Top 190 Office secretary Jobs in Jacksonville Fl

Business Specialist
Total Comfort Solutions of Florida —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Customer service
- ERP systems
Quick Apply
Clerk
Coke Florida —Jacksonville, FL
- Full-time
- Office
- High school diploma or GED
- Data entry
- Paid holidays
- Health insurance
11h
Security Site Admin
Metro One Loss Prevention Services Group (Guard Division), Inc. —Jacksonville, FL
- $27.76 an hour
- Part-time
- Microsoft Outlook
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
13d
CORRECTIONS SUPPORT SPECIALIST/SPE
Jacksonville Sheriff's Office —Jacksonville, FL
- $50,341 a year
- Classroom
- Word processing
- Computer literacy
2d
Office Coordinator
FirstService Residential —Jacksonville, FL
- $21 - $24 an hour
- Extended hours
- Mid-level
- Office
- Administrative experience
- Paid holidays
- Health insurance
Quick Apply
7d
Receptionist
Reyes Beverage Group —Jacksonville, FL
- Full-time
- High school diploma or GED
- Entry level
- Under 1 year
Quick Apply
7d
Administrative Aide
City of Jacksonville, FL —Jacksonville, FL
- $37,597.74 - $43,961.90 a year
- Online Application
- Word processing
- Writing skills
- Administrative experience
- Wellness program
- Paid holidays
6d
Administrative Coordinator - IDEA River Bluff (Immediate Opening)
IDEA Public Schools —Jacksonville, FL
- $20.34 - $25.42 an hour
- Urgently hiring
- Background check
- Mid-level
- Office
- 403(b) matching
- Disability insurance
2d
ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)
Chartwells K12 —Jacksonville, FL
- $17 an hour
- Urgently hiring
- Background check
- Administrative experience
- Accounting
- Commuter assistance
- Disability insurance
Quick Apply
9d
RECEPTIONIST (FULL TIME)
ESFM —Jacksonville, FL
- $18 - $20 an hour
- Weekends as needed
- Background check
- Office
- 2 years
- Commuter assistance
- Disability insurance
Quick Apply
Administrative Assistant, BMDA, Baptist Downtown
Baptist Medical Center Jacksonville —Jacksonville, FL
- Full-time
- Microsoft Outlook
- Word processing
- Office
Quick Apply
7d
Support - Office Support
Jenkins Plumbing —Jacksonville, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid holidays
- Disability insurance
Quick Apply
6d
Office Administrator
Checkmate Coatings LLC —Jacksonville, FL
- Full-time
- Computer literacy
- Office
- Communication skills
- Paid training
- Health insurance
Quick Apply
Administrative Assistant (Jacksonville, FL)
BGE, Inc —Jacksonville, FL
- Microsoft Outlook
- Office
- Administrative experience
- Health savings account
- Paid holidays
Quick Apply
9d
Administrative Assistant I
Florida State College at Jacksonville —Jacksonville, FL
- $31,500 a year
- Full-time
- Mid-level
- Office
- Windows
Administrative Assistant
American Homes 4 Rent, L.P. —Jacksonville, FL
- $21 - $22 an hour
- Full-time
- Mid-level
- Office
- Administrative experience
- Health savings account
- Employee stock purchase plan
Quick Apply
13d
Corporate Receptionist
Miller Electric Company —Jacksonville, FL
- Full-time
- Word processing
- Office
- High school diploma or GED
- Wellness program
- Paid holidays
11h
Medical Administrative Assistant - Medical Operations
Mayo Clinic —Jacksonville, FL
- $21.55 - $30.22 an hour
- Full-time
- English
- Mid-level
- High school diploma or GED
- Health savings account
- Health insurance
Administrative Assistant II- Early Steps
University of Florida —Jacksonville, FL
- $19.16 - $23.95 an hour
- Full-time
- Background check
- Mid-level
- Administrative experience
School Office Secretary
Cornerstone of Jacksonville —Jacksonville, FL
- $17 - $19 an hour
- 8 hour shift
- Background check
- High school diploma or GED
- Data entry
- Paid holidays
- Paid time off
Quick Apply

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Business Specialist

Total Comfort Solutions of Florida
Jacksonville, FL

Quick Apply

Job Details

Full-time

Qualifications

Equipment service recordkeeping
Project team coordination
Project reporting
Associate's degree in accounting
Accounting systems
Customer records maintenance
Customer communication
Confidential information handling
Microsoft Outlook
Coordinating with subcontractors on construction projects
Account maintenance
Project documentation
Procedural guides
Customer service
Workflow management (operations management method)
Spreadsheets
ERP systems
Bachelor's degree in construction management
Associate's degree in Business Administration
Associate's degree in construction management
Team scheduling
Contract performance monitoring
Training material drafting
Mid-level
Maintenance schedule management
Accurate transaction records management
Bachelor's degree in business administration
Dispatching
Sales quoting
Maintenance records management

Full Job Description

Business Specialist - Jacksonville, FL

Total Comfort Solutions, Inc. (TCS) is a certified mechanical contractor founded in 1999 focusing on commercial and industrial HVAC systems. Based in Jacksonville, Florida, our focus is on engineering, applications, mechanical, welding and building automation. Our reputation and integrity in the marketplace are well known and respected. At TCS we don't just install and service HVAC systems, we build long-term careers where you'll find a team that values skill, reliability, and pride in our work. We serve commercial clients who depend on us to keep their buildings running. That means our work matters and so do the people doing it.

Position Summary

The Business Specialist supports the TCS's service and operations functions by ensuring maintenance contracts, quotes, projects, compliance requirements, and operational processes are managed accurately and efficiently. This role works closely with Account Managers, Service Managers, Operations, Accounting, and Leadership to maintain accurate records, improve workflows, support project execution, and ensure critical business processes are completed consistently. The Business Specialist serves as a key administrative and operational resource supporting both day-to-day activities and long-term process improvement initiatives.

Key Responsibilities

Service Agreement & Contract Administration

Manage and maintain maintenance agreement and service contract information within COINS
Schedule and track contract-required service visits
Monitor contract renewal dates and communicate upcoming renewals to Account Managers
Ensure contract information remains accurate and up to date within company systems
Enter and maintain customer assets, equipment records, and service task schedules
Ensure all newly awarded maintenance agreements are properly established and documented

Quote & Job Administration

Enter and maintain customer quotes within Sales Manager and other company systems
Verify all required quote information is complete, including job type, budgets, schedules, scope information, and supporting documentation
Coordinate setting up of awarded jobs within COINS
Ensure budget information is entered and maintained for all quoted jobs
Track and maintain change orders for quoted and awarded projects
Maintain organized project documentation and ensure required records are properly stored
Develop and maintain job setup and documentation checklists

Project Tracking & Operational Support

Assist with tracking open quoted jobs and awarded projects
Develop and maintain reporting tools to monitor project status, scheduling, and completion timelines
Support leadership with visibility into project pipelines, projected start dates, and completion schedules
Coordinate with the Parts Manager and Operations team to track material availability and support project scheduling efforts
Assist with development of processes that improve project tracking and communication across departments

Billing & Administrative Support

Serve as a backup resource for billing administration functions as needed
Assist with billing-related documentation and administrative support Scheduling & Dispatch Support
Serve as backup dispatch and scheduling activities
Document scheduling and dispatch procedures to support cross-training and operational consistency
Assist with coordination of service schedules and workflow management as needed

Compliance & Safety Support

Assist with subcontractor compliance tracking and documentation management
Ensure subcontractor records remain accurate and current within COINS
Monitor Certificates of Insurance (COIs) and coordinate updates with subcontractors and internal personnel

Process Improvement & Documentation

Create and maintain process documentation, workflows, and training materials
Identify opportunities to improve efficiency, organization, and operational effectiveness
Support special projects and continuous improvement initiatives
Perform other duties and responsibilities as assigned

Qualifications

Associate or bachelor's degree in Business Administration, Operations, Construction Management, Accounting, or a related field preferred
2+ years of administrative, operational support, project coordination, or customer service experience preferred
Must be organized, attentive to detail, and posses strong analytic skills
Experience in HVAC, construction, service, or related industries preferred
Experience working with ERP systems and business software applications preferred
Intermediate proficiency in Microsoft Excel, Word, Outlook, and related business software
Ability to learn and effectively utilize COINS, Sales Manager, and other company systems

Core Competencies

Attention to detail and accuracy
Organization and time management
Project coordination and follow-through
Clear and professional communication
Problem-solving and process improvement
Ability to work independently and as part of a team
Accountability and consistency in execution
Customer service focus

Work Environment & Expectations

Works in a team-oriented environment with regular interaction across departments
Maintains confidentiality of Company, customer, and employee information
Supports operational deadlines and business priorities
Demonstrates flexibility and willingness to assist across multiple functional areas
Adheres to all Company policies and procedures

Quick Apply

Refine Your Search

office secretary jobs in jacksonville fl

Business Specialist

Clerk

Security Site Admin

CORRECTIONS SUPPORT SPECIALIST/SPE

Office Coordinator

Receptionist

Administrative Aide

Administrative Coordinator - IDEA River Bluff (Immediate Opening)

ADMINISTRATIVE ASSISTANT (FULL TIME AND PART TIME)

RECEPTIONIST (FULL TIME)

Administrative Assistant, BMDA, Baptist Downtown

Support - Office Support

Office Administrator

Administrative Assistant (Jacksonville, FL)

Administrative Assistant I

Administrative Assistant

Corporate Receptionist

Medical Administrative Assistant - Medical Operations

Administrative Assistant II- Early Steps

School Office Secretary

I want to receive the latest job alert for office secretary in jacksonville fl

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