Top 630 Staff assistant Jobs in Kalamazoo, Mi

Receptionist
Canon Business Process Services, Inc. —Kalamazoo, MI
- $18.50 an hour
- Overtime
- Hospitality
- Computer literacy
- Office
- Health insurance
- Dental insurance
Quick Apply
8d
Administrative Assistant
Comstock Public Schools —Kalamazoo, MI
- Full-time
- Office
- Communication skills
- Entry level
ADMINISTRATIVE ASSISTANT
w.e. upjohn institute for employment research —Kalamazoo, MI
- $45,000 - $58,000 a year
- Email
- Hybrid work
- Research
- Office
- Administrative experience
- Disability insurance
- Health insurance
School Library Assistant
Kalamazoo Public Schools —Kalamazoo, MI
- $17.82 - $22.28 an hour
- Online Application
- Computer literacy
- High school diploma or GED
- Typing
Quick Apply
20h
Patient Safety Assistant-PRN-Bronson Methodist Hospital
Bronson Healthcare —Kalamazoo, MI
- Part-time
- Hospital
- High school diploma or GED
- Pediatrics
- Benefits from day one
- Opportunities for advancement
Administrative Assistant
Integrated Services of Kalamazoo —Kalamazoo, MI
- 8 hour shift
- Bilingual
- Word processing
- Computer literacy
- Wellness program
- Paid holidays
Part Time Administrative Assistant
UHY LLP —Kalamazoo, MI
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Health insurance
- Dental insurance
Receptionist/Administrative Assistant
Warner Norcross & Judd LLP —Kalamazoo, MI
- Full-time
- Microsoft Excel
- Microsoft Outlook
- High school diploma or GED
- Paid holidays
- Disability insurance
Staff Assistant -PT
Bronson Healthcare —Kalamazoo, MI
- Part-time
- Hospital
- Writing skills
- BLS Certification
Practice Group Assistant-Labor and Employment
Miller Johnson —Kalamazoo, MI
- From $23 an hour
- Full-time
- Hybrid work
- Microsoft Excel
- Microsoft Outlook
- 5 years
- Paid parental leave
- Disability insurance
16h
Certified/Registered Medical Assistant or LPN
Cereal City Pediatrics —Battle Creek, MI
- $20 - $25 an hour
- Full-time
- Vital signs
- Medical office experience
- BLS Certification
- Paid holidays
- Disability insurance
Quick Apply
8d
Assistant Teacher
AUGUSTA CHILD DEVELOPMENT CENTER —Augusta, MI
- $13.75 - $14.25 an hour
- Part-time
- Classroom
- Preschool
- Criminal background check
- Health insurance
- Dental insurance
Quick Apply
1d
Certified Nursing Assistant (CNA)
Ciena Healthcare - Laurels of Galesburg —Galesburg, MI
- $21.40 - $24.40 an hour
- Part-time
- Skilled nursing facility
- Vital signs
- High school diploma or GED
- Paid holidays
- Health insurance
Physician Assistant
Vascular Health Center —Battle Creek, MI
- From $120,000 a year
- Full-time
- Background check
- Surgery
- BLS Certification
- Health savings account
- Health insurance
Quick Apply
Occupational Therapy Assistant
Heritage Rehab —Battle Creek, MI
- PRN
- Background check
- CPR Certification
- Skilled nursing facility
Quick Apply
Certified Occupational Therapy Assistant - PT
Renewal Rehab —Kalamazoo, MI
- $25 - $32 an hour
- Part-time
- Skilled nursing facility
- Doctoral degree
- Bachelor of Science
- Continuing education credits
- Employee assistance program
Quick Apply
13d
Temporary FT Office Administrative Assistant
Volunteers of America Michigan —Battle Creek, MI
- $16 an hour
- Temporary
- Background check
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Certified Physician Assistant *Sign-on Bonus
UHS - Skywood Recovery —Augusta, MI
- Online Application
- Psychiatry
- Addiction Medicine
- Writing skills
- Health insurance
- Dental insurance
Quick Apply
Legal Administrative Coordinator
Forensic Fluids Laboratories —Kalamazoo, MI
- $20 - $40 an hour
- Full-time
- Microsoft Word
- Background check
- Microsoft Excel
- Free parking
- Health savings account
Quick Apply
Seasonal Garden Assistant
Greencrest Manor —Battle Creek, MI
- $15 - $18 an hour
- Seasonal
- Power tools
- In-person
- Hand tools
Quick Apply

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Receptionist

Canon Business Process Services, Inc. -
Kalamazoo, MI

Quick Apply

Job Details

Full-time
$18.50 an hour
8 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Employee discount
Life insurance

Qualifications

Computer operation
Computer literacy
Catering experience
Direct client contact
High school diploma or GED
Packaging
Data entry

Full Job Description

Responsibilities include but will not be limited to:

Shift: M-F 8:00 to 5:00pm

The candidate selected for hire must be open to any changes in their shift based on operational needs which may include over time.

Receptionist Responsibilities (Primary)

Handle all incoming calls, using Firm provided software, routes calls to appropriate party
Greet outside visitors in a professional manner
May sign for incoming and outgoing packages; route to appropriate party
May perform filing, typing and other administrative duties as requested by client
May receive and route faxes
May schedule conference room based on client requests and order catering as needed
Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, other equipment, PBX boxes as introduced at the site
Prepare monthly production and volume reports in order to measure productivity and prepare billing charges.

Hospitality Responsibilities (Primary)

Set-up conference room for scheduled meetings
Disassemble conference room and store furniture and equipment
Organize and distribute supplies to client employees as detailed in job requests
Monitor inventory of equipment and supplies
Receive catering orders from vendors
Food service setup of catering in conference rooms as per order details
Ensure timely delivery of all catering orders
Maintain neatness and cleanliness of all catering supplies and stocking locations/pantries
Clean and organize conference room by removing food and catering supplies
Clean tabletops, phones and dry erase boards
Shop for hospitality inventory as needed

Office Services (Cross-Trained for Support)

Estimate runtime on the small to medium photocopy/print jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy/print jobs
Document scanning and routing.
Log outgoing and incoming items as required and review for accuracy/completeness
Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back
May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings
Due to changing technology will be required to learn new features and functionalities of copying machines, faxes, scanners and shipping equipment as introduced at the site
Cover front desk reception; route incoming calls, take messages and greet visitors
Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames. Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations. Prepare outgoing items for shipping
Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable)
Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames
Handle items for distribution for client employees, affiliates, dealers, etc
Move boxes, supplies or furniture; replace light bulbs
Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers).

Records Management Responsibilities (Cross-trained for support):

Prepare/Maintain/ and retrieve active files from Records Center for client use as requested. Deliver files to clients within established time frames. Ensure returned files are properly logged and placed back in their proper location.
Prepare files to be sent for storage. When needed, arranges for files to be retrieved from storage.
Maintain cataloging process, procedures as well as rules and regulations
Evaluate current cataloging system for completeness, efficiency and usefulness by taking inventories and reviewing retrieval needs
Create files through data entry into file tracking software, apply labels to folders, inter-filing (by alphabetical order and sort by number

Requirements:

Excellent customer service, professional attitude and appearance is a must.
Ability to interface with all levels of clients and have the ability to diffuse any difficult customer situations
Ability to work overtime and meet deadlines
1-2 years’ experience working in a mailroom or professional office environment.

Equipment Knowledge:

Ability to perform routine functions of various office equipment & systems (fax scanner, metering, stamping, tracking systems, photocopying, color copying, etc)
Knowledge of metering, weighting, logging and other shipping procedures.
Basic Computer skills. Knowledge of Microsoft Office suite preferred

Physical Requirements:

Physical activity required including bending, reaching, lifting and prolonged periods of sitting or standing.
May lift and/or move up to 50 lbs.

Education:

High School Diploma or equivalent.

What We Offer:

Competitive pay & benefits!

Comprehensive training and development programs that prepare employees to advance from within

A company focused on creating a positive work and client environment

Employee discounts on entertainment, products, and services nationwide!

Come Join Our Team!

Job Type: Full-time

Pay: $18.50 per hour

Benefits:

401(k)
401(k) matching
Dental insurance
Employee assistance program
Health insurance
Life insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

staff assistant jobs in kalamazoo, mi

Receptionist

Administrative Assistant

ADMINISTRATIVE ASSISTANT

School Library Assistant

Patient Safety Assistant-PRN-Bronson Methodist Hospital

Administrative Assistant

Part Time Administrative Assistant

Receptionist/Administrative Assistant

Staff Assistant -PT

Practice Group Assistant-Labor and Employment

Certified/Registered Medical Assistant or LPN

Assistant Teacher

Certified Nursing Assistant (CNA)

Physician Assistant

Occupational Therapy Assistant

Certified Occupational Therapy Assistant - PT

Temporary FT Office Administrative Assistant

Certified Physician Assistant *Sign-on Bonus

Legal Administrative Coordinator

Seasonal Garden Assistant

I want to receive the latest job alert for staff assistant in kalamazoo, mi

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