Top 169 Assistant administrator Jobs in Jacksonville Fl

Medical Administrative Assistant - Medical Operations
Mayo Clinic —Jacksonville, FL
- $21.55 - $30.22 an hour
- Full-time
- English
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Housing Assistant Administrator
City of Jacksonville, FL —Jacksonville, FL
- $70,000 - $76,119 a year
- Online Application
- Customer service
- Office
- Military encouraged
- Wellness program
- Paid holidays
1d
Office Administrator
Florida O & P Services Inc —Jacksonville, FL
- From $22 an hour
- Full-time
- Bilingual
- Google Workspace
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
9d
Bilingual Medical Assistant
Conviva Senior Primary Care —Jacksonville, FL
- $43,000 - $56,200 a year
- Full-time
- Spanish
- CPR Certification
- Vital signs
- Paid parental leave
- Paid holidays
External Special Events Assistant - OPS
University of North Florida —Jacksonville, FL
- $35 an hour
- Part-time
- Background check
- University
- Marketing
Center Administrator
Conviva Senior Primary Care —Jacksonville, FL
- $71,100 - $97,800 a year
- Full-time
- CPR Certification
- BLS Certification
- 3 years
- Paid parental leave
- Paid holidays
External Events Assistant - OPS
University of North Florida —Jacksonville, FL
- $31 an hour
- Part-time
- Background check
- University
- Entry level
Office Administrator
BRIDGES OF AMERICA —Jacksonville, FL
- $11.95 - $16.36 an hour
- Microsoft Word
- English
- Mid-level
Quick Apply
ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)
Chartwells K12 —Jacksonville, FL
- $17 an hour
- Urgently hiring
- Background check
- Administrative experience
- Accounting
- Commuter assistance
- Disability insurance
Quick Apply
4d
Assistant Business Office Manager (SNF)
Middleburg Rehabilitation and Nursing Center —Middleburg, FL
- Weekends as needed
- Skilled nursing facility
- Nursing home
- Customer service
Quick Apply
ESPN+ Production Assistant - OPS
University of North Florida —Jacksonville, FL
- $30 an hour
- Part-time
- Background check
- Ability to lift 50 pounds
- University
HR Assistant/Payroll Administrator
Tom Bush Volkswagen —Jacksonville, FL
- $18 - $20 an hour
- Full-time
- Mid-level
- Office
- Driver's License
- Wellness program
- Disability insurance
Quick Apply
Grants Administrator
Jacksonville Transportation Authority —Jacksonville, FL
- Weekends as needed
- Word processing
- Mid-level
- Office
Executive Administrative role
University of North Florida —Jacksonville, FL
- $27.75 an hour
- Part-time
- Background check
- Mid-level
- University
Care Coordinator / Operations Coordinator
HomeWell Care Services FL262 —Jacksonville, FL
- $17 - $20 an hour
- Part-time
- Office
- Administrative experience
- Home Health
- Opportunities for advancement
Quick Apply
ESPN+ Game Day Assistant
University of North Florida —Jacksonville, FL
- $25 an hour
- Part-time
- Background check
- Ability to lift 50 pounds
- University
OPS Office Assistant
University of North Florida —Jacksonville, FL
- $16.25 an hour
- Full-time
- Background check
- Residential
- High school diploma or GED
Communications Assistant - OPS
University of North Florida —Jacksonville, FL
- $15 an hour
- Part-time
- Background check
- Office
- Project management
OPS Welcome Desk Office Assistant
University of North Florida —Jacksonville, FL
- $15 an hour
- Full-time
- Background check
- Residential
- High school diploma or GED
5d
Assistant Curator
University of North Florida —Jacksonville, FL
- $42,000 a year
- Weekends as needed
- Background check
- Management
- Mid-level

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Medical Administrative Assistant - Medical Operations

Mayo Clinic -
Jacksonville, FL

Apply Now

Job Details

Full-time
$21.55 - $30.22 an hour

Benefits

Health savings account
Health insurance
Dental insurance
Flexible spending account
Vision insurance
Opportunities for advancement

Qualifications

Customer communication
Correspondence management
Spreadsheets
Project coordination
English
Transcription
Managing executive calendars
Grammar Experience
Medical terminology

Full Job Description

Why Mayo Clinic

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

Benefits Highlights

Medical: Multiple plan options.
Dental: Delta Dental or reimbursement account for flexible coverage.
Vision: Affordable plan with national network.
Pre-Tax Savings: HSA and FSAs for eligible expenses.
Retirement: Competitive retirement package to secure your future.

Responsibilities

The Medical Administrative Assistant is a multifaceted professional role responsible for the coordination and management of complex clinical, technical and administrative functions. Work is performed under general supervision and is completed independently, providing current status or outcome to the appropriate personnel. A primary component of this position will be the exercise of independent judgment and discretion. Must have the ability to coordinate multiple projects at a high level of performance, accuracy and speed, and the ability to adapt to rapidly changing priorities. Looks for innovative ways to improve work procedures and methods that result in time and cost savings. Work requires collaboration with both internal and external contacts in order to complete job duties, resolve problems, and improve efficiency. Supports the daily operations and activity flow of the patient care area by performing administrative functions and acting as a central source of information for staff, physicians, patients, and families. Consistently demonstrates strong organizational, communication and time management skills that help to facilitate a smooth functioning of the unit. Supports multiple health care providers and team members within the medical practice. Clinical duties include obtaining and importing patient related material, slides, images and information into the patient’s electronic health record. Manages and coordinates numerous provider calendars to ensure optimal performance and appropriate patient access objectives are consistent with institutional strategies. Triages a high volume of patient calls, electronic messages, faxes and received mail, with related follow through. Acts as a referring physician liaison with the coordination of complex appointments, ancillary testing, and procedures. Partners with Office of Access Management colleagues for the coordination of patient appointments when scheduling conflicts arise. Coordinates departmental/administrative meetings, event planning, national and international travel and processes expenses for providers and guests. Creates and/or manages departmental web pages. Generates databases/spreadsheets, agendas, minutes, reports, and presentations. Compose letters and statements independently requiring interpretation and application of departmental policies. Responsible for the timely processing of professional licensing, dues, annual fees and expenses. Coordinates and assists with physician recruitment, visiting professorships, and rotations from different Mayo locations. Purchases and manages inventory of office supplies and equipment. Supports administrative and project needs of department/division Operations Administrator and Operations Manager. Maintains routine records, and files in an efficient manner.

Qualifications

Position requires high school diploma or G. E. D. with a minimum of two years’ experience in an administrative support role or one-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role, or an associate’s degree in an administrative, business, or medical-related program. Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc. Individuals without relevant medical education or medical experience will be required to successfully complete a Medical Terminology course within six months of employment. Anatomy/Physiology may also be required depending on role and background. Possess high-level skills in organization, customer service, professionalism, interpersonal relations, written and oral communication, and the ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment. Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through. Experience with coordination of travel and expense management. Proficient application of English grammar, punctuation, and sentence structure. Demonstrates proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously. Prefer work-related experience within the last ten years.

Exemption Status

Nonexempt

Compensation Detail

$21.55 - $30.22 / hour. This vacancy is not eligible for sponsorship, and we will not sponsor or transfer visas for this position.

Benefits Eligible

Yes

Schedule

Full Time

Hours/Pay Period

80

Schedule Details

Monday - Friday 8a.m. - 5p.m.

Weekend Schedule

NA

International Assignment

No

Site Description

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Recruiter

Lisa Morrey

Apply Now

Refine Your Search

assistant administrator jobs in jacksonville fl

Medical Administrative Assistant - Medical Operations

Housing Assistant Administrator

Office Administrator

Bilingual Medical Assistant

External Special Events Assistant - OPS

Center Administrator

External Events Assistant - OPS

Office Administrator

ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)

Assistant Business Office Manager (SNF)

ESPN+ Production Assistant - OPS

HR Assistant/Payroll Administrator

Grants Administrator

Executive Administrative role

Care Coordinator / Operations Coordinator

ESPN+ Game Day Assistant

OPS Office Assistant

Communications Assistant - OPS

OPS Welcome Desk Office Assistant

Assistant Curator

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