Top 16 Project administrator Jobs in Joliet, Il

Office Secretary / Administrative Coordinator
Krupa Electric Inc —Romeoville, IL
- $28 - $32 an hour
- Part-time
- Microsoft Outlook
- Research
- Mid-level
- Employee assistance program
Quick Apply
9h
Project Administrator
Trane Technologies —Willowbrook, IL
- $59,153.33 - $83,090.00 a year
- Overtime
- Customer service
- Pass drug screening
- Mid-level
- Paid holidays
- Health insurance
Project Administrator
Integral Flooring Systems —Woodridge, IL
- Email
- Mid-level
- Paid holidays
- Health insurance
Project Administrator, Facilities
JVM Realty Corporation —Oak Brook, IL
- $60,000 - $80,000 a year
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- AD&D insurance
- Paid holidays
Quick Apply
6d
Project Coordinator (MEP / Manufacturing) - Onsite in Aurora, IL
GRIPPLE INC —Aurora, IL
- $60,000 - $65,000 a year
- Full-time
- Mid-level
- Microsoft Office
- Analysis skills
- Paid holidays
- Disability insurance
Quick Apply
9d
Field Ecologist
V3 Companies —Woodridge, IL
- $18 - $23 an hour
- Full-time
- Mid-level
- Office
- Ability to lift 50 pounds
- Health savings account
- Paid holidays
Quick Apply
IT Project Coordinator - ONSITE
Aqueity —Downers Grove, IL
- $45,000 - $60,000 a year
- Full-time
- Mid-level
- Organizational skills
- In-person
- Vision insurance
- Opportunities for advancement
Quick Apply
Supply Chain Coordinator
Sterling Site Access Solutions LLC —Phoenix, IL
- $25 - $31 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Writing skills
- Paid holidays
- Health insurance
Quick Apply
Field Ecologist II-III
V3 Companies —Woodridge, IL
- $23 - $30 an hour
- Full-time
- 5 years
- Office
- CDL
- Health savings account
- Paid holidays
Quick Apply
Buyer II – North America
Atkore —Harvey, IL
- $62,800 - $86,350 a year
- Bachelor of Science
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
11d
Account Manager, Architectural Solutions
Henricksen —Oak Brook, IL
- $85,000 - $105,000 a year
- Full-time
- Dealership
- Marketing
- 5 years
Contracting Project Manager
Trane Technologies —Willowbrook, IL
- $91,516.66 - $128,379.99 a year
- Full-time
- Clean driving record
- Pass drug screening
- 3 years
- Paid holidays
- Health insurance
Estimator/Project Manager
Sheridan Plumbing and Sewer, LLC —Chicago, IL
- Mid-level
- Ability to lift 50 pounds
- Business development
Quick Apply
Sr. Project Manager
OHLA USA —Lisle, IL
- $160,000 - $190,000 a year
- Full-time
- Construction site
- Bachelor's degree
- Mentoring
Senior Project Engineer - Mission Critical
Ryan Companies US Inc —Westmont, IL
- $85,000 - $100,000 a year
- Full-time
- Construction site
- Mid-level
- US work authorization
- Health savings account
- Disability insurance
Quick Apply
Civil Project Engineer - Land Development
Core States Group —Naperville, IL
- $90,000 - $120,000 a year
- Full-time
- Hybrid work
- Civil engineering
- 5 years
- Research
- Paid parental leave
- Health savings account
Quick Apply

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Welcomes clients, guests, and all visitors either in person or via telephone. Reviews documents prior to sending for visual organization and clerical errors.
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Office Secretary / Administrative Coordinator

Krupa Electric Inc -
Romeoville, IL

Quick Apply

Job Details

Part-time | Full-time
$28 - $32 an hour
9 hours ago

Benefits

Employee assistance program

Qualifications

Administrative experience
High school diploma or GED
Attention to detail
Organizational skills
Time management

Full Job Description

Position Overview

We are seeking a highly organized, dependable, and detail-oriented Office Secretary / Administrative Coordinator to support our day-to-day office operations. This position will provide administrative support, maintain company records, coordinate documentation, assist with compliance requirements, manage business registrations, and help ensure that important deadlines and administrative responsibilities are completed accurately and on time.

The ideal candidate is professional, organized, responsive, and comfortable managing multiple priorities while maintaining confidentiality and attention to detail.

Key Responsibilities

Administrative & Office Support

Manage daily office administrative activities and maintain an organized office environment.
Answer and direct phone calls, emails, and other correspondence.
Schedule meetings, appointments, inspections, and other business activities.
Prepare letters, forms, reports, spreadsheets, correspondence, and other documents.
Maintain electronic and physical filing systems.
Enter, update, and maintain company and project information in databases and spreadsheets.
Order and maintain office supplies and coordinate routine office needs.
Assist management and project personnel with administrative tasks as needed.
Maintain calendars, deadlines, renewal dates, and follow-up items.

Compliance & Regulatory Support

Assist with routine compliance reviews and maintain compliance documentation.
Track licenses, permits, certificates, registrations, renewals, and expiration dates.
Research and monitor administrative requirements applicable to the company's operations.
Prepare and organize documentation required for regulatory, licensing, or compliance submissions.
Maintain accurate records of completed compliance requirements and outstanding items.
Coordinate with management, government agencies, municipalities, vendors, and other parties regarding administrative requirements.
Follow up on outstanding compliance items and notify management of upcoming deadlines.

Business Registrations & Corporate Records

Prepare and submit business registration and renewal documents.
Maintain records for company registrations, licenses, certificates, permits, and related filings.
Track renewal deadlines and ensure timely submission of required paperwork.
Assist with registrations in municipalities, states, agencies, vendor systems, and other applicable platforms.
Maintain organized copies of confirmations, receipts, certificates, and correspondence.
Research registration requirements and coordinate with appropriate agencies when necessary.

Project Submittals & Documentation

Prepare, assemble, and submit project-related documentation according to established requirements.
Track project submittals, approvals, revisions, and outstanding documents.
Maintain project files and ensure required documentation is complete and properly organized.
Coordinate with project managers, clients, contractors, vendors, municipalities, and other stakeholders.
Monitor submission deadlines and follow up on pending approvals or requested revisions.
Maintain logs of submitted documents, dates, status, and required follow-up.
Assist with preparation of proposals, bids, qualification packages, permits, certificates, and other project documentation.

Records & Document Control

Maintain accurate electronic and paper records.
Establish consistent naming, filing, and document-control procedures.
Ensure current versions of forms and documents are used.
Scan, copy, distribute, and archive documents as needed.
Protect confidential company, employee, client, and project information.
Assist with document retention and organization.

Communication & Coordination

Serve as a professional point of contact for routine administrative inquiries.
Communicate with clients, vendors, government offices, municipalities, subcontractors, and other business contacts.
Draft professional emails and correspondence.
Coordinate information between office staff, management, and field/project personnel.
Follow up on outstanding requests and provide status updates.

Qualifications

High school diploma or equivalent required; additional administrative or business education is a plus.
2+ years of office administration, secretary, administrative assistant, project administration, or similar experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong attention to detail and accuracy.
Ability to manage multiple projects, deadlines, and priorities.
Proficiency with Microsoft Office, including Word, Excel, Outlook, and PDF/document-management tools.
Comfortable learning online registration, permitting, compliance, and project-submittal systems.
Ability to work independently while also supporting a team.
Professional, dependable, and service-oriented attitude.

Preferred Experience

Experience with any of the following is a plus:

Business registrations and renewals
Licensing and permitting
Compliance documentation
Government or municipal submissions
Construction or project administration
Project submittals and document control
Bid and proposal packages
Certificate of insurance tracking
Vendor and subcontractor documentation
Microsoft Excel tracking logs
Electronic filing and document-management systems

Key Skills

Organization and prioritization
Attention to detail
Written and verbal communication
Document management
Deadline tracking
Compliance coordination
Problem solving
Professional customer service
Microsoft Office proficiency
Ability to handle confidential information

What We Offer

Competitive compensation based on experience
Professional and supportive work environment
Opportunity for growth and increased responsibility
Training on company systems and procedures

How to Apply

Please submit your resume and a brief summary of your relevant administrative, compliance, registration, or project-support experience.

Position: Office Secretary / Administrative Coordinator
Employment Type: Full-Time
Location: Romeoville IL
Schedule: Monday–Friday / 7-3:30pm

Pay: $28.00 - $32.00 per hour

Benefits:

Employee assistance program

Work Location: In person

Quick Apply

Refine Your Search

project administrator jobs in joliet, il

Office Secretary / Administrative Coordinator

Project Administrator

Project Administrator

Project Administrator, Facilities

Project Coordinator (MEP / Manufacturing) - Onsite in Aurora, IL

Field Ecologist

IT Project Coordinator - ONSITE

Supply Chain Coordinator

Field Ecologist II-III

Buyer II – North America

Account Manager, Architectural Solutions

Contracting Project Manager

Estimator/Project Manager

Sr. Project Manager

Senior Project Engineer - Mission Critical

Civil Project Engineer - Land Development

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