Top 104 Scheduling coordinator Jobs in Kalamazoo Mi

Participant Specialist - (Part Time)
Michigan-AFL-CIO —Kalamazoo, MI
- $21 - $27 an hour
- Full-time
- Administrative experience
- Continuous improvement
- Business Administration
- Health insurance
- Dental insurance
3d
Receptionist/Scheduling Coordinator
Biddergy.com —Kalamazoo, MI
- $16 - $19 an hour
- Full-time
- Office
- Data entry
- In-person
- Health insurance
- Dental insurance
Quick Apply
3d
Patient Coordinator
Ivy Rehab Network —Kalamazoo, MI
- $18 - $19 an hour
- Part-time
- Microsoft Outlook
- Mid-level
- Administrative experience
- Paid holidays
- Paid time off
Quick Apply
Coordinator Integrated Care Clinic
Western Michigan University —Kalamazoo, MI
- Full-time
- Psychiatry
- Mid-level
- Office
- Disability insurance
- Health insurance
8d
Referral Coordinator - Neuroscience Center
Bronson Healthcare —Kalamazoo, MI
- Full-time
- Hospital
- High school diploma or GED
- Neurology
SERVICE DEPARTMENT SCHEDULING COORDINATOR
Kalamazoo Fabricating —Kalamazoo, MI
- Mid-level
- Experience equivalent to degree accepted
- Associate's degree
2d
Patient Care Coordinator/Medical Front Office
onePHG LLC —Portage, MI
- $18 - $21 an hour
- Full-time
- Computer literacy
- HIPAA
- High school diploma or GED
- Health insurance
- Dental insurance
Quick Apply
10d
Care Coordinator
FRESH PERSPECTIVE HOME CARE —Portage, MI
- $19 - $21 an hour
- Weekends as needed
- Background check
- Computer literacy
- Office
- Paid training
- Disability insurance
Quick Apply
Office Coordinator N/E (KAL)
Beacon Health System —Kalamazoo, MI
- Overtime
- Anatomy knowledge
- Word processing
- Writing skills
SERVICE DEPARTMENT SCHEDULING COORDINATOR
PRAB, Inc. —Kalamazoo, MI
- Mid-level
- Experience equivalent to degree accepted
- Associate's degree
Quick Apply
1d
Patient Service/Front Desk Coordinator
MyEyeDr. —Portage, MI
- Weekends as needed
- Computer literacy
- Administrative experience
- Computer skills
- Paid holidays
- Health insurance
1d
After-School Coordinator
Communities In Schools of Kalamazoo —Kalamazoo, MI
- $23.92 an hour
- Weekends as needed
- 18 years or older
- Spanish
- Teaching Certification
- Health savings account
- AD&D insurance
After-School Coordinator (Bilingual/Biliterate in Spanish and English)
Communities In Schools of Kalamazoo —Kalamazoo, MI
- $23.92 an hour
- Weekends as needed
- 18 years or older
- Spanish
- Teaching Certification
- Health savings account
- AD&D insurance
Quick Apply
3d
Infusion Pharmacy Technician
OptiMed Health Partners —Kalamazoo, MI
- $19 - $21 an hour
- Full-time
- Background check
- Mid-level
- High school diploma or GED
- Disability insurance
- Health insurance
Quick Apply
Full Time Associate Veterinarian - Kalamazoo, MI
IndeVets —Kalamazoo, MI
- Full-time
- Surgery
- 1 year
- Communication skills
- Continuing education credits
- Paid parental leave
Recruiting and HR Coordinator (small business)
Forensic Fluids Laboratories —Kalamazoo, MI
- $20 - $45 an hour
- Full-time
- Background check
- Microsoft Outlook
- 5 years
- Health savings account
- Disability insurance
Quick Apply
6h
Part Time Associate Veterinarian - Kalamazoo, MI
IndeVets —Kalamazoo, MI
- Part-time
- Surgery
- 1 year
- Communication skills
- Paid holidays
- 401(k)
Construction Field Foreman
Ritsema Associates —Kalamazoo, MI
- $25 - $35 an hour
- Year round work
- Construction site
- Pass drug screening
- Mid-level
- Paid training
- Paid holidays
Quick Apply
Project Coordinator
Michigan Office Environments —Kalamazoo, MI
- $18 - $25 an hour
- Full-time
- Mid-level
- Continuous improvement
- Commercial
- Health insurance
- Dental insurance
Quick Apply
Recruiting and HR Coordinator
Forensic Fluids Laboratories —Kalamazoo, MI
- Microsoft Outlook
- 5 years
- Mid-level
- Disability insurance
- Health insurance

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Participant Specialist - (Part Time)

Michigan-AFL-CIO
Kalamazoo, MI

Apply Now

Job Details

Full-time
$21 - $27 an hour
3 days ago

Benefits

Health insurance
Dental insurance
401(k)
Pension plan
Vision insurance
Life insurance

Qualifications

Data integrity assurance
Data validation techniques
Operations coordination
Data Retention (Data management)
Regulatory compliance
Associate's degree in Business Administration
Client file management
Performance Reporting
Grant compliance monitoring
Data summary reports
Administrative experience
Meeting scheduling
Public Administration
Continuous improvement
Data quality monitoring
Compliance reporting for grants
Human Services
Business Administration
Social service program compliance monitoring
Business
Associate's degree
Associate's degree in human services
2 years
Physical document handling
Workforce development
Entry level
File organization
Audit support
Documentation reviews
Office record organization

Full Job Description

Participant Specialist (Part-Time)
Department: Southwest Region MIWDI
Reports To: Program Technician
Effective Date: 7/20/2026
FLSA Status: part-time hourly (non-exempt)
Affiliation: – (up to 24 hours per week)
Work Location: Kalamazoo, MI Position SummaryThe Participant Specialist (part-time) provides operational, administrative, compliance, and participant support services to ensure the effective delivery of workforce development programs throughout the Southwest Michigan region. This position serves as a critical operational resource by supporting participant file management, documentation, compliance activities, state reporting systems, program implementation, and daily program operations. The Participant Specialist works collaboratively with program staff to maintain accurate records, support monitoring activities, ensure regulatory compliance, and assist with implementation of workforce development initiatives.Essential Duties and ResponsibilitiesProgram Operations

Coordinate and manage participant follow-up activities in accordance with grant requirements.
Assist staff with participant communication and case support activities.
Support day-to-day program operations to ensure efficient service delivery.
Complete assigned administrative and operational tasks to support regional workforce programs.
Provide operational support during periods of high workload or staffing transitions.

Documentation and File Management

Maintain organized participant files in accordance with organizational policies and funding source requirements.
Ensure participant documentation is complete, accurate, and audit ready.
Organize electronic and physical records to support program compliance.
Monitor documentation for completeness and communicate deficiencies to appropriate staff.

Data Management and Reporting

Enter and maintain participant information within the OSMIS (One-Stop Management Information System).
Verify data accuracy and completeness within state reporting systems.
Generate reports and assist with data validation activities.
Support performance tracking and program reporting requirements.

One-Flow Implementation

Assist with implementation of the One-Flow case management system.
Maintain participant records within One-Flow following implementation.
Support staff with system navigation, record management, and operational processes.
Participate in training and continuous improvement activities related to One-Flow.

Administrative Support

Prepare reports, correspondence, forms, and program documentation.
Maintain organized program files and tracking systems.
Coordinate document routing and record retention activities.
Assist with scheduling, meeting preparation, and operational logistics as assigned.

Team Collaboration

Work collaboratively with Career Coaches, Training Coordinator, Program Technical staff, and leadership.
Provide support across multiple workforce development initiatives as operational needs require.
Participate in staff meetings, training sessions, and continuous improvement activities.

Minimum Qualifications

Associate degree in business administration, Human Services, Workforce Development, Public Administration in closely related field.
Equivalent combinations of education and relevant experience may be considered.

Experience

Two (2) years of administrative, program support, workforce development, or compliance experience preferred.
Experience maintaining confidential participant records with data management systems preferred.
Experience supporting grant-funded programs is highly desirable.

Compensation & Benefits
The hourly pay rate is a fixed, non-negotiable rate of $21.50 to $27.00 and commensurate with professional-level responsibility within a Michigan-based nonprofit organization under 100 employees.
Benefits include comprehensive health insurance, vision insurance, dental insurance, life insurance, 401(k), and a pension plan.

Apply Now

Refine Your Search

scheduling coordinator jobs in kalamazoo mi

Participant Specialist - (Part Time)

Receptionist/Scheduling Coordinator

Patient Coordinator

Coordinator Integrated Care Clinic

Referral Coordinator - Neuroscience Center

SERVICE DEPARTMENT SCHEDULING COORDINATOR

Patient Care Coordinator/Medical Front Office

Care Coordinator

Office Coordinator N/E (KAL)

SERVICE DEPARTMENT SCHEDULING COORDINATOR

Patient Service/Front Desk Coordinator

After-School Coordinator

After-School Coordinator (Bilingual/Biliterate in Spanish and English)

Infusion Pharmacy Technician

Full Time Associate Veterinarian - Kalamazoo, MI

Recruiting and HR Coordinator (small business)

Part Time Associate Veterinarian - Kalamazoo, MI

Construction Field Foreman

Project Coordinator

Recruiting and HR Coordinator

I want to receive the latest job alert for scheduling coordinator in kalamazoo mi

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