Top 96 Executive administrative assistant Jobs in Lake Forest, Ca

Executive Assistant
Aveva —Lake Forest, CA
- $77,600 - $129,400 a year
- Full-time
- Hybrid work
- Background check
- Writing skills
- Pass drug screening
- Health insurance
- Dental insurance
Administrative Assistant III - Human Resources
In-N-Out —Irvine, CA
- $33.30 - $40.00 an hour
- Full-time
- Microsoft Outlook
- 5 years
- Mid-level
- Profit sharing
- Relocation assistance
Sr. Administrative Assistant - On-site (OC)
City of Hope —Irvine, CA
- $27.88 - $43.22 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
12d
Executive Assistant, Finance
Virgin Galactic —Tustin, CA
- $81,650 - $124,600 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Mid-level
Executive Assistant
EL Pollo Loco —Costa Mesa, CA
- $87,000 - $97,000 a year
- Weekends as needed
- Hybrid work
- 5 years
- Mid-level
- Office
- Health savings account
- Paid holidays
Quick Apply
Executive Assistant
Prospance Inc —Irvine, CA
- $50 - $60 an hour
- Contract
- Bilingual
- Microsoft Outlook
- Computer literacy
Quick Apply
4d
Office Manager/Executive Assistant
Scouting America Orange County Council —Santa Ana, CA
- $82,000 - $90,000 a year
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
Quick Apply
10d
Executive Assistant I, Rail Operations
OCTA —Orange, CA
- $31.39 - $43.18 an hour
- Full-time
- Data analysis skills
- Research
- Office
Executive Assistant to the Dean, Claire Trevor School of the Arts
University of California, Irvine —Irvine, CA
- $34.13 - $55.16 an hour
- Weekends as needed
- Background check
- Office
- University
- Health insurance
- Retirement plan
Executive Administrative Assistant
Surf & Sand Resort —Laguna Beach, CA
- $30 an hour
- Full-time
- Mid-level
- Resort
Quick Apply
Executive Secretary - Human Resources (UCE)
City of Santa Ana —Santa Ana, CA
- $73,992 - $94,536 a year
- Weekends as needed
- Microsoft Outlook
- Writing skills
- Basic math
5d
Executive Assistant
OC Home Buyers —Orange County, CA
- Up to $80,000 a year
- Full-time
- Google Workspace
- Research
- Mid-level
Quick Apply
6d
Executive Assistant
Lyon Living —Newport Beach, CA
- $90,000 - $100,000 a year
- Overtime
- Background check
- 6 years
- Microsoft Outlook
- Health savings account
- Health insurance
Executive Assistant
PARENTIS CORP —Laguna Hills, CA
- $70,000 - $85,000 a year
- Full-time
- Organizational skills
- Senior level
- Communication skills
Quick Apply
12d
EXECUTIVE ADMINSTRATIVE ASSISTANT
VPM Management, Inc —Irvine, CA
- $45 - $50 an hour
- Full-time
- Microsoft Outlook
- Ability to walk for extended periods
- Mid-level
Quick Apply
Executive Assistant to the College President
North Orange County Community College District —Anaheim, CA
- $8,008 - $10,180 a month
- Weekends as needed
- 5 years
- Writing skills
- Office
10d
Executive Assistant to Partner (Marketing & Business Development Focus)
Holland & Knight LLP —Newport Beach, CA
- $107,000 - $160,000 a year
- Full-time
- Background check
- Mid-level
- Business development
- Profit sharing
- Paid parental leave
Executive Assistant
New Reign Capital —Mission Viejo, CA
- $55,000 - $70,000 a year
- Temporary
- Bilingual
- Google Workspace
- Computer literacy
- Health insurance
- Dental insurance
Quick Apply
10d
Administrative Assistant (Southern California)
Hyper Solutions Inc —Anaheim, CA
- $75,000 - $85,000 a year
- Full-time
- Google Workspace
- 5 years
- Office
Executive Assistant
Club Pilates - Corporate —Irvine, CA
- Full-time
- Mid-level
- Office
- Communication skills
Quick Apply

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Executive Assistant

Aveva -
Lake Forest, CA

Apply Now

Job Details

Full-time
$77,600 - $129,400 a year

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
Volunteer time off

Qualifications

Meeting minutes
Office supply management
Employee onboarding
Correspondence management
Confidential information handling
Office activity coordination
Conference planning
Business travel arrangements
Writing skills
Facilities management
Data analysis skills
Filing
Meeting transcription
Executive administrative support
Employee relationship building
Mail distribution
Research
Mid-level
Phone call screening
Expense reports
Task prioritization
Decision making
Mail management
Office supply ordering
Event audio-visual coordination
Presentation preparation
Mail processing
Event setup
Productivity software
Managing executive calendars

Full Job Description

AVEVA is creating software trusted by over 90% of leading industrial companies.

Salary Range:

$77,600.00 - $129,400.00

This pay range represents the minimum and maximum compensation that the position offers, and final compensation can vary within the range depending on work location, job experience, skills, and relevant educational attainment and/or training.

Job Title: Executive Assistant

Location: Lake Forest, CA

Employment Type: Full time - (4 Days onsite)

About the job

The Executive Assistant plays a critical role in providing high-level administrative and operational support to Executive Leaders. This position requires exceptional organizational skills, strong attention to detail, sound judgment, and the ability to proactively manage a wide range of executive support responsibilities in a fast-paced environment.

The Executive Assistant serves as a trusted partner to senior leadership, anticipating needs and staying one step ahead of demanding schedules. This role involves proactively managing executive priorities, coordinating high-impact meetings and events, and building strong relationships with internal and external stakeholders to ensure seamless day-to-day operations.

Responsibilities:

Efficiently manage and prioritize calendars including scheduling meetings and appointments, assisting with travel arrangements and meeting venues. Anticipate scheduling conflicts and proactively resolve them
Serve as a primary point of contact for internal and external communications, screening and prioritizing emails, phone calls, and other correspondence. Draft and prepare correspondence on behalf of the VP and/or leadership team for review
Organize and coordinate meetings, conferences, and special events, including preparing agendas, materials, and presentations. Ensure that meeting logistics are handled smoothly, including room reservations, catering, and audiovisual equipment setup. Where required, attend meetings to record minutes and key actions
Manage and coordinate office requirements for the Lake Forest office, including management of the virtual receptionist system, collection and management of mail/deliveries, ordering supplies, managing office equipment, maintaining office facilities in a presentable manner, and coordinating maintenance requests.
Collaborate with work experience team (facilities management)
Assist with onboarding new staff members and provide administrative support to other departments as needed.
Arrange domestic and international travel accommodations, including flights, hotels, transportation, and visas. Provide detailed itineraries and ensure that travel plans align with executive preferences and business objectives.
Maintain organized and up-to-date electronic and physical filing systems for documents, reports, and records. Ensure confidentiality and accuracy in handling sensitive information.
Track and reconcile executive expenses, including processing reimbursement requests, reviewing receipts, and maintaining expense reports. Coordinate with finance department as needed.
Assist with special projects and initiatives as assigned by the SVP and/or Leadership Team, including research, data analysis, and presentation preparation. Collaborate with team members to ensure timely completion of projects.

Key Skills:

Proven experience as an executive assistant or similar role, supporting SVP-Level executives or senior management
A passion for administration and customer service
Exceptional attention to detail
Advanced in Microsoft Office Suite and other productivity tools.
Proactive nature and ability to take initiative
Discretion and confidentiality in handling sensitive information.
Strong organizational and multitasking abilities.
Flexibility and adaptability to changing priorities and deadlines.
Demonstrates strong professional and interpersonal skills, with the ability to build effective relationships and communicate confidently across all levels of the organization.

USA Benefits include:

Flex work hours, 20 days PTO rising to 25 with service, three paid volunteering days, primary and secondary parental leave, well-being support, medical, dental, vision, and 401K.

It’s possible we’re hiring for this position in multiple countries, in which case the above benefits apply to the primary location. Specific benefits vary by country, but our packages are similarly comprehensive.

Find out more: aveva.com/en/about/careers/benefits/

Hybrid working

We work in a hybrid way at AVEVA. Most roles are based at a local AVEVA office, with an expectation of being on-site 50% of your working hours to support collaboration and connection. Some positions are fully office-based depending on the nature of the work, and certain roles that support specific customers or markets may be remote. The working arrangement for this position will be confirmed during the hiring process.

Hiring process

Interested? Great! Get started by submitting your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please let us know in advance if you need reasonable support during your application process.

Find out more: aveva.com/en/about/careers/hiring-process

About AVEVA

AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals, and minerals – safely, efficiently, and more sustainably.

We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy. Learn more about how we are progressing against our ambitious 2030 targets: sustainability-report.aveva.com/

Find out more: aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business. AVEVA provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Apply Now

Refine Your Search

executive administrative assistant jobs in lake forest, ca

Executive Assistant

Administrative Assistant III - Human Resources

Sr. Administrative Assistant - On-site (OC)

Executive Assistant, Finance

Executive Assistant

Executive Assistant

Office Manager/Executive Assistant

Executive Assistant I, Rail Operations

Executive Assistant to the Dean, Claire Trevor School of the Arts

Executive Administrative Assistant

Executive Secretary - Human Resources (UCE)

Executive Assistant

Executive Assistant

Executive Assistant

EXECUTIVE ADMINSTRATIVE ASSISTANT

Executive Assistant to the College President

Executive Assistant to Partner (Marketing & Business Development Focus)

Executive Assistant

Administrative Assistant (Southern California)

Executive Assistant

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