Top 13 Event assistant Jobs in King Of Prussia Pa

Events & Administrative Coordinator - Nonprofit
RSVP Volunteers —King of Prussia, PA
- $20 - $23 an hour
- Part-time
- Background check
- Hospitality
- Microsoft Excel
- Travel reimbursement
- Paid time off
Quick Apply
6d
Administrative Assistant II, Special Events
Villanova University —Villanova, PA
- $20.30 - $26.48 an hour
- Weekends as needed
- Customer service
- Mid-level
- 3 years
- Tuition reimbursement
- Paid time off
12d
Special Events Assistant
Toussaint Productions —Philadelphia, PA
- $24 - $25 an hour
- Part-time
- Remote
- Travel
- Communication skills
- Entry level
- Travel reimbursement
- Flexible schedule
Quick Apply
Event Assistant
Fox Chase Farm- School District of Philadelphia —Philadelphia, PA
- $88.44 a day
- Part-time
- CPR Certification
- First Aid Certification
- Children
Quick Apply
12d
Event Setup and Breakdown Helpers 8/20 and 8/22 King of Prussia
LS Floral and Decor —King of Prussia, PA
- $21 - $25 an hour
- Contract
- Bilingual
- In-person
- Entry level
Quick Apply
8h
Assistant Event Coordinator
JEFFREY MILLER HOSPITALITY —Paoli, PA
- $16 an hour
- Part-time
- Background check
- Ability to walk for extended periods
- Driver's License
Quick Apply
9d
Special Events and Project Coordinator
University of Pennsylvania —Philadelphia, PA
- $55,962 - $61,000 a year
- Weekends as needed
- Background check
- Bachelor of Science
- Research
- Health insurance
- Dental insurance
11d
Assistant (Track Events), Track & Field Girls
Marple Newtown School District —Newtown Square, PA
- Part-time
- Entry level
Conference Services Assistant
Science History Institute —Philadelphia, PA
- $16 an hour
- Weekends as needed
- High school diploma or GED
- Cleaning
- Communication skills
Quick Apply
Assistant Banquet Manager
Four Seasons —Philadelphia, PA
- Weekends as needed
- Computer literacy
- Mid-level
- Ability to lift 50 pounds
- Paid parental leave
- Paid holidays
6d
Assistant Bakery Manager (Events Supervisor)
Insomnia Cookies —Philadelphia, PA
- $21 - $23 an hour
- Weekends as needed
- Customer service
- Mid-level
- Recruiting
- Health insurance
- Dental insurance
Quick Apply
Part Time Catering Assistant
Chick-fil-A —Audubon, NJ
- Up to $18.50 an hour
- Part-time
- 18 years or older
- Clean driving record
- 3 years
- Employee discount
- Flexible schedule
Quick Apply

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Administrative Assistant II, Special Events
Villanova University —Villanova, PA
Use discretion and independent judgment in dealing with sensitive matters. The individual selected must have three (3) or more years of experience in an…
$20.30 - $26.48 an hour
12d
Licensed Massage Therapist
DeShaw Wellness & Aesthetics Center —Wayne, PA
Ability to educate patients on wellness and preventative care. Ensure all rooms, linens, and equipment meet infection control standards.
$20 - $24 an hour
Quick Apply
6d

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Event Assistant
Paramount Philly Agency —Columbus, OH
Previous experience in customer service, retail, hospitality, promotions, or events is a plus but not required. Maintain clean and organized event spaces.
$4,077.25 - $4,910.24 a month
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Event Assistant
Elle Brands —Columbus, OH
Not every weekend – schedule will vary based on events \* Entry-level role with hourly pay \*\*Perfect For:\*\* \* Students, creatives, or anyone looking for…
$15 - $18 an hour
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13d

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Events & Administrative Coordinator - Nonprofit

RSVP Volunteers
King of Prussia, PA

Quick Apply

Job Details

Part-time | Full-time
$20 - $23 an hour
6 days ago

Benefits

Travel reimbursement
Paid time off
Flexible schedule

Qualifications

Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Event coordinator experience
Customer service
Microsoft Office
Administrative experience
Schedule management
Driver's License
Microsoft Teams
Telephone systems
Event on-site coordination
Load & unload
Time management

Full Job Description

About RSVP Volunteers

RSVP Volunteers is a nonprofit organization serving Montgomery, Chester, and Philadelphia counties. Our mission is to mobilize volunteers to meet critical community needs in education, wellness, digital literacy, and nonprofit capacity building.

Events & Administrative Coordinator

Schedule: 30–40 hours per week
Location: King of Prussia, PA- in person
Reports to: Executive Director
Classification: Hourly/Non-Exempt

Position Summary

RSVP Volunteers is seeking a highly organized and dependable Events & Administrative Coordinator to support our day-to-day administrative operations and coordinate fundraising, volunteer recognition, and other special events.

This hands-on position works closely with staff, volunteers, vendors, donors, and community partners. The ideal candidate is detail-oriented, comfortable using technology, and able to manage multiple projects and deadlines.

Key Responsibilities:

Event Coordination

Coordinate logistics for two annual volunteer recognition luncheons, the annual golf outing, Bingo fundraiser, and other special events.
Maintain event timelines, checklists, registration lists, seating plans, and materials.
Coordinate venues, volunteers, catering, vendors, rentals, signage, audiovisual needs, awards, gifts, and supplies.
Collect and organize content for event program books, including sponsor advertisements, biographies, awards, and recognition information.
Work with Development and Communications staff on sponsorship recognition, invitations, promotion, and printed materials.
Transport event materials and oversee event setup, registration, execution, and breakdown.

Administrative and Operational Support

Assist with office operations, mail, supplies, purchasing, meeting logistics, files, and administrative projects.
Coordinate routine technology requests with RSVP’s Managed IT provider.
Request and review email accounts, user access, system permissions, technology setup, and account closures.
Submit and track IT support tickets and coordinate VOIP telephone system updates.
Maintain equipment and asset records.
Track vendor contracts, service agreements, insurance policies, and renewal dates.
Serve as the administrative liaison with vendors and the organization’s insurance broker.
Request and distribute certificates of insurance.
Prepare employee onboarding paperwork, timesheet templates, background checks, and required personnel documentation.
Coordinate and track required staff training and compliance activities, including insurance-mandated training and cybersecurity awareness training through KnowBe4; communicate requirements and deadlines to employees and follow up to ensure timely completion.
Assist with routine purchasing, vendor invoices, and equipment coordination.

Qualifications

Two or more years of experience in event coordination, office administration, nonprofit support, hospitality, customer service, or a related field.
Strong organizational, time-management, and communication skills.
Ability to manage multiple priorities and meet deadlines.
Proficiency with Microsoft Outlook, Word, Excel, Teams, and related Microsoft 365 applications.
Comfortable learning VOIP, SharePoint, and other organizational systems.
Ability to work independently while collaborating effectively with staff and vendors.
Ability to maintain confidential information.
Availability for occasional early-morning, evening, and weekend events.

Physical and Transportation Requirements

Ability to lift, carry, load, and unload items weighing up to 30 pounds.
Ability to stand, walk, bend, reach, push, and pull during event setup and breakdown.
Valid driver’s license, current automobile insurance, and access to a reliable vehicle capable of transporting event supplies and equipment.
Ability to travel to local event venues and vendor locations.

Mileage for authorized business travel will be reimbursed in accordance with RSVP’s policy.

Clearances Required

PA Child Abuse Clearance
PA State Police Check
FBI Background Check

Benefits

PTO
Flexible schedule
Professional development opportunities
Collaborative, mission-driven environment

Equal Opportunity

RSVP is an equal opportunity employer and is committed to building an inclusive and diverse workforce. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

How to Apply

Submit resume and cover letter to [email protected]

Pay: $20.00 - $23.00 per hour

Benefits:

Paid time off

Application Question(s):

This position involves coordinating events while also managing administrative responsibilities, technology requests, vendor follow-up, and multiple deadlines. Can you give an example of a time you had to manage several competing priorities at once? How did you stay organized and make sure nothing fell through the cracks?

Experience:

Event Coordination: 2 years (Required)

Work Location: In person

Quick Apply

Refine Your Search

event assistant jobs in king of prussia pa

Events & Administrative Coordinator - Nonprofit

Administrative Assistant II, Special Events

Special Events Assistant

Event Assistant

Event Setup and Breakdown Helpers 8/20 and 8/22 King of Prussia

Assistant Event Coordinator

Special Events and Project Coordinator

Assistant (Track Events), Track & Field Girls

Conference Services Assistant

Assistant Banquet Manager

Assistant Bakery Manager (Events Supervisor)

Part Time Catering Assistant

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