Top 5 Executive assistant Jobs in Lahaina, Hi

Executive Assistant
Maui Food Bank —Wailuku, HI
- $50,000 - $75,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Health insurance
- Dental insurance
Quick Apply
2d
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Alpha, Inc. —Kahului, HI
- $25 - $30 an hour
- Weekends as needed
- Background check
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Executive Administrative Assistant
Lana\'i Community Health Center —Lanai City, HI
- From $25 an hour
- Weekends as needed
- Computer literacy
- Basic math
- HIPAA
- Paid holidays
- Loan repayment program
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Executive Assistant

Maui Food Bank
Wailuku, HI

Quick Apply

Job Details

Full-time
$50,000 - $75,000 a year
2 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

Teamwork
Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
Filing
Executive administrative support
Organizational skills
Community relationship building
Non-profit experience
Office phone management

Full Job Description

Job Title: Executive Assistant

Department: Executive/Administration

Type: Full-time - Salary

Reports to: Chief Executive Officer (CEO)

Position Summary:

Provide high-level administrative, operational, and strategic support to the CEO and executive leadership. Serve as a central coordination point across leadership, the Board of Directors, internal teams, and external stakeholders to ensure alignment, efficiency, and effective communication.

The ideal candidate is highly organized, detail-oriented, service-driven, and comfortable working in a fast-paced nonprofit environment. This position requires full-time, onsite presence to support daily mail processing, admin communications, and front office operations.

Key Responsibilities

Executive Support

Manage executive calendar, priorities, and meeting logistics.
Prepare agendas, briefing materials, and track follow-ups.
Handle sensitive and confidential information with discretion.

Front Office Operations

Serve as first point of contact by answering and routing incoming phone calls professionally and warmly.
Greet visitors and vendors as needed.
Manage office supply inventory and coordinate purchasing.
Support general office coordination to ensure smooth daily operations across departments.

Board & Governance

Liaison between CEO and Board of Directors.
Coordinate board meetings, materials, and communications.
Support preparation of reports, presentations, and documentation.
Maintain electronic filing and documentation of Board records.

External Relations

Liaison to legislative offices and community partners.
Coordinate meetings, communications, and follow-ups with stakeholders

Operations & Cross-Functional Support

Support multiple departments with administrative and project needs.
Assist with special projects and organizational initiatives.
Manage office supply ordering and administrative systems.

Travel & Logistics

Coordinate executive travel, including flights, accommodation, and itineraries.
Ensure seamless logistics and real-time problem-solving as needed (flight changes, etc.).

Employee Engagement

Plan and coordinate staff meetings like “Ohana Days” and morale initiatives.
Support internal culture and team engagement efforts.
Main source of company communications to all staff.

Accounting & Administrative Support

Open, sort, log, and scan all incoming mail daily, ensuring timely routing to appropriate departments.
Support donation processing workflow in coordination with other Departments.
Print, fold, seal, and mail letters as needed.
Maintain organized electronic and physical filing systems.
Assist with administrative projects as assigned.
Coordinate new employee onboarding process, including:
Preparing onboarding paperwork
Scheduling orientations
Coordinating with supervisors
Serve as internal administrative support for HR-related documentation.

IT Point of Contact

Act as a primary liaison between staff and external IT service providers.
Track and coordinate staff IT requests.
Assist with onboarding/offboarding technology setup coordination.

Qualifications

Required

3–5 years of office management, administrative, or nonprofit support experience.
Strong organizational skills with high attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to manage multiple priorities with minimal supervision.
Professional communication skills (phone, email, in-person).
Ability to handle confidential information with discretion.
Must be able to work onsite full-time in Wailuku.

Preferred

Experience with databases.
Experience supporting accounting processes.
Experience coordinating small-to-medium events.
HR onboarding or administrative HR support experience.
Familiarity with nonprofit operations.

Key Competencies

Reliability and consistency
Customer service mindset
Initiative and problem-solving
Cross-department collaboration
Cultural awareness and community engagement
Commitment to Maui Food Bank’s mission

Physical Requirements

Ability to lift up to 25 pounds (mail trays, event supplies).
Ability to sit, stand, and move throughout the office as needed.
Frequent use of computer and phone systems.

BASE SALARY RANGE: $50,000 – 75,000+ aligned with experience. Benefits provided. Interested candidates should send a resume and cover letter to Brandi Saragosa at [email protected] by Friday August 10, 2026. Questions may be directed to the same address. Candidate interviews will be held from August 11 to August 17.

Pay: $50,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: In person

Quick Apply

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executive assistant jobs in lahaina, hi

Executive Assistant

Special Project - Estate Assistant

Executive Administrative Assistant

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