Top 155 Administrative assistant Jobs in Jacksonville Beach, Fl

Project Management Assistant
Holman, Inc. —Jacksonville, FL
- $22 - $26 an hour
- Full-time
- Background check
- Google Workspace
- Microsoft Outlook
- Health savings account
- Disability insurance
Quick Apply
Marketing Assistant
Christie's International Real Estate First Coast —Jacksonville, FL
- $35,000 - $40,000 a year
- Full-time
- Google Workspace
- Office
- Analysis skills
- Health insurance
- Dental insurance
Quick Apply
Personal Assistant – Luxury Hospitality
Opulent Property Management —Jacksonville Beach, FL
- $20 - $25 an hour
- Hospitality
- Customer service
- No experience needed
Quick Apply
8d
Office Coordinator
Olympus Insurance Company —Jacksonville, FL
- $20 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
3d
Office Administrative Assistant
Ace Hardware —Jacksonville, FL
- $19 - $20 an hour
- 8 hour shift
- Office
- High school diploma or GED
- Organizational skills
- Paid holidays
- Health insurance
Quick Apply
Administrative Clerk
Career Prep Academy —Jacksonville, FL
- $20 - $22 an hour
- Full-time
- Spanish
- Google Workspace
- Computer literacy
Quick Apply
HR Administrative Assistant
KLS MARTIN LP —Jacksonville, FL
- Full-time
- Inventory management
- Writing skills
- Basic math
- Paid parental leave
- Parental leave
Administrative Coordinator - IDEA River Bluff (Immediate Opening)
IDEA Public Schools —Jacksonville, FL
- $20.34 - $25.42 an hour
- Urgently hiring
- Background check
- Mid-level
- Office
- 403(b) matching
- Disability insurance
Human Resources Assistant - entry level
KLS Martin Group —Jacksonville, FL
- $20 - $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
7d
Receptionist/Administrative Assistant
MEDITERRANEAN DESIGNS —Jacksonville Beach, FL
- Full-time
- Customer service
- Computer literacy
- Office
Quick Apply
21h
Administrative Assistant
Mountainstar Capital Partners Inc —Ponte Vedra Beach, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
Quick Apply
Office Administrative Assistant
Precise Cabling Inc —Jacksonville, FL
- $15 - $25 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Paid time off
Quick Apply
4d
Administrative Assistant
NEW LIFE CHRISTIAN FELLOWSHIP —Jacksonville, FL
- Full-time
- High school diploma or GED
- Associate's degree
- Communication skills
Quick Apply
Administrative Assistant
Novolex —Jacksonville, FL
- $17.84 - $29.73 an hour
- Urgently hiring
- Computer literacy
- Writing skills
- Office
- Health insurance
- Dental insurance
12h
Administrative Coordinator Assistant
Jax Spine & Pain Centers —Jacksonville, FL
- Full-time
- Medical office experience
- HIPAA
- High school diploma or GED
Quick Apply
Administrative Assistant
Orthotic & Prosthetic Clinics of America Jacksonville —Jacksonville, FL
- $18 - $23 an hour
- Full-time
- Google Workspace
- Microsoft Outlook
- Writing skills
- Paid time off
Quick Apply
Administrative Assistant II
University of Florida —Jacksonville, FL
- $21.50 - $23.00 an hour
- Full-time
- Classroom
- Microsoft Outlook
- Mid-level
- Disability insurance
- Dental insurance
Concierge/Administrative Assistant
VICARS LANDING —Ponte Vedra Beach, FL
- Bilingual
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Contracts and Admin Specialist
CTI Resource Management —Jacksonville, FL
- $62,500 a year
- Full-time
- Background check
- Customer service
- Mid-level
- Paid jury duty
- Health insurance
Administrative Assistant
Ernest Health —Jacksonville, FL
- Full-time
- Hospital
- Word processing
- Computer literacy
- Wellness program
- Health savings account
9d

I want to receive the latest job alert for administrative assistant in jacksonville beach, fl

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

administrative assistant jobs near jacksonville beach, fl

Administrative Assistant jobs in Ponte Vedra Beach, FL

Administrative Assistant jobs in Jacksonville, FL

Office Administrator jobs in Jacksonville, FL

Contract Specialist jobs in Jacksonville, FL

Administrative Coordinator jobs in Jacksonville, FL

Project Manager jobs in Jacksonville, FL

Office Coordinator jobs in Jacksonville, FL

Personal Assistant jobs in Jacksonville Beach, FL

Receptionist Administrative Assistant jobs in Jacksonville Beach, FL

Marketing Assistant jobs in Jacksonville, FL

Human Resources Assistant jobs in Jacksonville, FL

Data Entry Clerk jobs in Michigan

Administrative Clerk jobs in Clermont, FL

Administrative Clerk jobs in North Lauderdale, FL

Administrative Clerk jobs in Killeen, TX

Virtual Administrative Assistant jobs in Texas

Administrative Clerk jobs in Auburn, CA

Remote Administrative Assistant jobs in San Francisco, CA

Entry Level Clerk No Experience jobs in Houston, TX

Medical Assistant No Experience jobs in Houston, TX

Project Management Assistant

Holman, Inc. -
Jacksonville, FL

Quick Apply

Job Details

Full-time
$22 - $26 an hour

Benefits

Health savings account
Disability insurance
Health insurance
Dental insurance
401(k)
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Flexible schedule
Life insurance
Retirement plan

Qualifications

Customer communication
Microsoft Outlook
Buildertrend
Construction management software
English
Administrative experience
Construction industry experience
Construction administrative experience
Project management software
Document management
Associate's degree

Full Job Description

Company Overview
Holman, Inc. has been a trusted provider of Division 10 commercial construction services since 2003. Based near downtown Jacksonville, FL, our dedicated team delivers high-quality specialty installations across Northeast Florida. We pride ourselves on innovation, integrity, and exceptional client service in every project.

Project Management Assistant (PMA)Position Summary

The Project Management Assistant (PMA) provides administrative and project coordination support to the Project Management team throughout the entire project lifecycle. This role is responsible for preparing project documentation, maintaining accurate records, coordinating standard purchasing activities, assisting customers, and ensuring projects move efficiently from award through closeout. The PMA serves as the primary administrative support for multiple Project Managers, allowing them to focus on customer relationships, project execution, scheduling, financial performance, and issue resolution.

Essential Responsibilities

1. Project Administration

Create and maintain project files in Buildertrend.
Organize electronic project documentation.
Upload contracts, drawings, specifications, and correspondence.
Maintain accurate project records throughout the project lifecycle.
Ensure project documentation is complete and organized.

2. Submittals & Document Control

Prepare and assemble submittal packages.
Gather manufacturer product data and shop drawings.
Submit revisions and resubmittals.
Track submittal status and approvals.
Maintain current drawing revisions and project documentation.
Assist with document distribution to field personnel.

3. Purchasing & Material Coordination

Process purchase orders for standard materials.
Assist with stock material ordering.
Track material acknowledgements and delivery dates.
Follow up with vendors regarding shipments and backorders.
Coordinate replacement material requests.
Assist with walk-in customer sales and stock orders.

4. Project Support

Prepare installation folders and field documentation.
Assemble installation packets for field crews.
Coordinate project documentation for field measurements.
Assist with scheduling-related documentation.
Support Project Managers with day-to-day administrative needs.

5. Billing & Financial Administration

Prepare pay application packages.
Complete AIA billing documentation.
Assemble Schedule of Values and supporting documentation.
Organize lien releases and billing documents.
Create Buildertrend invoices for Project Manager review.
Maintain organized billing records and documentation.

6. Project Closeout

Prepare closeout packages.
Assemble warranties, O&M manuals, and attic stock documentation.
Track outstanding closeout requirements.
Prepare final project documentation.
Coordinate customer surveys.
Archive completed project files.

7. Customer & Vendor Support

Assist walk-in customers.
Answer routine customer inquiries.
Coordinate with vendors regarding orders and deliveries.
Route technical or project-specific questions to the appropriate Project Manager.
Maintain professional communication with customers and suppliers.

Preferred Skills & Qualifications

Strong organizational and time management skills
Excellent attention to detail
Ability to manage multiple priorities simultaneously
Effective written and verbal communication skills
Proficient with Microsoft Office Suite
Experience with Buildertrend, QuickBooks, or similar construction management software preferred
Ability to work in a fast-paced construction environment
Customer service experience preferred

Position Goals

The Project Management Assistant is expected to:

Maintain accurate and organized project documentation.
Prepare project documents with minimal revisions.
Support multiple Project Managers simultaneously.
Help ensure submittals, billing, and closeout documents are completed on schedule.
Deliver excellent customer service to internal and external clients.
Improve Project Manager efficiency by reducing administrative workload.
Help projects move smoothly from award through closeout while maintaining company standards. Project Management Assistant (PMA)Position Summary

.Requirements

1–2 years of experience as a Virtual Assistant, Administrative Assistant, or similar role.
Strong organizational and email management skills.
Professional written communication skills.
High attention to detail and ability to work independently.
Ability to work weekday hours.
Familiarity with construction project management software such as BuilderTrend (preferred).
Experience with Google Workspace (Docs, Sheets, Drive) is a plus.
Prior experience in a construction or estimating environment is beneficial but not required.

Work Schedule & Compensation

Full-Time: Approximately 40-45 hours/week
Flexible hours Monday–Friday
In Office Position
Hourly compensation based on experience

Join Our Team
If you're ready to support exciting commercial construction projects in a behind-the-scenes role that keeps the Project Management team engine running smoothly, apply now to become part of the Holman, Inc. team!

Pay: $22.00 - $26.00 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Disability insurance
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Tuition reimbursement
Vision insurance

Application Question(s):

Are you familiar with AIA payment applications?

Education:

Associate (Preferred)

Experience:

Construction: 1 year (Required)

Language:

English (Required)

Location:

Jacksonville, FL 32205 (Preferred)

Ability to Commute:

Jacksonville, FL 32205 (Required)

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in jacksonville beach, fl

Project Management Assistant

Marketing Assistant

Personal Assistant – Luxury Hospitality

Office Coordinator

Office Administrative Assistant

Administrative Clerk

HR Administrative Assistant

Administrative Coordinator - IDEA River Bluff (Immediate Opening)

Human Resources Assistant - entry level

Receptionist/Administrative Assistant

Administrative Assistant

Office Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Coordinator Assistant

Administrative Assistant

Administrative Assistant II

Concierge/Administrative Assistant

Contracts and Admin Specialist

Administrative Assistant

I want to receive the latest job alert for administrative assistant in jacksonville beach, fl

Related Searches

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected