Top 46 Administrative services coordinator Jobs in Kalamazoo, Mi

Administrative Coordinator
The Pine Way Group —Kalamazoo, MI
- $40,000 - $45,000 a year
- Full-time
- Background check
- CPR Certification
- HIPAA
- Paid time off
Quick Apply
12d
Site Business Operations Coordinator
Zoetis —Kalamazoo, MI
- Online Application
- Microsoft Excel
- Microsoft Outlook
- Bachelor of Science
Practice Group Assistant-Labor and Employment
Miller Johnson —Kalamazoo, MI
- From $23 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Disability insurance
5d
Camp Administrative Coordinator
Sherman Lake YMCA Outdoor Center —Augusta, MI
- $13 - $16 an hour
- Full-time
- Background check
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
Infusion Pharmacy Technician
OptiMed Health Partners —Kalamazoo, MI
- $19 - $21 an hour
- Full-time
- Background check
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Billing Coordinator
FAMILY & CHILDREN SERVICES, INC. —Kalamazoo, MI
- Microsoft Outlook
- HIPAA
- Mid-level
Quick Apply
Business Coordinator
K&H Tree Service —Kalamazoo, MI
- $52,000 - $62,000 a year
- Full-time
- Hybrid work
- Mid-level
- Office
- Construction experience
- Paid holidays
- Health insurance
Quick Apply
5d
Dental Care Coordinator
FAMILY HEALTH CARE CENTER OF KALAMAZOO —Kalamazoo, MI
- Full-time
- Dental office
- 5 years
- Clinic experience
Quick Apply
Clinical Coordinator - MA or LPN
FAMILY HEALTH CARE CENTER OF KALAMAZOO —Kalamazoo, MI
- Full-time
- Spanish
- English
- Computer skills
Quick Apply
Makerspace Programming Assistant
PORTAGE DISTRICT LIBRARY —Portage, MI
- $18.22 - $22.31 an hour
- Microsoft Outlook
- Computer literacy
- Basic math
Patient Service/Front Desk Coordinator
MyEyeDr. —Portage, MI
- Weekends as needed
- Computer literacy
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
Housing Programs Coordinator
Nottawaseppi Huron Band of the Potawatomi —Fulton, MI
- From $23.91 an hour
- Customer service
- Word processing
- Pass drug screening
- AD&D insurance
- Paid holidays
Quick Apply
9d
Location Coordinator - PTG
Radiant Church —Portage, MI
- Background check
- Office
- 3 years
Quick Apply
Corporate Finance Coordinator (Contracts)
Summit Polymers —Portage, MI
- Full-time
- Office
- Computer skills
- 1 year
Quick Apply
Customer Account Coordinator
International Paper —Three Rivers, MI
- $51,520 - $64,400 a year
- Full-time
- Microsoft Excel
- Basic math
- Research
4d
Finance Coordinator (Payroll) Part-Time
Summit Polymers —Portage, MI
- Part-time
- Mid-level
- 1 year
- No travel
- 401(k)
Quick Apply
6d
Sales Coordinator/Front Office Manager
Image Hotel Management —Kalamazoo, MI
- $16 - $19 an hour
- Full-time
- Mid-level
- Hotel
- Contracts
Quick Apply
13d
Provider Network Manager
OnPoint —Allegan, MI
- $70,428.00 - $97,198.40 a year
- 5 years
- Research
- Office
- Health savings account
- Paid holidays
Quick Apply
Team Coordinator
Dunhams Sports —Kalamazoo, MI
- Part-time
- Merchandising
- Mid-level
- Supervising experience
- Store discount
Customer Manager
Acosta —Kalamazoo, MI
- $65,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Merchandising
Quick Apply

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Administrative Coordinator

The Pine Way Group
Kalamazoo, MI

Quick Apply

Job Details

Full-time
$40,000 - $45,000 a year
12 days ago

Benefits

Paid time off

Qualifications

Professional email communication
CPR Certification
Filing
Executive administrative support
High school diploma or GED
Driver's License
Organizational skills
Time management

Full Job Description

Pine Way Group Home Administrative Coordinator

Job Description Position Summary

The Administrative Assistant supports the daily administrative and compliance operations of Pine Way Group Home. This role ensures that all resident and personnel documentation, reporting, and communication systems are maintained in accordance with Michigan Department of Health and Human Services (MDHHS) licensing rules and agency policies. The Administrative Assistant plays a critical role in ensuring records are accurate, current, and readily available for inspection, supporting the delivery of safe and effective care to residents.

Key ResponsibilitiesAdministrative & Office Support

Check and respond to all incoming mail, voicemails, and emails daily
Answer and direct phone calls in a professional and timely manner
Maintain organized filing systems (electronic and physical) in accordance with MDHHS record retention and confidentiality requirements
Input and maintain the Daily Census Report, ensuring accurate, real-time documentation of resident population and placement status
Compile, reconcile, and maintain the Monthly Census Report in compliance with MDHHS licensing and reporting requirements, ensuring accuracy, completeness, and timely submission
Prepare reports, correspondence, and internal documents as required
Ensure administrative supplies and materials are maintained and available

Resident Records & Documentation Compliance

Maintain complete and current resident files in accordance with MDHHS licensing rules
Ensure all required documentation is present, including but not limited to:
Intake and admission paperwork
Medical, dental, and mental health records
Treatment plans (USP/ISP) and updates
Incident and behavioral reports
Ensure all resident records are accurate, up to date, and readily accessible for licensing reviews and audits
Assist with intake and discharge documentation, ensuring timelines and requirements are met
Track and follow up on missing or incomplete documentation with appropriate staff

Incident Reporting & Regulatory Compliance

Ensure incident reports are completed, documented, and filed in accordance with MDHHS requirements
Track submission timelines to ensure timely reporting of critical incidents to appropriate parties
Maintain logs of incidents for internal review and licensing inspections
Assist leadership in gathering documentation for investigations or licensing inquiries

Personnel Records & Training Compliance

Maintain complete and current employee personnel files in accordance with MDHHS licensing rules
Track and monitor expiration dates for:
Driver’s licenses
TB tests and health clearances
Required training and certifications (CPR/First Aid, CPI, Recipient Rights, etc.)
Ensure all staff meet licensing requirements prior to working independently and remain in compliance
Assist with onboarding by collecting and organizing all required employment documentation

Scheduling & Coordination

Schedule and confirm resident appointments (medical, dental, therapy, psychiatric, etc.)
Coordinate transportation and ensure documentation of appointments is maintained
Maintain and update Mr. Frank’s calendar, ensuring awareness of all meetings, deadlines, and licensing-related obligations
Provide reminders to ensure compliance with scheduled appointments and required services

Resident Services Coordination

Assist with enrollment of residents into:
Educational programs (public/private school systems)
After-school and enrichment programs
Workforce readiness and employment programs
Maintain documentation of enrollment, attendance, and participation as required
Communicate updates that impact resident care to appropriate staff in a timely manner

Health & Safety Compliance

Ensure all first aid kits in homes and company vehicles are stocked and maintained in accordance with licensing and safety standards
Assist in maintaining emergency preparedness documentation, including drills and safety procedures
Track and maintain documentation related to health and safety inspections

Staff & Leadership Support

Provide administrative support to the Operations Director and Leadership Team
Assist in preparation for licensing inspections, audits, and site reviews
Help organize and maintain documentation required for compliance reviews
Coordinate staff meetings, trainings, and required documentation follow-up

Communication & Confidentiality

Serve as a central point of communication between staff, leadership, external providers, and community partners
Ensure timely and accurate dissemination of information
Maintain strict confidentiality of all resident and personnel information in compliance with HIPAA and MDHHS regulations

Additional Responsibilities

Assist with internal audits to ensure ongoing compliance with MDHHS licensing rules
Monitor documentation systems and identify gaps or areas needing correction
Support corrective action efforts related to documentation or compliance deficiencies
Participate in team meetings and provide administrative/compliance updates
Perform other duties as assigned to support the operation and regulatory compliance of the home

Qualifications

High School Diploma required; Associate’s or Bachelor’s degree preferred
Experience in administrative support, preferably in a residential, child welfare, or human services setting
Strong understanding of documentation and compliance expectations (MDHHS experience preferred)
Excellent organizational, time management, and communication skills
Proficiency in Microsoft Office and data tracking systems
Ability to manage confidential information with professionalism and discretion

Core Competencies

Strong attention to detail and accuracy
Organization and documentation management
Knowledge of compliance and regulatory expectations
Effective communication and coordination
Ability to multitask in a fast-paced residential environment

Work Environment

Office and residential setting supporting youth in care
Monday-Friday, 9am-5pm, Holidays off
May require occasional travel for administrative support tasks

Pay: $40,000.00 - $45,000.00 per year

Benefits:

Paid time off

Work Location: In person

Quick Apply

Refine Your Search

administrative services coordinator jobs in kalamazoo, mi

Administrative Coordinator

Site Business Operations Coordinator

Practice Group Assistant-Labor and Employment

Camp Administrative Coordinator

Infusion Pharmacy Technician

Billing Coordinator

Business Coordinator

Dental Care Coordinator

Clinical Coordinator - MA or LPN

Makerspace Programming Assistant

Patient Service/Front Desk Coordinator

Housing Programs Coordinator

Location Coordinator - PTG

Corporate Finance Coordinator (Contracts)

Customer Account Coordinator

Finance Coordinator (Payroll) Part-Time

Sales Coordinator/Front Office Manager

Provider Network Manager

Team Coordinator

Customer Manager

I want to receive the latest job alert for administrative services coordinator in kalamazoo, mi

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