Top 640 Administrative services coordinator Jobs in Kent, Wa

Specialty Services Coordinator
Valley Medical Center —Renton, WA
- $24.92 - $41.65 an hour
- Full-time
- Hospital
- Medical office experience
- Mid-level
1d
Administrative Secretary - Elementary
Sumner-Bonney Lake School District —Bonney Lake, WA
- $32.12 - $36.14 an hour
- Part-time
- Public school
- Elementary school
- Entry level
5d
Front Office Coordinator
Kent Station Family Dentistry —Kent, WA
- $22 - $26 an hour
- Full-time
- Bilingual
- Dental office
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
3d
Administrative Coordinator I
Fred Hutchinson Cancer Center —Seattle, WA
- $31.26 - $44.51 an hour
- Full-time
- 5 years
- Mid-level
- Administrative experience
- Paid parental leave
- Paid holidays
Administrative Coordinator Reception/Lunar Permanence
Blue Origin —Seattle, WA
- $33.85 - $47.39 an hour
- Full-time
- Background check
- Office
- Travel
- Paid parental leave
- Paid holidays
Customer Service Coordinator
Fikes Products —Federal Way, WA
- $24.04 - $30.29 an hour
- Full-time
- Pass drug screening
- Administrative experience
- Criminal background check
- Health insurance
- Dental insurance
Quick Apply
Administrative Coordinator II
Fred Hutchinson Cancer Center —Seattle, WA
- $33.42 - $50.12 an hour
- Full-time
- Hybrid work
- 6 years
- Mid-level
- Administrative experience
- Paid parental leave
- Paid holidays
19h
Administrative Records and E-Billing Coordinator
Expeditors —Bellevue, WA
- $68,000 - $72,000 a year
- Full-time
- Customer service
- Mid-level
- Office
- Employee stock purchase plan
- Paid holidays
Quick Apply
SERVICE COORDINATOR
GOSIGER MACHINE TOOL LLC —Kent, WA
- $36 - $50 an hour
- Microsoft Excel
- English
- Mid-level
- Paid holidays
- Disability insurance
Quick Apply
1d
Program Coordinator, Center for Cultural & Inclusive Excellence
Highline Community College —Des Moines, WA
- $4,113 - $5,229 a month
- Overtime
- Bilingual
- Computer literacy
- Mid-level
Sr Admin Services Coordinator
CBRE —Seattle, WA
- $65,000 - $80,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Basic math
- Health insurance
- Dental insurance
Treatment Coordinator Administrative Assistant
Eating Recovery Center —Seattle, WA
- $22.50 - $30.00 an hour
- Full-time
- High school diploma or GED
- Bachelor's degree
- Business
- Health insurance
- Dental insurance
Quick Apply
2d
Administrative Coordinator II - Clinical Research Division
Fred Hutchinson Cancer Center —Seattle, WA
- $33.42 - $50.12 an hour
- Full-time
- Hybrid work
- 6 years
- Microsoft Outlook
- Mid-level
- Paid parental leave
- Paid holidays
Registration Coordinator
Seattle Children's Hospital —Seattle, WA
- $23.15 - $34.73 an hour
- Bilingual
- Customer service
- Urgent Care
- Health insurance
- Dental insurance
Program Coordinator III - Research Institute Administration
Seattle Children's Hospital —Seattle, WA
- $32.07 - $48.11 an hour
- Bachelor's degree
- Pediatrics
- Organizational skills
- Health insurance
- Dental insurance
HR Coordinator Per Diem
VMFH Division Support Services —Federal Way, WA
- $26.06 - $40.40 an hour
- PRN
- Mid-level
- High school diploma or GED
- 1 year
Program Coordinator II- Neurosciences
Seattle Children's Hospital —Seattle, WA
- $29.16 - $43.73 an hour
- Mid-level
- Bachelor's degree
- Data entry
- Health insurance
- Dental insurance
12d
Program Coordinator II
Seattle Children's Hospital —Seattle, WA
- $29.16 - $43.73 an hour
- Inventory management
- Mid-level
- Bachelor's degree
- Health insurance
- Dental insurance
Behavioral Health Data Coordinator
International Community Health Services —Seattle, WA
- $31.16 - $45.62 an hour
- Full-time
- Mid-level
- Administrative experience
- 1 year
- Paid holidays
- Dental insurance
Quick Apply
Logistic Coordinator
Sodexo —SeaTac, WA
- $24 - $28 an hour
- Online Application
- Entry level
- Under 1 year
- Paid holidays
- Health insurance
8d

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Specialty Services Coordinator

Valley Medical Center -
Renton, WA

Apply Now

Job Details

Full-time
$24.92 - $41.65 an hour
1 day ago

Qualifications

Record keeping
Computer operation
Patient scheduling systems
Electronic health records (EHR) management
Phone communication
Medical office experience
In-person customer service
Windows
High school diploma or GED
Medical records
Desktop applications
Hospital scheduling management
Telephone systems
Multi-line phone systems
Typing
Productivity software
Handling patient inquiries
Grammar Experience
Medical terminology
Office phone management

Full Job Description

Job Title:
Specialty Services Coordinator
Req:
2026-0767
Location:
VMC Main Campus
Department:
Gastroenterology
Shift:
Days
Type:
Full Time
FTE:
1
Hours:
City State:
Renton, WA
Salary Range:
Min $24.92 - Max 41.65/hrly. DOE

Job Description:

JOB DESCRIPTION

The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands, and work environment conditions. Position descriptions are reviewed and revised to meet the changing needs of the organization.

TITLE: Specialty Services Coordinator

JOB OVERVIEW: The Specialty Services Coordinator position is responsible for scheduling and coordinating services for patients in multiple hospital-based specialty services and providers, as well as, clinic services, pre-registration, insurance verification, estimate creation, collection of payments over the phone, using inbound and outbound call handling, as well as a backup for in-person check in and MyChart requests.

DEPARTMENT: Patient Access, Clinic Network

WORK HOURS: As assigned

REPORTS TO: Manager, Patient Access or Clinic Network

PREREQUISITES:

High School Graduate or equivalent (G.E.D.) required.

Minimum 1-year front office experience in a physician office or hospital access department; scheduling, registering, using multi-line phone systems, Electronic Medical Record systems, and working with several software programs at the same time.

Computer experience in a windows-based environment.

Excellent communication skills including verbal, written, and listening.

Excellent customer service skills.

Knowledge of medical terminology and abbreviations. Ability to spell and understand commonly used terms, preferred.

QUALIFICATIONS:

Ability to function effectively and interact positively with patients, peers and providers always.

Ability to access, analyze, apply and adhere to departmental protocols, policies and guidelines.

Ability to provide verbal and written instructions.

Demonstrates understanding and adherence to compliance standards.

Demonstrates excellent customer service skills throughout every interaction with patients, customers, and staff:
- Ability to communicate effectively in verbal and written form.
- Ability to actively listen to callers, analyze their needs and determine the appropriate action based on the customer's needs.
- Ability to maintain a calm and professional demeanor during every interaction.
- Ability to interact tactfully and show empathy.
- Ability to communicate and work effectively with the physical and emotional development of all age groups.

Ability to analyze and solve complex problems that may require research and creative solutions with patient on the telephone line.

Ability to document per procedural template requirements, gather pertinent information and enter data into computer while talking with callers.

Ability to utilize third party payer/insurance portals to identify insurance coverage and eligibility; detailed knowledge of insurance providers, their portals and their expectations for authorization approval for referral services/appointments.

Ability to function effectively in an environment where it is necessary to perform several tasks simultaneously, and where interruptions are frequent

Ability to organize and prioritize work.

Ability to multitask while successfully utilizing varying computer tools and software packages, including:
- Utilize multiple monitors in facilitation of workflow management.
- Scanning and electronic faxing capabilities
- Electronic Medical Records
- Telephone software systems
- Microsoft Office Programs

Ability to successfully navigate and utilize the Microsoft office suite programs.

Ability to work in a fast-paced environment while handling a high volume of inbound calls.

Ability to meet or exceed department performance standards for Registration Quality, Productivity and Collections.

Ability to speak, spell and utilize appropriate grammar and sentence structure.

UNIQUE PHYSICAL/MENTAL DEMANDS, ENVIRONMENT AND WORKING CONDITIONS:

Must be able to stand or sit for extended periods. Must be able to withstand the repetitive motion of keyboarding for extended periods of time. Must be able to lift supplies and/or other documents up to 10 lbs. Must be able to push patients in wheelchairs from the admitting department to the patient care area.

PERFORMANCE RESPONSIBILITIES:

Generic Job Functions: Administrative Partner

Essential Responsibilities and Competencies:

The responsibilities outlined in the Patient Access Associate job description.

Responsible for scheduling and coordination of multiple providers schedules, including but not limited to Radiologist, nursing, anesthesia, etc., registration, insurance verification, estimate creation, collection of point of service payments for services supported by their department, this includes:
- Complex scheduling coordination services for multiple hospital and clinic services supported by department.
  - Confirms referrals received for services are complete and accurate.
  - Uses EPIC to gather necessary scheduling information such as patient acuity using snap board to view scheduling regimens, referral and patient WQ's or ancillary orders to ensure timely throughput.
  - Proficient in complex scheduling; requiring coordination of multiple resources external to EPIC, i.e. ensuring pre-requisites are completed (such as labs, films and medical history), appropriate clinical resources are available.
  - Coordinates requests for additional information from referring offices as required for complete and accurate scheduling and reimbursement.
  - Utilizes protocols to identify when escalation is needed based on the symptoms that patients report when calling.

Outbound dialing for referral work queues:
- Utilizes referral work queue to identify patients that have an active/authorized referral in the system and reaches out to complete scheduling process.
- Schedules per department protocols
- Updates the referral in alignment with the defined workflow.

Confirms services provided at Valley will be covered by patient's insurance and if we are out of network, informs patient benefit limitations.

Generates patient estimates and follows Point of Service Collection (POS) Guidelines to determine patient liability on or before time of service. Accepts payment on accounts with Patient Financial Responsibility (PFR) as well as any outstanding balances, documents information in HIS and provides a receipt for the amount paid.

Prior to services, confirms the account meets financial clearance criteria, if unable to financially clear the account, refers to FA or management for assistance.

Completes the MyChart Scheduling process for appointment requests and direct scheduled appointments.

Utilizes patient and referral WQ's to ensure accounts are actively worked and documentation is complete.

Schedules per department protocols

Responsible for organizing and prioritizing work as outlined in department standard workflows.

Receives, distributes, and responds to email, volte, Inbasket messages, and in-persons requests.

Meet defined targets for productivity, POS collections and financial clearance.

Receives, distributes, and responds to mail for work area, including checking referral WQ's, Aspect, Epic Inbasket and faxes according to department standards.

Monitor office supplies and equipment, keeping person responsible for ordering updated.

Other duties as assigned.

Created: 1/25

Grade: OPEIUE

FLSA: NE

CC: Multiple

Job Qualifications:

PREREQUISITES:

High School Graduate or equivalent (G.E.D.) required.

Minimum 1-year front office experience in a physician office or hospital access department; scheduling, registering, using multi-line phone systems, Electronic Medical Record systems, and working with several software programs at the same time.

Computer experience in a windows-based environment.

Excellent communication skills including verbal, written, and listening.

Excellent customer service skills.

Knowledge of medical terminology and abbreviations. Ability to spell and understand commonly used terms, preferred.

QUALIFICATIONS:

Ability to function effectively and interact positively with patients, peers and providers always.

Ability to access, analyze, apply and adhere to departmental protocols, policies and guidelines.

Ability to provide verbal and written instructions.

Demonstrates understanding and adherence to compliance standards.

Demonstrates excellent customer service skills throughout every interaction with patients, customers, and staff:
- Ability to communicate effectively in verbal and written form.
- Ability to actively listen to callers, analyze their needs and determine the appropriate action based on the customer's needs.
- Ability to maintain a calm and professional demeanor during every interaction.
- Ability to interact tactfully and show empathy.
- Ability to communicate and work effectively with the physical and emotional development of all age groups.

Ability to analyze and solve complex problems that may require research and creative solutions with patient on the telephone line.

Ability to document per procedural template requirements, gather pertinent information and enter data into computer while talking with callers.

Ability to utilize third party payer/insurance portals to identify insurance coverage and eligibility; detailed knowledge of insurance providers, their portals and their expectations for authorization approval for referral services/appointments.

Ability to function effectively in an environment where it is necessary to perform several tasks simultaneously, and where interruptions are frequent

Ability to organize and prioritize work.

Ability to multitask while successfully utilizing varying computer tools and software packages, including:
- Utilize multiple monitors in facilitation of workflow management.
- Scanning and electronic faxing capabilities
- Electronic Medical Records
- Telephone software systems
- Microsoft Office Programs

Ability to successfully navigate and utilize the Microsoft office suite programs.

Ability to work in a fast-paced environment while handling a high volume of inbound calls.

Ability to meet or exceed department performance standards for Registration Quality, Productivity and Collections.

Ability to speak, spell and utilize appropriate grammar and sentence structure.

Apply Now

Refine Your Search

administrative services coordinator jobs in kent, wa

Specialty Services Coordinator

Administrative Secretary - Elementary

Front Office Coordinator

Administrative Coordinator I

Administrative Coordinator Reception/Lunar Permanence

Customer Service Coordinator

Administrative Coordinator II

Administrative Records and E-Billing Coordinator

SERVICE COORDINATOR

Program Coordinator, Center for Cultural & Inclusive Excellence

Sr Admin Services Coordinator

Treatment Coordinator Administrative Assistant

Administrative Coordinator II - Clinical Research Division

Registration Coordinator

Program Coordinator III - Research Institute Administration

HR Coordinator Per Diem

Program Coordinator II- Neurosciences

Program Coordinator II

Behavioral Health Data Coordinator

Logistic Coordinator

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