Top 1934 Office assistant Jobs in Jamaica, Ny

Office Administrator/Bookkeeper
Fresh Start Facility Services —Valley Stream, NY
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
Executive Assistant to CEO
Louis C Ciliberti & Associates —Plainview, NY
- $115,000 - $123,000 a year
- Full-time
- Microsoft Outlook
- Mid-level
- Office
- 401(k)
- Paid time off
Quick Apply
Sales Administrative Assistant
Intelli-Tec Security LLC —Syosset, NY
- $24 - $28 an hour
- Full-time
- Clean driving record
- Mid-level
- Communication skills
- Paid time off
- Vision insurance
Quick Apply
13d
Executive Assistant to CEO
Choices Women's Medical Center —Queens, NY
- From $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Research
- Paid holidays
- Health insurance
Quick Apply
Calendar Clerk/Receptionist
The Gold Law Firm PC —Bellmore, NY
- $40,000 - $50,000 a year
- Full-time
- In-person
- Associate's degree
- Entry level
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
Center for the Independence of the Disabled, New York —Kew Gardens, NY
- From $50,000 a year
- Monday to Friday
- Microsoft Excel
- Microsoft Outlook
- Writing skills
Administrative Assistant
Hospital for Special Surgery —New York, NY
- $30.77 - $46.84 an hour
- Full-time
- Hybrid work
- Microsoft Outlook
- Inventory management
- Office
Office Administrator
SUNSHINE LEARNING CENTER INC. —Queens, NY
- $18 - $25 an hour
- Full-time
- Microsoft Word
- School experience
- Google Workspace
- 401(k)
- 401(k) matching
Quick Apply
11d
Healthcare Administrative Assistant PT
WeCare Centers —Queens, NY
- $60,000 - $80,000 a year
- Part-time
- Hybrid work
- Nursing
- HIPAA
- Office
- Health insurance
- Dental insurance
Quick Apply
11d
Administrative Assistant, Temp to Perm
JOINT INDUSTRY BOARD OF THE ELECTRICAL INDUSTRY —Flushing, NY
- From $27.47 an hour
- Temporary
- Mid-level
- Office
- No travel
Quick Apply
2d
Administrative Assistant
Atrium —Queens, NY
- $22 - $25 an hour
- Computer Science
- Computer literacy
- English
- Health insurance
- Paid time off
Quick Apply
5d
Healthcare Receptionist
New York Medical & Diagnostic Center —Kew Gardens, NY
- $16 - $22 an hour
- Full-time
- Hybrid work
- CPR Certification
- Customer service
- Word processing
Quick Apply
4d
Administrative Assistant
AltaStaff, LLC —New York, NY
- $18.50 an hour
- Full-time
- Office
- High school diploma or GED
- Organizational skills
Quick Apply
Secretary I - Intake/Scheduler - Huntington
NYU Langone Health —Huntington, NY
- $56,876.39 - $56,876.40 a year
- Full-time
- Word processing
- Computer literacy
- Writing skills
- Wellness program
9d
Secretary I - ASC Manhasset - PREOP PACU
NYU Langone Health —Manhasset, NY
- $41,473.45 - $61,744.63 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
Secretary I - ASC Manhasset - PREOP PACU
NYU Langone Health —Manhasset, NY
- $41,473.45 - $61,744.63 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Wellness program
Administrative Assistant
Addison Group —New York, NY
- $25 - $27 an hour
- Contract
- Hybrid work
- Mid-level
- Office
- 3 years
- Health insurance
- Dental insurance
Quick Apply
4d
Unit Receptionist
Northwell Health —New Hyde Park, NY
- $27.11 - $29.14 an hour
- Part-time
- Hospital
- High school diploma or GED
- Typing
14d
Office Assistant 1 Keyboarding (NY HELPS), New York City Children's Center, Brooklyn Campus, P27668
State of New York - Mental Health, Office of —Brooklyn, NY
- $36,232 - $44,828 a year
- Full-time
- Background check
- No experience needed
- English
- Paid holidays
- Health insurance
2d
Administrative Assistant
Catholic Health —Roslyn, NY
- $23.46 - $32.85 an hour
- Office
- High school diploma or GED
- Experience equivalent to degree accepted

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Office Administrator/Bookkeeper

Fresh Start Facility Services
Valley Stream, NY

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Paid holidays
Paid time off
Opportunities for advancement
Paid sick time

Qualifications

Spanish
Microsoft Excel
Self-direction
Microsoft Outlook
Accounts receivable management
Accountability
English
Administrative experience
Attention to detail
Task prioritization
QuickBooks Online
Customer relationship management
QuickBooks
Office management
Property management

Full Job Description

Office Administrator / Bookkeeper

Fresh Start Facility Services

Location: Valley Stream, NY

Job Type: Full-Time

Pay: $20.00–$25.00 per hour (Based on Experience)

About Fresh Start Facility Services

Fresh Start Facility Services is a rapidly growing facility maintenance company serving New York, New Jersey, Pennsylvania, and military housing communities. We provide apartment turnovers, painting, porter services, flooring, cleaning, emergency maintenance, and facility solutions for some of the largest property management companies in the region.

As we continue to grow, we’re looking for an organized, energetic, and proactive Office Administrator with bookkeeping and Accounts Receivable experience who wants to grow with our company.

This is not a receptionist position. We’re looking for someone who enjoys taking ownership, solving problems, and making sure things get done without having to be constantly managed.

Position Summary

The Office Administrator / Bookkeeper serves as a central point of coordination for the Company's financial administration and daily office operations. This role is responsible for helping ensure invoices are processed promptly, accounts receivable are actively managed, office workflows remain organized, and administrative priorities move forward consistently. Success in this role requires someone who takes ownership, communicates confidently, follows through reliably, and proactively identifies opportunities to improve efficiency as the Company continues to grow.

What You’ll Be Responsible For

Accounts Receivable (Top Priority)

Create and send customer invoices accurately and on time.
Follow up on outstanding balances by phone and email.
Maintain an accurate Accounts Receivable aging report.
Work with customers to resolve billing issues professionally.
Process ACH, check, and credit card payments.
Help ensure invoices are collected on time to maintain healthy company cash flow.

Accounts Payable

Enter vendor invoices into QuickBooks.
Organize subcontractor billing.
Prepare weekly payment reports.
Verify invoices before payment.
Maintain organized vendor records and documentation.

Bookkeeping Support

Perform QuickBooks Online data entry.
Record customer payments.
Match invoices and receipts.
Upload and organize financial documentation.
Assist our accountant with bookkeeping tasks as needed.

Administrative & Operations Support

Answer phones and respond to customer emails professionally.
Schedule appointments and service calls.
Support the implementation of our new FieldPulse operating system.
Create and manage work orders.
Track completed jobs and documentation.
Maintain organized digital and physical files.
Assist ownership and management with administrative projects.
Take ownership of assigned responsibilities and follow through to completion.

Who We’re Looking For

We’re looking for someone who:

Is confident and comfortable speaking with customers over the phone.
Is not shy and isn’t afraid to follow up on unpaid invoices.
Is a self-starter who doesn’t wait to be told what to do.
Takes initiative and looks for ways to improve processes.
Communicates proactively and keeps others informed of important issues.
Can recognize problems and work toward solutions independently.
Thrives in a fast-paced environment.
Is highly organized and detail-oriented.
Is dependable, professional, and accountable.
Can manage multiple priorities while staying organized.
Wants to grow with a company that is expanding rapidly.
Comfort learning and utilizing new technology platforms and business systems as the Company continues to modernize its operations.

If you’re the type of person who sees something that needs to be done and simply gets it done, you’ll fit in well here.

Qualifications

Minimum 3 years of administrative experience.
Minimum 2 years of bookkeeping or accounting experience.
QuickBooks Online experience required.
Bi-lingual (English-Spanish)
Strong Microsoft Office skills (Excel, Word, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Ability to multitask and prioritize workload.
Demonstrated ability to exercise sound judgment, prioritize competing responsibilities, and make appropriate decisions with minimal supervision.
Experience in property management, construction, facility services, or another service-based business is a plus.

What Success Looks Like

Within your first 90 days, you’ll be expected to:

Keep customer invoicing current and accurate.
Reduce outstanding Accounts Receivable by consistently following up on unpaid invoices.
Help organize and support the implementation of our new FieldPulse operating system.
Maintain organized bookkeeping records in QuickBooks.
Keep the office running efficiently by taking initiative and solving problems without waiting to be asked.
Demonstrate initiative, ownership, and consistent follow-through while helping create a more organized, responsive, and accountable office environment.

Compensation & Benefits

$20.00–$25.00 per hour, based on experience.

Full-Time, Monday–Friday.

Paid Holidays.

Paid Vacation.

Opportunities for advancement.

Professional development and hands-on experience helping build a rapidly growing company.

Why Join Fresh Start?

We’re building something special.

As we continue implementing new technology, improving our systems, and expanding throughout the Northeast, we’re looking for someone who wants to grow with us.

This is an opportunity to become an important part of a growing company where your work will directly impact our success. If you’re organized, proactive, enjoy working with numbers, and aren’t afraid to take ownership, we’d love to hear from you.

Pay: $20.00 - $25.00 per hour

Benefits:

Paid sick time
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in jamaica, ny

Office Administrator/Bookkeeper

Executive Assistant to CEO

Sales Administrative Assistant

Executive Assistant to CEO

Calendar Clerk/Receptionist

Administrative Assistant

Administrative Assistant

Office Administrator

Healthcare Administrative Assistant PT

Administrative Assistant, Temp to Perm

Administrative Assistant

Healthcare Receptionist

Administrative Assistant

Secretary I - Intake/Scheduler - Huntington

Secretary I - ASC Manhasset - PREOP PACU

Secretary I - ASC Manhasset - PREOP PACU

Administrative Assistant

Unit Receptionist

Office Assistant 1 Keyboarding (NY HELPS), New York City Children's Center, Brooklyn Campus, P27668

Administrative Assistant

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