Top 4 Executive administrative assistant Jobs in Kahului, Hi

Executive Assistant
Maui United Way —Kahului, HI
- $70,000 - $85,000 a year
- Full-time
- Google Workspace
- Mid-level
- Office
Quick Apply
11d
Special Project - Estate Assistant
Alpha, Inc. —Kahului, HI
- $25 - $30 an hour
- Weekends as needed
- Background check
- Clean driving record
- Pass drug screening
Quick Apply

More jobs to discover

Find similar jobs that you might be interested in.

Special Project - Estate Assistant
Alpha, Inc. —Kahului, HI
Valid driver’s license with a clean driving record. Assist with guest reception and hospitality needs, maintaining a polished and professional experience.
$25 - $30 an hour
Quick Apply
Special Projects - Estate Cleaner
Alpha, Inc. —Kahului, HI
Tidy rooms, clean floors, dust, sanitize surfaces, and restock toiletries, towels, and amenities. A background check conducted after a conditional offer; past…
$26 - $30 an hour
Quick Apply

Explore jobs in cities nearby

Check out jobs in cities near your current location, Columbus

Part-Time Executive Support Specialist
Accel Inc —New Albany, OH
Maintain cleanliness and function of the front desk and break room. This unique role blends executive support with front office coordination, light personal…
Quick Apply
Senior Executive Administrative Assistant
JPMorganChase —Columbus, OH
Screen incoming calls and determine the level of priority, while using caution in dispensing information. Excellent telephone etiquette and ability to manage…
$35.63 - $55.29 an hour
7d

Show more jobs in cities nearby

I want to receive the latest job alert for executive administrative assistant in kahului, hi

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

executive administrative assistant jobs near kahului, hi

Assistant Principal jobs in Chicago, IL

Special Assistant jobs in North Carolina

Special Assistant jobs in Garland, TX

Special Education Teacher jobs in Queens, NY

Special Assistant jobs in Lake Oswego, OR

Special Event Planning jobs in Huntsville, AL

Special Assistant jobs in Raleigh, NC

Executive Assistant jobs in Fort Worth, TX

International Executive Assistant jobs in Remote

Executive Assistant jobs in Denver, CO

Healthcare Executive Leadership jobs in Texas

Executive Assistant jobs in Fort Wayne, IN

Airline Wheelchair Assistant jobs in Honolulu, HI

Executive Assistant jobs in Kissimmee, FL

Veterinary Assistant jobs in Arkansas

Executive Assistant

Maui United Way
Kahului, HI

Quick Apply

Job Details

Full-time
$70,000 - $85,000 a year
11 days ago

Qualifications

Employee relationship building

Full Job Description

Position Summary: Maui United Way seeks a highly intuitive, self-directed Executive Assistant to provide comprehensive administrative and operational support to the CEO, Deputy Director, and internal departments. This pivotal role will help drive MUW’s mission by managing communications workflows, maintaining executive schedules, supporting donor and board engagement, and fostering a culture of excellence and responsiveness. The Executive Assistant must be proactive, discreet, adaptable, and deeply aligned with the values of service, equity, and impact.

Key Responsibilities:

Executive & Leadership Support

Manage calendars, meeting logistics, travel planning, and confidential communication for the CEO and Deputy Director.
Prepare materials and take notes for executive meetings, including board and committee meetings.
Draft, proof, and format presentations, memos, and documents.
Coordinate scheduling and preparation for internal and external meetings.

Office & Administrative Support

Serve as the central support for day-to-day office functions and supply coordination.
Maintain digital and physical filing systems across departments.
Respond to administrative needs from Finance, Development, Impact, and Communications teams.

Prepare materials and take notes for staff meetings. Assist Development and Impact with volunteer logistics and support office event planning.

Communications & Logistics Coordination

Post content to MUW’s social media and digital platforms in coordination with Communications.
Support newsletter logistics and content gathering.
Coordinate with Development and Impact to obtain materials as needed from vendors, media contacts, and community partners for scheduling.

Data & Confidential Records Management

Assist in preparing donor acknowledgments, committee packets, and confidential files.

Handle sensitive data with discretion and professionalism.

Team Collaboration & Project Support

Track deadlines and provide administrative support on cross-functional projects.
Support planning and execution of events and campaigns.
Maintain consistency and timeliness of support across departments.

Preferred Qualifications:

3–5 years of experience in executive support, nonprofit administration, or operations coordination
Excellent interpersonal skills; warm, proactive, and able to maintain strong working relationships
Exceptional multitasking ability and comfort with self-directed work
Requires minimal direction and utilizes critical thinking skills
Skilled in Microsoft Office, Google Workspace, Canva, CRM systems, and Constant Contact
Comfortable with light digital design, content scheduling, and project tools
High level of discretion in handling confidential information
Familiarity with Maui County community
Flexibility to attend evening/weekend events and occasional inter-island travel

Understanding of Maui County’s unique cultural and social context
Established Hawaiʻi networks (with a focus on Maui) and demonstrated success in cultivating and maintaining long term relationships with relevant partners, funders, government, private sector, and communities.
Familiar with Hawaiian cultural values and worldviews and associated traditional and customary Native Hawaiian practices.
Able to navigate a wide variety of business and social settings, including cultural gatherings/protocol, formal presentations to the business sector, and meetings with donors and foundation leaders.
Passionate and enthusiastic about Maui United Way’s work and impact.
Familiarity and/or fluency in ʻōlelo Hawaiʻi (at least commonly used Hawaiian words).

Professional Development & Growth:

Training and coaching opportunities available
Potential for role growth aligned with organizational expansion and candidate interests

Maui United Way is an equal opportunity employer and encourages applications from candidates with lived experience in the communities we serve.

Quick Apply

Refine Your Search

executive administrative assistant jobs in kahului, hi

Executive Assistant

Special Project - Estate Assistant

More jobs to discover

Explore jobs in cities nearby

I want to receive the latest job alert for executive administrative assistant in kahului, hi

Explore jobs in more locations

Job Seeker Tools

Employer Tools

Browse

Stay Connected