Top 29 Administrative assistant Jobs in Kīhei, Hi

Executive Assistant
Maui Food Bank —Wailuku, HI
- $50,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
4d
Administrative Asst/Office Manager
Maui's Best Massage —Kīhei, HI
- From $22 an hour
- 8 hour shift
- Management
- Customer service
- Mid-level
Quick Apply
Guest Experience Administrative Assistant - Full time
Four Seasons —Maui, HI
- $33.01 an hour
- Full-time
- English
- Team management
- Military encouraged
- Health insurance
- Dental insurance
12d
Administrative Assistant, Sales Team - Grand Wailea, A Waldorf Astoria Resort
Hilton —Wailea, HI
- $27 an hour
- Full-time
- Word processing
- Mid-level
- Office
- Paid parental leave
- Employee stock purchase plan
6d
OFFICE ASSISTANT IV - MAUI
State of Hawaii —Maui, HI
- $3,471 - $4,388 a month
- Urgently hiring
- Word processing
- Computer literacy
- Basic math
- Mileage reimbursement
- Paid holidays
Administrative & Operations Support
Control Freaks Hawaii —Kahului, HI
- $25 - $30 an hour
- Full-time
- 21 years or older
- Warehouse
- Communication skills
Quick Apply
Administrative Assistant
Ka Hale A Ke Ola —Wailuku, HI
- $21 an hour
- Full-time
- Computer literacy
- English
- Mid-level
- Health insurance
- Dental insurance
Engineering & Purchasing Administrative Assistant - Full Time
Hana-Maui Resort —Maui, HI
- $22 an hour
- Weekends as needed
- Microsoft Excel
- Microsoft Outlook
- Mid-level
4d
Conference Services & Catering Coordinator
FAIRMONT —Wailea-Makena, HI
- $31 an hour
- Part-time
- Mid-level
- US work authorization
- 1 year
- Disability insurance
- Health insurance
Quick Apply
Up to $22/hour | Administrative Assistant - Lahaina, HI | Professional Growth
Employers Options —Lahaina, HI
- $21 - $22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Computer literacy
Quick Apply
Military Service - U.S. Air National Guard, Administration
Military Service - U.S. Air National Guard Recruiting —Hawaii
- From $49,838.78 a year
- Full-time
- Military
- Computer literacy
- English
Disaster Case Management Administrative Assistant
State of Hawaii —Maui, HI
- Email
- Word processing
- Writing skills
- English
- Mileage reimbursement
- Commuter assistance
Administrative Assistant
Ka Hale A Ke Ola Homeless Resource Centers, Inc. —Wailuku, HI
- $21 an hour
- Full-time
- Computer literacy
- English
- Office
- Health insurance
- Dental insurance
Quick Apply
Branch Office Administrator
Edward Jones —Lahaina, HI
- Full-time
- Computer literacy
- Office
- Communication skills
- Profit sharing
- Health savings account
Customer Service Representative
Synairgy Mechanical —Wailuku, HI
- $20 - $24 an hour
- Full-time
- Office
- Administrative experience
- HVAC
- Paid holidays
- Health insurance
Quick Apply
Receptionist - State Farm Agent Team Member
Kit Okazaki - State Farm Agent —Makawao, HI
- $18 - $23 an hour
- Full-time
- Office
- Communication skills
- Entry level
- Health insurance
- Paid time off
Quick Apply
Administrative Assistant
EDS Service Solutions —Wailua, HI
- $22 an hour
- Online Application
- Bilingual
- Microsoft Outlook
- Office
Quick Apply
3d
Volunteer Coordinator Assistant
Na Hoaloha —Wailuku, HI
- $18 - $20 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Paid time off
Quick Apply
3d
Receptionist
Jim Falk Chrysler Jeep Dodge Ram Fiat —Kahului, HI
- $18 an hour
- Weekends as needed
- Spanish
- Dealership
- English
- Employee discount
- Retirement plan
Quick Apply
Fleet Clerk - FT
Avis Budget Rental Locations —Kahului, HI
- $20 an hour
- Urgently hiring
- 18 years or older
- US work authorization
- Ability to sit for extended periods
- Paid training
- Dental insurance
Quick Apply

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Executive Assistant

Maui Food Bank
Wailuku, HI

Quick Apply

Job Details

Full-time
$50,000 - $75,000 a year
4 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
Filing
Executive administrative support
Organizational skills
Community relationship building
Non-profit experience
Office phone management

Full Job Description

Job Title: Executive Assistant

Department: Executive/Administration

Type: Full-time - Salary

Reports to: Chief Executive Officer (CEO)

Position Summary:

Provide high-level administrative, operational, and strategic support to the CEO and executive leadership. Serve as a central coordination point across leadership, the Board of Directors, internal teams, and external stakeholders to ensure alignment, efficiency, and effective communication.

The ideal candidate is highly organized, detail-oriented, service-driven, and comfortable working in a fast-paced nonprofit environment. This position requires full-time, onsite presence to support daily mail processing, admin communications, and front office operations.

Key Responsibilities

Executive Support

Manage executive calendar, priorities, and meeting logistics.
Prepare agendas, briefing materials, and track follow-ups.
Handle sensitive and confidential information with discretion.

Front Office Operations

Serve as first point of contact by answering and routing incoming phone calls professionally and warmly.
Greet visitors and vendors as needed.
Manage office supply inventory and coordinate purchasing.
Support general office coordination to ensure smooth daily operations across departments.

Board & Governance

Liaison between CEO and Board of Directors.
Coordinate board meetings, materials, and communications.
Support preparation of reports, presentations, and documentation.
Maintain electronic filing and documentation of Board records.

External Relations

Liaison to legislative offices and community partners.
Coordinate meetings, communications, and follow-ups with stakeholders

Operations & Cross-Functional Support

Support multiple departments with administrative and project needs.
Assist with special projects and organizational initiatives.
Manage office supply ordering and administrative systems.

Travel & Logistics

Coordinate executive travel, including flights, accommodation, and itineraries.
Ensure seamless logistics and real-time problem-solving as needed (flight changes, etc.).

Employee Engagement

Plan and coordinate staff meetings like “Ohana Days” and morale initiatives.
Support internal culture and team engagement efforts.
Main source of company communications to all staff.

Accounting & Administrative Support

Open, sort, log, and scan all incoming mail daily, ensuring timely routing to appropriate departments.
Support donation processing workflow in coordination with other Departments.
Print, fold, seal, and mail letters as needed.
Maintain organized electronic and physical filing systems.
Assist with administrative projects as assigned.
Coordinate new employee onboarding process, including:
Preparing onboarding paperwork
Scheduling orientations
Coordinating with supervisors
Serve as internal administrative support for HR-related documentation.

IT Point of Contact

Act as a primary liaison between staff and external IT service providers.
Track and coordinate staff IT requests.
Assist with onboarding/offboarding technology setup coordination.

Qualifications

Required

3–5 years of office management, administrative, or nonprofit support experience.
Strong organizational skills with high attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to manage multiple priorities with minimal supervision.
Professional communication skills (phone, email, in-person).
Ability to handle confidential information with discretion.
Must be able to work onsite full-time in Wailuku.

Preferred

Experience with databases.
Experience supporting accounting processes.
Experience coordinating small-to-medium events.
HR onboarding or administrative HR support experience.
Familiarity with nonprofit operations.

Key Competencies

Reliability and consistency
Customer service mindset
Initiative and problem-solving
Cross-department collaboration
Cultural awareness and community engagement
Commitment to Maui Food Bank’s mission

Physical Requirements

Ability to lift up to 25 pounds (mail trays, event supplies).
Ability to sit, stand, and move throughout the office as needed.
Frequent use of computer and phone systems.

BASE SALARY RANGE: $50,000 – 75,000+ aligned with experience. Benefits provided. Interested candidates should send a resume and cover letter to Brandi Saragosa at [email protected] by Friday August 10, 2026. Questions may be directed to the same address. Candidate interviews will be held from August 11 to August 17.

Pay: $50,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in kīhei, hi

Executive Assistant

Administrative Asst/Office Manager

Guest Experience Administrative Assistant - Full time

Administrative Assistant, Sales Team - Grand Wailea, A Waldorf Astoria Resort

OFFICE ASSISTANT IV - MAUI

Administrative & Operations Support

Administrative Assistant

Engineering & Purchasing Administrative Assistant - Full Time

Conference Services & Catering Coordinator

Up to $22/hour | Administrative Assistant - Lahaina, HI | Professional Growth

Military Service - U.S. Air National Guard, Administration

Disaster Case Management Administrative Assistant

Administrative Assistant

Branch Office Administrator

Customer Service Representative

Receptionist - State Farm Agent Team Member

Administrative Assistant

Volunteer Coordinator Assistant

Receptionist

Fleet Clerk - FT

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