Top 34 Administrative specialist Jobs in Lake Mary Fl

Administrative Specialist-Recovery & Resiliency
Volusia County, FL —DeLand, FL
- $3,822.40 a month
- Full-time
- Writing skills
- Basic math
- Research
- Paid holidays
- Disability insurance
Shared Service Front Office Specialist (HR Shared Services)
Siemens —Orlando, FL
- $66,973 - $114,811 a year
- Full-time
- Hybrid work
- English
- Office
- US work authorization
Senior Specialist, Senior Executive Assistant
The Bank of New York Mellon Corporation —Lake Mary, FL
- Full-time
- Microsoft Outlook
- Research
- High school diploma or GED
Specialist, Fund Administration II
The Bank of New York Mellon Corporation —Lake Mary, FL
- Full-time
- Mid-level
- Office
- Bachelor's degree
Administrative Specialist-File Compliance Specialist
Volusia County, FL —DeLand, FL
- $23.89 an hour
- Full-time
- Construction site
- Basic math
- Mid-level
- Paid holidays
- Disability insurance
Office Specialist I
Volusia County Schools —Deltona, FL
- $15.00 - $16.20 an hour
- Full-time
- Word processing
- Computer literacy
- Basic math
Accounting Data Entry Specialist
Twistee Treat, USA —Orlando, FL
- Full-time
- Office
- High school diploma or GED
- US work authorization
Policy Administration Specialist – Group Life & Health Insurance
United Systems and Software, Inc. —Lake Mary, FL
- $70,000 - $85,000 a year
- Full-time
- Mid-level
- Office
- 3 years
- Health savings account
- AD&D insurance
Quick Apply
Administrative Specialist
Early Learning Coalition of Flagler and Volusia —DeLand, FL
- $16.11 an hour
- Full-time
- Clean driving record
- Mid-level
- Office
Quick Apply
Data Entry and Customer Support Specialist
Inland Transport, Inc. —Ocoee, FL
- From $20 an hour
- Full-time
- Basic math
- ERP systems
- Administrative experience
Quick Apply
Regional Support Specialist - Winter Park, FL
Anywhere Real Estate —Winter Park, FL
- Full-time
- Computer literacy
- Mid-level
- Office
- Wellness program
- Paid parental leave
Indirect Tax Administration Specialist
Siemens —Orlando, FL
- $44,982 - $77,112 a year
- Full-time
- Hybrid work
- English
- Research
- Mid-level
3d
Order Entry Specialist
Addison-HVAC —Orlando, FL
- ERP systems
- English
- Mid-level
Quick Apply
Commercial Services Specialist II (Manheim)
Cox Automotive —Orlando, FL
- $20.10 - $30.10 an hour
- Full-time
- Mid-level
- Office
- 3 years
- Paid jury duty
- Paid holidays
Front Desk Specialist
Community Health Centers —Winter Garden, FL
- Full-time
- Bilingual
- Dental office
- Microsoft Outlook
- Paid holidays
- Health insurance
Quick Apply
Guest Experience & Booking Specialist
VIO Med Spa Sodo —Orlando, FL
- From $17 an hour
- Part-time
- Background check
- Mid-level
- In-person
- Employee discount
Quick Apply
Dental Front Desk Specialist - Winter Garden
Community Health Centers, Inc. —Winter Garden, FL
- Full-time
- Bilingual
- Dental office
- Microsoft Outlook
- Paid holidays
- Health insurance
Front Office Specialist
Bliss Health Inc —Orlando, FL
- $11 - $22 an hour
- Full-time
- HIPAA
- Mid-level
- High school diploma or GED
- Health insurance
- Dental insurance
Bilingual Receptionist/Intake Specialist
ZOECKLEIN LAW PA —Orlando, FL
- $17 - $21 an hour
- Full-time
- Spanish
- English
- Administrative experience
- Health insurance
- Dental insurance
Quick Apply
1d
Dental Front Desk Specialist Float
Community Health Centers, Inc. —Winter Garden, FL
- Full-time
- Bilingual
- Dental office
- Microsoft Outlook
- Paid holidays
- Health insurance
3d

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Administrative Specialist-Recovery & Resiliency

Volusia County, FL -
DeLand, FL

Apply Now

Job Details

Full-time
$3,822.40 a month

Benefits

Paid holidays
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
Life insurance

Qualifications

Project coordination
Driver's License

Full Job Description

Major Functions

This position performs responsible work on a professional level performing a variety of operational and managerial tasks. The principal role of the Office of Recovery and Resiliency (ORR) is to administer the County's $462 million in CDBG-DR funding. Primary responsibilities for this position include providing comprehensive administrative and operational support to the Director and four Activity Project Managers, including managing schedules, coordinating communications, preparing reports and presentations, tracking program activities, ensuring compliance with regulatory requirements, and facilitating the efficient flow of information and resources across ORR. This is a fast-paced work environment that requires progressively responsible work on a professional level performing a variety of operational and managerial tasks.

This position is grant funded and will conclude when the scope of the position is no longer necessary.

Illustrative Duties

(NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)

Studies management methods to improve workflow, simplify reporting procedures, and implement cost reductions.
Provides comprehensive administrative support to the Director and four Activity Project Managers, including scheduling, correspondence, and document management.
Coordinates collection and preparation of annual and operational reports such as attendance records, terminations, new hires, transfers, budget expenditures, and performance data.
Analyzes data and makes recommendations based on analysis.
Maintains, records, and preserves all official records, documents, and proceedings of the office.
Serves as the Kronos timekeeper, ensuring accurate time entry and approvals.
Serves as the primary liaison for the Special Case Panel, including preparing agendas, taking minutes, and drafting memos and correspondence.
Serves as records custodian, overseeing the organization, retention, retrieval, and secure handling of all program-related records.
Serves as the Appeals Coordinator, managing the appeals process, ensuring timely processing, coordinating with program staff, and sending determination notifications.
Receives, tracks, and facilitates the resolution of complaints in coordination with program staff.
Serves as the point of contact for the System of Records (Canopy), maintaining accurate program data, tracking outcomes, and supporting reporting requirements.
Coordinates with Human Resources division on filling vacancies, advertising, and subsequent testing procedures.
Initiates projects and works independent of close supervision.
Prepares reports including conclusions and recommendations for solutions of administrative problems.
May be required to supervise subordinate staff.
May be assigned to other county locations based upon operational needs.
Attends work on a regular and consistent basis.
Must adhere to Federal, State, County and Local ordinances.
Responds to emergency situations.
Performs other duties as assigned.

Minimum Requirements

High School diploma or GED and six (6) years administrative experience or equivalent experience.

Bachelor's degree in Business Administration, Public Administration, Political Science, Social Services, or related field, and two (2) years administrative experience or equivalent experience.

A comparable amount of education, training and experience may be substituted for the minimum requirements.

Must possess and maintain a valid driver's license at time of hire.

Must possess a valid Florida driver's license within 30 days of hire and maintain thereafter.

Knowledge, Skills & Abilities

Knowledge of internal and office systems analysis.
Knowledge of effective supervisory practices and procedures.
Knowledge of office and performance analysis.
Ability to conduct research and prepare reports based on findings.
Ability to properly maintain county records to ensure compliance with State and Federal laws and regulations.
Ability to express ideas clearly and concisely, orally and in writing to groups and individuals.
Ability to interpret policies and procedures.
Ability to analyze operations and recommend procedures to improve performance.
Ability to make sound management decisions based on available information.
Ability to coordinate various activities within an agency to improve performance standards and operations.
Ability to study systems and make recommendations to improve or revise current systems.
Ability to supervise others.
Ability to work independently.
Ability to respond to emergency situations.
Ability to communicate effectively both orally and in writing.
Ability to establish and maintain effective working relationships.
Ability to work under stressful conditions.
Ability to interact effectively with others.
Must be able to relocate to other county locations based upon operational needs.

ADA REQUIREMENTS

Physical Demands: Sedentary work. Ability to see. Ability to lift 10 pounds, carry, push, pull, handle, climb, crouch/kneel, reach; Finger dexterity. Visual acuity (peripheral vision and depth perception) necessary to operate a motorized vehicle.

Environmental Demands: Inside work.

Mental Demands: Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances and statutes. Ability to perform general mathematical functions. Ability to write reports, financial reports, memos, letters, instructions and procedures. Ability to speak publicly; conversant in theory and practices of discipline; persuasive speaking. Ability to analyze data and develop conclusions. Ability to identify and resolve problems.

Volusia County is a drug free workplace and an Equal Opportunity Employer committed to a diverse workforce. Veterans' preference is provided to qualified applicants pursuant to State law.

We offer a competitive and comprehensive benefits package that includes:

HEALTH INSURANCE

Medical
Dental
Vision
Flexible Spending Account

RETIREMENT

Florida Retirement System (FRS)
Deferred Retirement Option Program (DROP)
Deferred Compensation (475 Plan)

SUPPLEMENTAL INSURANCE

Life Insurance
Short Term Disability Insurance
Long Term Disability Insurance
Cancer Insurance
Critical Illness Insurance

PAID TIME OFF

Personal Leave
Holidays
Bereavement
Military

HOLIDAYS
The County of Volusia observes the following holidays annually:

New Year's Day
Martin Luther King Day
Good Friday
Memorial Day
Independence Day
Labor Day
Veterans Day
Thanksgiving (and day after)
Christmas

ADDITIONAL BENEFITS

Tuition Reimbursement
Onsite Wellness/Fitness Center
Computer Purchase Program
Direct Deposit Payroll

Temporary and intermittent employees are not paid for holidays and are not eligible for benefits.

Apply Now

Refine Your Search

administrative specialist jobs in lake mary fl

Administrative Specialist-Recovery & Resiliency

Shared Service Front Office Specialist (HR Shared Services)

Senior Specialist, Senior Executive Assistant

Specialist, Fund Administration II

Administrative Specialist-File Compliance Specialist

Office Specialist I

Accounting Data Entry Specialist

Policy Administration Specialist – Group Life & Health Insurance

Administrative Specialist

Data Entry and Customer Support Specialist

Regional Support Specialist - Winter Park, FL

Indirect Tax Administration Specialist

Order Entry Specialist

Commercial Services Specialist II (Manheim)

Front Desk Specialist

Guest Experience & Booking Specialist

Dental Front Desk Specialist - Winter Garden

Front Office Specialist

Bilingual Receptionist/Intake Specialist

Dental Front Desk Specialist Float

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