Summary/Objective
The Payroll and Benefits Specialist administers the activities relating to the company payroll, benefits, and employee leaves. Responsible for timely and accurate payroll data to include the complete processing of the timekeeping and payroll systems for all employees. Responsible for Health Benefits enrollment, orientation and paperwork which includes auditing/approving monthly invoices for all vendors. Data entry and system updates in both Employee Navigator and Paycom, as well as executing outbound vendor interfaces.
Essential Job Functions:
- Enter and review of the weekly, bi-weekly or monthly payroll time data, employee maintenance, tax information, direct deposit, new hire and terminated employee processing.
- Review and import hours from time and attendance system, entering tax and direct deposit information, administering regulatory requirements, e.g., garnishments, tax levies, and support orders, and other adjustments to pay as necessary.
- Implement and maintain payroll best practices to improve efficiency and consult with human resources team to improve payroll and HRIS processes.
- Audit payroll data entry, employee status changes to ensure accuracy prior to payroll execution.
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Manage Benefits, to include orientation, timely enrollment/termination, and auditing/approving monthly invoices.
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Coordinate with Human Resource Department personnel on the timely and accurate updating of employee Masterfile changes.
- Coordinate with Department Supervisors/Managers to ensure timely and accurate reporting of hours to be paid via Paycom System.
- Manage interfaces between Employee Navigator, Paycom, and current insurance carrier(s).
- Audit insurance carrier’s invoice for accuracy prior to monthly payments.
- Ensure timely and accurate administration of employee garnishments, ensuring proper withholding and remittance to appropriate agencies.
- Prepare and issue manual checks as required.
- Prepare required monthly, quarterly, and annual reports as needed.
- Execute and audit Paycom outbound interfaces to be sent to third party vendors.
- Write and run reports as required using Paycom Reporting.
- Strong understanding of Federal and State laws as they relate to both income tax withholding and labor regulations.
- Administer all employee benefit programs including enrollments and terminations.
- Coordinates and conducts the new employee onboarding process and present benefits presentations to ensure employees gain an understanding of benefit plans and enrollment provisions.
- Fulfills all governmental regulatory mandates and ensures filings are performed as required.
- Plans and administers annual open enrollment period. This includes preparation (or revision) and distribution of materials, conducting meetings to communicate changes to employees, arranging for on-site representation by providers, and processing changes within deadlines.
- Plans, conducts and reports results of audits to ensure all enrollments are accurate and that dependent information is correct for each employee and works closely with accounting for quarterly and year end audits (payroll, benefits, 401k, etc.).
- Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees.
- Resolves discrepancies between carriers and payroll.
- Coordinate with third party administrator to manage disability claims according to the plan.
- Administers COBRA enrollments/changes and responds to and manages unemployment claims.
Other duties as assigned.
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Education:
- Preferred: Bachelor’s degree in accounting with two years related experience in general fiscal administration with experience in non-profit accounting.
- Required: Associate degree in accounting or business-related field, or equivalent experience in payroll and benefits department preferred
Experience:
- 2 - 5 years of related payroll experience utilizing Paycom or other similar payroll applications
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Excellent communication skills, both written and verbal
- Excellent time management, organizational, and follow-through skills.
- Has shown ability to respond quickly and accurately to requests for data, ability to provide excellent customer service a must.
- Ability to respect, protect and maintain highly confidential information.
- Ability to work independently, or with little supervision.
Competencies
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Demonstrated proficiency in organizing and prioritizing workloads as well as the ability to meet deadlines.
- Ability to use office equipment including computer terminal, calculator, copier and facsimile machine.
- Ability to exercise independent judgment and discretion.
- Knowledge of computerized accounting systems and the full accounting cycle.
Working Conditions: Working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Ability to stoop, kneel, bend at the waist, and reach daily. Lift and move up to 20 pounds occasionally. CAFI is committed to providing reasonable accommodations for qualified employees and applicants with disabilities to perform the essential functions and to ensure equal access to all employment opportunities and benefits of employment as required by the American with Disabilities Act.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or listen. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Reasonable accommodation may be made for individuals with disabilities to perform the essential functions of this position.
Supervisory Responsibility
No supervisory duties are required.
Position Type/Expected Hours of Work
This is a full-time position, and days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m., unless otherwise approved by the Executive Director.
Travel
Occasional local travel may be required for training purposes.
Work Authorization/Security Clearance
Not Applicable
AAP/EEO Statement
CAFI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, CAFI complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
CAFI expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CAFI’s employees to perform their job duties may result in discipline up to and including discharge.
Other Duties
Please note this job description is designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
