Top 48 Administrative coordinator Jobs in Juno Beach, Fl

Business Process & AI Coordinator
Excell Refrigeration —Riviera Beach, FL
- Full-time
- Customer service
- Research
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
Orthodontic Office Coordinator
Confidential —Stuart, FL
- $21 - $30 an hour
- Full-time
- Dental office
- Customer service
- English
- Health savings account
- Dental insurance
Quick Apply
Administrative & Member Communications Coordinator
Eastpointe Country Club —Palm Beach Gardens, FL
- $25 - $28 an hour
- Full-time
- Mid-level
- Administrative experience
- US work authorization
- Health insurance
- Dental insurance
Quick Apply
3d
HR & Office Coordinator (On-Site)
MTech Mobility —Jupiter, FL
- $27 - $30 an hour
- Full-time
- Background check
- Ability to walk for extended periods
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
2d
Receptionist/ Patient Services Coordinator
TriasMD —West Palm Beach, FL
- $25 - $32 an hour
- Full-time
- High school diploma or GED
- Bachelor's degree
- Organizational skills
Quick Apply
4d
Administrative Coordinator - Jupiter, FL
University of Florida —Palm Beach, FL
- Full-time
- Mid-level
- Office
- 3 years
Patient Coordinator and Receptionist
Retina Group of Florida —Jupiter, FL
- Full-time
- Computer literacy
- Travel
- In-person
- Health insurance
- Dental insurance
Quick Apply
11d
Service Coordinator/Administrator
MarineMax Services Inc —Jupiter, FL
- Mid-level
- Communication skills
Quick Apply
Administrative Coordinator
West Palm Beach Housing Authority —West Palm Beach, FL
- $20 - $24 an hour
- Full-time
- Inventory management
- Computer literacy
- Mid-level
Quick Apply
Executive Assistant & Operations Coordinator
Shin En Wagyu House —West Palm Beach, FL
- $78,000 - $85,000 a year
- Full-time
- Background check
- English
- Mid-level
- Health insurance
Quick Apply
5d
Front Desk & Member Services Coordinator
The Gymnastics Revolution —West Palm Beach, FL
- From $20 an hour
- Part-time
- Background check
- Serving
- Sales
- 401(k) matching
- Flexible schedule
Quick Apply
3d
Front Office Coordinator
Jenkins Landscape Company —Hobe Sound, FL
- Full-time
- Microsoft Outlook
- Office
- Driver's License
- Paid holidays
- Health insurance
Quick Apply
Administrative Coordinator - Healthy Schools - West Palm Beach, FL
Healthy Schools —West Palm Beach, FL
- $12 an hour
- Contract
- Experience working with children
- Children
- Entry level
Quick Apply
Advancement Operations Coordinator
Palm Beach Atlantic University —West Palm Beach, FL
- Full-time
- Writing skills
- Mid-level
- Office
Coordinator, Front Desk
Cano Health LLC —West Palm Beach, FL
- Full-time
- Spanish
- Oracle
- BLS Certification
- Paid holidays
- Disability insurance
Quick Apply
11d
Front Desk Coordinator for Medspa and Salon
Athena Medspa and Salon —West Palm Beach, FL
- $20 - $25 an hour
- Part-time
- Bilingual
- Sales
- US work authorization
- Employee discount
- Flexible schedule
Quick Apply
1d
Client Relations Coordinator
Millers Fine Hardware —Jupiter, FL
- $18 - $20 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
4d
Construction Administrative & Project Coordinator
Stryker Electrical Contracting —Palm City, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
- Health insurance
- Dental insurance
Quick Apply
Scheduling Coordinator
MorseLife Health Systems —West Palm Beach, FL
- Full-time
- CPR Certification
- Mid-level
- Office
- Health savings account
- Disability insurance
Quick Apply
Service Loyalty Coordinator - Cadillac of West Palm Beach
AutoNation —West Palm Beach, FL
- Full-time
- Dealership
- Basic math
- High school diploma or GED
- Dental insurance
- Vision insurance
Quick Apply
10d

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Business Process & AI Coordinator

Excell Refrigeration -
Riviera Beach, FL

Quick Apply

Job Details

Full-time

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Paid time off
Vision insurance
401(k) matching
Life insurance

Qualifications

Customer communication
Confidential information handling
Spreadsheets
Machine intelligence
Productivity software
Generative AI

Full Job Description

Position Summary

The Business Process & AI Coordinator is responsible for leveraging artificial intelligence, technology, and administrative best practices to improve operational efficiency across the organization. This position supports executive leadership, accounting, dispatch, customer service, billing, and service operations by utilizing AI tools to automate processes, validate information, manage documentation, and improve workflow accuracy.

The ideal candidate is highly organized, technology-driven, detail-oriented, and capable of handling confidential information while identifying opportunities to streamline administrative and operational processes.

Essential Duties and Responsibilities

AI & Process Improvement

Utilize AI tools to improve administrative, accounting, customer service, dispatch, and operational workflows.
Develop, test, and maintain AI prompts, templates, and automated workflows.
Identify opportunities to reduce manual data entry and repetitive administrative tasks.
Research and recommend technology solutions to improve company efficiency.
Create standard operating procedures and documentation for AI-assisted processes.
Train employees on approved AI tools and process improvements.

Billing & Invoice Administration

Review service tickets and invoices for accuracy and completeness.
Utilize AI and other technologies to identify billing discrepancies, missing information, and potential errors.
Assist with customer invoicing and billing support.
Verify labor, materials, purchase orders, and supporting documentation prior to invoicing.
Monitor billing workflow to ensure timely processing.

Purchase Order & Document Management

Process customer purchase orders and ensure proper documentation is maintained.
Scan, index, upload, and organize electronic records within company systems.
Manage confidential company documents and records in accordance with company policies.
Maintain digital filing systems and document retention standards.
Assist with contract, vendor, and customer document administration.

Executive & Administrative Support

Provide administrative support to executive leadership and department managers.
Prepare reports, presentations, and operational analyses.
Assist with special projects and process improvement initiatives.

Dispatch & Customer Service Support

Provide backup support to dispatch and customer care functions as needed.
Assist with work order review and service documentation.
Support communication between customers, technicians, and administrative staff.
Monitor workflow queues to ensure timely completion of administrative tasks.

Data Quality & Compliance

Verify data accuracy across multiple business systems.
Assist with internal audits and process compliance reviews.
Ensure confidential information is handled securely and appropriately.
Maintain compliance with company policies regarding data security and record retention.

Qualifications

Associate’s degree preferred; equivalent experience considered.
Experience in administration, accounting, billing, dispatch, operations, or business support roles.
Strong proficiency with AI tools such as ChatGPT, Claude, or similar technologies.
Experience with document management systems and business software.
Advanced Microsoft Office skills, particularly Excel.
Exceptional attention to detail and organizational skills.
Ability to manage confidential and sensitive information.
Strong analytical and problem-solving abilities.
Excellent written and verbal communication skills.

Preferred Experience

HVAC, refrigeration, construction, or service industry experience.
Experience with service management software such as Sawin or similar platforms.
Experience with accounting systems, purchase order management, and invoicing processes.
Process improvement, automation, or workflow optimization experience.

Excell Benefits:

PTO (paid time off) / 6 paid holidays
Competitive pay
Group health insurance, dental, vision, short-term disability, and life insurance
Supplemental fringe benefits, critical illness, cancer, accident/injury, wellness, disability, life insurance, and gap plan available
401(k) retirement program with company matching dollar for dollar up to 3% of salary

Quick Apply

Refine Your Search

administrative coordinator jobs in juno beach, fl

Business Process & AI Coordinator

Orthodontic Office Coordinator

Administrative & Member Communications Coordinator

HR & Office Coordinator (On-Site)

Receptionist/ Patient Services Coordinator

Administrative Coordinator - Jupiter, FL

Patient Coordinator and Receptionist

Service Coordinator/Administrator

Administrative Coordinator

Executive Assistant & Operations Coordinator

Front Desk & Member Services Coordinator

Front Office Coordinator

Administrative Coordinator - Healthy Schools - West Palm Beach, FL

Advancement Operations Coordinator

Coordinator, Front Desk

Front Desk Coordinator for Medspa and Salon

Client Relations Coordinator

Construction Administrative & Project Coordinator

Scheduling Coordinator

Service Loyalty Coordinator - Cadillac of West Palm Beach

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