Top 827 Administrative assistant Jobs in Lake Forest, Fl

Executive Personal Assistant
MAHLER PRIVATE STAFFING —Coconut Grove, FL
- $150,000 - $160,000 a year
- Full-time
- Hybrid work
- 7 years
- Research
- Office
- Dental insurance
- Paid time off
Data Entry Clerk
NV5 —Hollywood, FL
- $29.40 - $41.38 an hour
- Part-time
- Hybrid work
- Microsoft Outlook
- Computer literacy
- Office
- 401(k)
- Flexible schedule
Quick Apply
ADMINISTRATIVE SUPPORT ASSISTANT III
Broward County Public Schools —Miramar, FL
- $19.55 - $29.97 an hour
- Bilingual
- School experience
- Mid-level
2d
Intake, Scheduling & Administrative Coordinator
Children’s Behavior Therapy, INC. —Miramar, FL
- $22 - $25 an hour
- Full-time
- Hybrid work
- Background check
- Spanish
- Google Workspace
- Paid training
- Dental insurance
Quick Apply
11d
Operations and Administrative Assistant
GBS Group —Miramar, FL
- $58,000 - $65,000 a year
- Overtime
- Spanish
- Microsoft Outlook
- English
- Disability insurance
- Health insurance
Quick Apply
Administrative Assistant
Preferred Signs —Hollywood, FL
- From $20 an hour
- Part-time
- Microsoft Outlook
- Computer literacy
- Office
- Paid time off
- Flexible schedule
Quick Apply
6d
Administrative Assistant / Secretary (Clerical Support)
Orthopedic Health Center —North Miami Beach, FL
- $20 - $24 an hour
- Full-time
- Microsoft Outlook
- Computer literacy
- No experience needed
- Profit sharing
- Health insurance
Quick Apply
Administrative Assistant
Ace Exterior Maintenance —Hollywood, FL
- Full-time
- Office
- In-person
- Entry level
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Cala Sourcing Solutions LLC —Hallandale Beach, FL
- $23 - $24 an hour
- Full-time
- Office
- Organizational skills
- Communication skills
Quick Apply
11d
SECRETARY SPECIALIST - 80059651
The State of Florida —Hollywood, FL
- $1,390.99 - $1,439.79 a week
- Background check
- Computer literacy
- Writing skills
7d
Administrative Assistant- Condo
Castle Group —Aventura, FL
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
5d
Administrative Assistant
DAVITA —Hollywood, FL
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
- Health insurance
- Dental insurance
Front Desk Receptionist
Cardone Enterprises Inc —Aventura, FL
- $24 an hour
- Email
- Google Workspace
- Office
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Prime Property Management —Miami, FL
- $40 - $45 an hour
- Part-time
- Computer literacy
- Administrative experience
- Computer skills
Quick Apply
7d
Office Operations Assistant
Voyager Solutions —Hallandale Beach, FL
- $23 - $25 an hour
- Part-time
- Background check
- Google Workspace
- English
- Referral program
Quick Apply
Receptionist
Ryan Specialty —Miami, FL
- $26 - $33 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Office
- Paid parental leave
- Paid holidays
Administrative Assistant
Arrow Search Partners —Miami, FL
- $90,000 - $110,000 a year
- Mid-level
- Office
- Administrative experience
Administrative Assistant – Property Management (Bilingual English/Spanish)
CIMCO MANAGEMENT LLC —Hollywood, FL
- $25.16 - $30.30 an hour
- Full-time
- Google Workspace
- Microsoft Excel
- Microsoft Outlook
Quick Apply
Office Customer Service Administrative Staff
Fast Guard Service —Hollywood, FL
- Remote
- English
- Reliable transportation
- Communication skills
Executive Assistant
The Agency Real Estate Brokerage —Sunny Isl Bch, FL
- $60,000 - $70,000 a year
- Weekends as needed
- Google Workspace
- Mid-level
- Team management
Quick Apply
14d

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administrative assistant jobs near lake forest, fl

Executive Personal Assistant

MAHLER PRIVATE STAFFING -
Coconut Grove, FL

Apply Now

Job Details

Full-time
$150,000 - $160,000 a year

Benefits

Dental insurance
Paid time off
Vision insurance

Qualifications

Confidential information handling
Executive administrative support
Productivity software
Technical Proficiency

Full Job Description

Executive Personal Assistant | Family Office & CEO Support

Coconut Grove, FL

We are seeking an experienced Executive Personal Assistant to support the CEO of a growing Family Office and their family. This hybrid role combines executive, personal, household, and family support and requires someone who is equally comfortable navigating business and personal responsibilities. Prior Family Office experience, sound judgment, and a proactive, service-oriented approach are essential.

The ideal candidate is smart, dynamic, and relationship-oriented, with a naturally extroverted personality and the ability to thrive in a collaborative environment. Highly organized, discreet, and adaptable, they will serve as a trusted partner to the principal and his family while contributing positively to a growing office culture.

Responsibilities

Skillful management of a dynamic calendar
- Coordinate meetings, handling scheduling, technology setup, and correspondence
- Prioritize competing demands, anticipate needs, and optimize day-to-day efficiency for the CEO
- Make reservations and schedule appointments
- Coordinate business, family, and school calendars
Manage day-to-day administrative operations for a growing Family Office, ensuring the office runs smoothly and efficiently, including oversight of phones, mail, supplies, and office logistics
Arrange all aspects of business, personal, and family travel (domestic and international)
Prepare expense reports, presentations, correspondence, and other business and personal documents
Handle confidential communications and correspondence with discretion and professionalism
Support household logistics, vendor management, inventory, and residential projects, including renovations and construction-related coordination as needed
Coordinate with Family Office staff, household staff, and vendors, including meeting vendors at the residence as needed
Maintain professional and personal contact databases
Assist with business, Family Office, household, and special projects
Support family logistics and scheduling as needed
Manage invitations, charitable requests, gifting, holiday cards, seasonal dcor, and special occasions
Perform research, gather pricing quotes, and run errands as needed

Qualifications

Minimum seven years' experience supporting a Family Office, private principal, founder, CEO, or UHNW family
Prior Family Office experience strongly preferred
Excellent verifiable references
Undergraduate degree or equivalent professional experience
A natural "can-do" attitude toward a wide variety of tasks
Exceptional communication, interpersonal, and organizational skills
Reliable, proactive, with a strong work ethic
Naturally outgoing, engaging, and relationship-oriented, with the ability to positively contribute to a collaborative office culture.
Discreet and capable of maintaining strict confidentiality
Skilled in problem-solving and adaptable to frequent changes
Proficient in Microsoft Office Suite and generally tech savvy

Compensation and Terms

Base compensation $150,000 to $160,000 commensurate with qualifications and experience.
General work schedule is Monday to Friday, 9:00 AM to 5:00 PM, with flexibility for occasional early or late starts
Excellent benefits package includes an annual discretionary bonus, excellent health/dental/vision insurance, PTO, sick days, and NYSE holidays.

#indhp

Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

Apply Now

Refine Your Search

administrative assistant jobs in lake forest, fl

Executive Personal Assistant

Data Entry Clerk

ADMINISTRATIVE SUPPORT ASSISTANT III

Intake, Scheduling & Administrative Coordinator

Operations and Administrative Assistant

Administrative Assistant

Administrative Assistant / Secretary (Clerical Support)

Administrative Assistant

Administrative Assistant

SECRETARY SPECIALIST - 80059651

Administrative Assistant- Condo

Administrative Assistant

Front Desk Receptionist

Administrative Assistant

Office Operations Assistant

Receptionist

Administrative Assistant

Administrative Assistant – Property Management (Bilingual English/Spanish)

Office Customer Service Administrative Staff

Executive Assistant

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