Top 1918 Office assistant Jobs in Jamaica Ny

Office Administrator/Bookkeeper
Fresh Start Facility Services —Valley Stream, NY
- $20 - $25 an hour
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
Administrative Assistant - Bilingual (Eng - Rus)
Trump Village West —Brooklyn, NY
- $48,000 - $56,000 a year
- Email
- Writing skills
- Mid-level
- Office
- Paid time off
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Office Assistant Long Island
APOSTILLE INTERNATIONAL —Melville, NY
- $17 - $20 an hour
- 8 hour shift
- Spanish
- English
- Administrative experience
- Paid time off
- Flexible schedule
Quick Apply
Executive Assistant
Abuv The Par —Lynbrook, NY
- $70,000 - $80,000 a year
- Full-time
- Hybrid work
- Google Workspace
- Research
- Mid-level
- Paid holidays
- Paid time off
Quick Apply
Russian English Speaking Front Desk Receptionist
Excel Physical Therapy —Brooklyn, NY
- $19 - $20 an hour
- Full-time
- Customer service
- English
- Administrative experience
- 401(k)
Quick Apply
Administrative Assistant/Receptionist
Vision NYC —New York, NY
- $19 - $24 an hour
- Full-time
- Bilingual
- Private practice
- Microsoft Excel
- Health insurance
- 401(k)
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Administrative Assistant
Long Island Pediatrics —Baldwin, NY
- $21 - $23 an hour
- Part-time
- No background check
- Data entry
- In-person
Quick Apply
Office Assistant - 5123
BronxWorks —Bronx, NY
- $28.29 an hour
- Full-time
- Ability to walk for extended periods
- Word processing
- Computer literacy
Quick Apply
3d
Secretary
Penda Aiken, Inc —Long Island City, NY
- $26.17 an hour
- Temporary
- Computer literacy
- Office
- High school diploma or GED
Quick Apply
Administrative Assistant
Related —Far Rockaway, NY
- $24 - $25 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health savings account
- AD&D insurance
Secretary/Bookkeeper
James P Napolitano CPA PC —Hicksville, NY
- $650 - $750 a week
- Full-time
- Customer service
- Office
- Administrative experience
Quick Apply
Executive Assistant & Law Firm Operations Manager
Wein Law Firm —Cedarhurst, NY
- $65,000 - $85,000 a year
- Full-time
- Microsoft Word
- Microsoft Outlook
- Mid-level
- Paid time off
- Food provided
Quick Apply
Bookkeeper/Administrative Assistant
USW Folding Box, Corrugated box and Display Workers Local 381 —Mineola, NY
- $25.26 - $30.00 an hour
- Full-time
- Bilingual
- Spanish
- Google Workspace
- Health insurance
- Paid time off
Quick Apply
12d
Executive Assistant
Korean Community Services of Metropolitan New York, Inc. (KCS) —Bayside, NY
- $60,000 a year
- Weekends as needed
- Clean driving record
- English
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
8d
Office Administrator / Operations Coordinator
Triple H Construction Inc —Jamaica, NY
- $48,000 - $52,000 a year
- Full-time
- Spanish
- Microsoft Excel
- Microsoft Outlook
- Paid holidays
- Paid time off
Quick Apply
11d
Administrative Assistant – Restaurant & Bar
The Lounge X —Great Neck, NY
- $18 - $22 an hour
- Part-time
- Bar
- Mid-level
- Bachelor's degree
- Employee discount
- Flexible schedule
Quick Apply
Calendar Clerk/Receptionist
The Gold Law Firm PC —Bellmore, NY
- $40,000 - $50,000 a year
- Full-time
- In-person
- Associate's degree
- Entry level
- Health insurance
- Paid time off
Quick Apply
Executive Assistant – Financial Services Firm
Citistaffing —New York, NY
- $100,000 - $140,000 a year
- Full-time
- Microsoft PowerPoint
- Microsoft Word
- Microsoft Excel
- Health insurance
- Dental insurance
Quick Apply
Front Desk Receptionist - Bilingual Required
Psychotherapy & Counseling Center —Astoria, NY
- From $20 an hour
- Full-time
- Spanish
- English
- Clinic
Quick Apply
10d
Senior Executive Assistant
Bellwether Staffing Solutions —New York, NY
- $140,000 - $150,000 a year
- Full-time
- Microsoft Outlook
- 5 years
- Writing skills
- Health savings account
- Health insurance
Quick Apply

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Office Administrator/Bookkeeper

Fresh Start Facility Services
Valley Stream, NY

Quick Apply

Job Details

Full-time
$20 - $25 an hour

Benefits

Paid holidays
Paid time off
Opportunities for advancement
Paid sick time

Qualifications

Spanish
Microsoft Excel
Self-direction
Microsoft Outlook
Accounts receivable management
Accountability
English
Administrative experience
Attention to detail
Task prioritization
QuickBooks Online
Customer relationship management
QuickBooks
Office management
Property management

Full Job Description

Office Administrator / Bookkeeper

Fresh Start Facility Services

Location: Valley Stream, NY

Job Type: Full-Time

Pay: $20.00–$25.00 per hour (Based on Experience)

About Fresh Start Facility Services

Fresh Start Facility Services is a rapidly growing facility maintenance company serving New York, New Jersey, Pennsylvania, and military housing communities. We provide apartment turnovers, painting, porter services, flooring, cleaning, emergency maintenance, and facility solutions for some of the largest property management companies in the region.

As we continue to grow, we’re looking for an organized, energetic, and proactive Office Administrator with bookkeeping and Accounts Receivable experience who wants to grow with our company.

This is not a receptionist position. We’re looking for someone who enjoys taking ownership, solving problems, and making sure things get done without having to be constantly managed.

Position Summary

The Office Administrator / Bookkeeper serves as a central point of coordination for the Company's financial administration and daily office operations. This role is responsible for helping ensure invoices are processed promptly, accounts receivable are actively managed, office workflows remain organized, and administrative priorities move forward consistently. Success in this role requires someone who takes ownership, communicates confidently, follows through reliably, and proactively identifies opportunities to improve efficiency as the Company continues to grow.

What You’ll Be Responsible For

Accounts Receivable (Top Priority)

Create and send customer invoices accurately and on time.
Follow up on outstanding balances by phone and email.
Maintain an accurate Accounts Receivable aging report.
Work with customers to resolve billing issues professionally.
Process ACH, check, and credit card payments.
Help ensure invoices are collected on time to maintain healthy company cash flow.

Accounts Payable

Enter vendor invoices into QuickBooks.
Organize subcontractor billing.
Prepare weekly payment reports.
Verify invoices before payment.
Maintain organized vendor records and documentation.

Bookkeeping Support

Perform QuickBooks Online data entry.
Record customer payments.
Match invoices and receipts.
Upload and organize financial documentation.
Assist our accountant with bookkeeping tasks as needed.

Administrative & Operations Support

Answer phones and respond to customer emails professionally.
Schedule appointments and service calls.
Support the implementation of our new FieldPulse operating system.
Create and manage work orders.
Track completed jobs and documentation.
Maintain organized digital and physical files.
Assist ownership and management with administrative projects.
Take ownership of assigned responsibilities and follow through to completion.

Who We’re Looking For

We’re looking for someone who:

Is confident and comfortable speaking with customers over the phone.
Is not shy and isn’t afraid to follow up on unpaid invoices.
Is a self-starter who doesn’t wait to be told what to do.
Takes initiative and looks for ways to improve processes.
Communicates proactively and keeps others informed of important issues.
Can recognize problems and work toward solutions independently.
Thrives in a fast-paced environment.
Is highly organized and detail-oriented.
Is dependable, professional, and accountable.
Can manage multiple priorities while staying organized.
Wants to grow with a company that is expanding rapidly.
Comfort learning and utilizing new technology platforms and business systems as the Company continues to modernize its operations.

If you’re the type of person who sees something that needs to be done and simply gets it done, you’ll fit in well here.

Qualifications

Minimum 3 years of administrative experience.
Minimum 2 years of bookkeeping or accounting experience.
QuickBooks Online experience required.
Bi-lingual (English-Spanish)
Strong Microsoft Office skills (Excel, Word, Outlook).
Excellent written and verbal communication skills.
Strong organizational and time management skills.
Ability to multitask and prioritize workload.
Demonstrated ability to exercise sound judgment, prioritize competing responsibilities, and make appropriate decisions with minimal supervision.
Experience in property management, construction, facility services, or another service-based business is a plus.

What Success Looks Like

Within your first 90 days, you’ll be expected to:

Keep customer invoicing current and accurate.
Reduce outstanding Accounts Receivable by consistently following up on unpaid invoices.
Help organize and support the implementation of our new FieldPulse operating system.
Maintain organized bookkeeping records in QuickBooks.
Keep the office running efficiently by taking initiative and solving problems without waiting to be asked.
Demonstrate initiative, ownership, and consistent follow-through while helping create a more organized, responsive, and accountable office environment.

Compensation & Benefits

$20.00–$25.00 per hour, based on experience.

Full-Time, Monday–Friday.

Paid Holidays.

Paid Vacation.

Opportunities for advancement.

Professional development and hands-on experience helping build a rapidly growing company.

Why Join Fresh Start?

We’re building something special.

As we continue implementing new technology, improving our systems, and expanding throughout the Northeast, we’re looking for someone who wants to grow with us.

This is an opportunity to become an important part of a growing company where your work will directly impact our success. If you’re organized, proactive, enjoy working with numbers, and aren’t afraid to take ownership, we’d love to hear from you.

Pay: $20.00 - $25.00 per hour

Benefits:

Paid sick time
Paid time off

Work Location: In person

Quick Apply

Refine Your Search

office assistant jobs in jamaica ny

Office Administrator/Bookkeeper

Administrative Assistant - Bilingual (Eng - Rus)

Office Assistant Long Island

Executive Assistant

Russian English Speaking Front Desk Receptionist

Administrative Assistant/Receptionist

Administrative Assistant

Office Assistant - 5123

Secretary

Administrative Assistant

Secretary/Bookkeeper

Executive Assistant & Law Firm Operations Manager

Bookkeeper/Administrative Assistant

Executive Assistant

Office Administrator / Operations Coordinator

Administrative Assistant – Restaurant & Bar

Calendar Clerk/Receptionist

Executive Assistant – Financial Services Firm

Front Desk Receptionist - Bilingual Required

Senior Executive Assistant

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