d

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Front Office Manager

One World Montessori -
Jacksonville, NC

Quick Apply

Job Details

Full-time
From $31,000 a year

Benefits

401(k)
Paid time off

Qualifications

Record keeping
Written communication
Confidential information handling
Google Docs
Interpersonal skills
Professional ethics
Administrative experience
Experience working with children
Attention to detail
Working with students
Customer engagement
Working with families
Communication skills
Professionalism
Time management

Full Job Description

About Our School

We are a small, relationship-centered Montessori school dedicated to fostering independence, curiosity, respect, and a strong sense of community. We are seeking an exceptional Office Manager who will serve as the welcoming face of our school while ensuring that daily operations run smoothly and efficiently.

This position is ideal for someone who is highly organized, professional, positive, trustworthy, and genuinely enjoys working with children, families, and educators.

Position Summary

The Office Manager serves as the communication and operations hub of the school. This individual will provide outstanding customer service to prospective and current families, manage administrative operations, maintain confidential student records, coordinate school events and fundraising efforts, and support the school owners, teachers, and staff.

The successful candidate will be an excellent communicator, a proactive problem solver, and a positive team player who demonstrates professionalism, discretion, and integrity in all interactions.

Essential Qualities

We are seeking someone who is:

Exceptionally organized and detail-oriented
Professional in appearance and demeanor
Warm, welcoming, and customer-service focused
Optimistic and solution-oriented
A positive team player
Trustworthy and dependable
Able to maintain confidentiality at all times
Comfortable interacting with children, families, and staff
Able to work independently and prioritize multiple responsibilities
Calm under pressure and adaptable to changing needs
Committed to creating a positive school culture
Discreet and able to avoid workplace gossip and negativity

Primary Responsibilities

Answer phones and respond to emails promptly and professionally
Serve as the first point of contact for prospective and current families
Provide information regarding school programs, enrollment, and events
Schedule appointments for school owners/directors
Coordinate and schedule parent observations and tours
Welcome visitors, students, and families to the school

Office Administration

Maintain organized and accurate school records
Manage student files, enrollment documents, and immunization records
Ensure compliance with FERPA and all confidentiality requirements
Create and distribute carpool placards and related materials
Assist with morning arrival and afternoon dismissal procedures
Coordinate fire drill schedules with school leadership
Maintain office systems and administrative calendars

Financial & Operational Support

Maintain purchasing records and receipts
Order classroom, office, and operational supplies
Collect and record payments

Staff Support

Coordinate substitute coverage when teachers or assistants are absent
Support teachers with administrative needs as appropriate
Assist in maintaining a professional, organized work environment

Marketing & Community Engagement

Assist with social media and school marketing efforts
Help promote school events and programs
Coordinate fundraising initiatives and community events
Support family engagement activities

Campus Organization

Maintain an orderly, welcoming office environment
Help ensure that the office and teachers' lounge remain clean, organized, and clutter-free
Perform light organizational tasks such as straightening, dusting, and maintaining shared spaces

Confidentiality & Professional Conduct

Because this position involves access to sensitive student, family, and personnel information, confidentiality is essential.

The Office Manager must:

Strictly adhere to FERPA requirements
Protect confidential information at all times
Demonstrate professionalism in all communications
Refrain from engaging in gossip or discussions that undermine students, families, or staff

Maintaining confidentiality and fostering a positive professional culture are conditions of employment. Violations of confidentiality or participation in workplace gossip may result in disciplinary action, up to and including termination.

What We're Looking For

The ideal candidate is someone who sees a problem and solves it, notices what needs to be done without being asked, treats every family with kindness and respect, and helps create the warm, professional atmosphere that defines our school community.

If you are organized, dependable, positive, and passionate about supporting children, families, and educators, we would love to hear from you.

Application Instructions

Please submit:

Resume
Cover letter describing your interest in the position
Three professional references

This position requires a successful background check, strong professional references, and a demonstrated commitment to confidentiality, integrity, professionalism, and ethical conduct.

Only candidates selected for interviews will be contacted.

Pay: From $31,000.00 per year

Benefits:

401(k)
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office manager jobs in jacksonville, nc

Front Office Manager

Medical Office Manager

Office Coordinator

Office Support III for Transportation Office

Skillbridge Operations and Training Specialist

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I want to receive the latest job alert for office manager in jacksonville, nc

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