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Administrative Support II Part-Time

City of Lake Oswego, OR -
Lake Oswego, OR

Apply Now

Job Details

Part-time
$28.18 - $35.99 an hour
14 days ago

Benefits

457(b)
AD&D insurance
Disability insurance
Health insurance
Dental insurance
Flexible spending account
Employee assistance program
Vision insurance
Life insurance

Qualifications

Microsoft Word
Microsoft Excel
Microsoft Outlook
Document viewing software
Typing
Adobe Acrobat
Editing

Full Job Description

Administrative Support II Part-Time

Salary

$28.18 - $35.99 Hourly

Location

Lake Oswego, Oregon, OR

Job Type

Part Time

Job Number

2026-09-1055

Department

Community Development

Division

Planning

Opening Date

08/03/2026

Closing Date

8/23/2026 5:00 PM Pacific

FLSA

Non-Exempt

Bargaining Unit

LOMEA

Description
Benefits

The Position

The City of Lake Oswego is seeking a dynamic and skilled administrative support professional to provide reception and administrative support for the main reception desk at City Hall in the afternoons five days per week. This is a unique and exciting "job-share" opportunity to provide outstanding customer service at our front desk operations. This part-time position averages approximately 23 hours per week and covers the afternoon shift from 12:30 to 5:00 p.m., Monday through Friday. This position requires the employee to work in the office; there is no remote work option.

The position is represented by the Lake Oswego Municipal Employees Association (LOMEA)/ American Federation of State, County and Municipal Employees (AFSCME).

Key Responsibilities

The Ideal Candidate will:

Receive visitors and answer telephone calls on a multi-line phone system, respond to general inquiries, and direct callers and visitors to appropriate staff.
Perform data entry assignments; proofread, research, scan, gather, and compile information and figures for a variety of reports.
Receive packages and route mail as appropriate.
Receive and review permit applications for basic completeness.
Compile documents for bulk mailings and distribution of notices and correspondence.
Assist in maintaining various databases.
Maintain reference documents for the front desk.
Assist in updating City’s online calendar with meetings and events.
Maintain basic office equipment by communicating with IT.
Effectively communicate with Facilities when issues arise in building.
Utilize city website and other search engines to locate information for callers/visitors.
Assist with cashiering duties, including accepting and processing payments through Accela, reconciling cash, and issuing receipts.
Perform basic administrative and reception desk duties and other tasks of a similar nature or level.

Education and Experience Requirements

Successful candidates will be quick learners who enjoy assisting visitors, bring positive energy to the office environment, can prioritize and switch efficiently between tasks, and come from a positive customer service-oriented background. Preferred candidates will have at least two years of related experience or any equivalent combination of education and experience to successfully perform the duties of the position. Priority consideration will be given to candidates with an associate's degree or higher. The person selected must have excellent communication skills and the ability to engage with the public and City employees in a clear, tactful and courteous manner. The candidate must be proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat; be detail-oriented; have the ability to use general office equipment; and accurately type and proofread documents in a timely manner.

This position is subject to mandatory participation in electronic funds transfer (EFT) for payment of net wages (i.e., Direct Deposit or PayCard).

For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete job description at www.ci.oswego.or.us/ (Download PDF reader).

Supplemental Information

Non-cash compensation includes medical, dental, vision, PERS employee pick up, and VEBA contribution.

Bilingual Pay: Employees who can speak and/or write a language listed in the top five (5) most common languages spoken in the Lake Oswego School District, may be eligible for three percent (3%) bilingual pay.

Application Process: You may visit our web site at www.ci.oswego.or.us/jobs to access the online application process. Resumes will not be accepted in lieu of a completed job application. The City application must be submitted by: 5:00 P.M., Sunday, August 23rd, 2026

BENEFIT SUMMARY – LOMEA members

The City of Lake Oswego offers a wide range of benefits as part of your total compensation package. This summary is a general outline of the benefits that are available to regular status employees that are employed for 20 or more hours per week. Please contact Human Resources with any questions.

Medical/Vision Insurance

City of Lake Oswego offers 2 plan options for you and your dependents.

Regence Blue Cross BlueShield or Oregon and VSP Vision-Traditional PPO

In-network and out-of-network coverage, no referral for specialist care.

Kaiser Permanente Medical and Vision

Services provided exclusively by Kaiser providers through a primary care physician (PCP).

Detailed benefit plan summaries for each plan is available upon request. The monthly employee cost for health insurance depends on the plan selected and if dependents are enrolled.

Dental Insurance

Comprehensive coverage through 2 plan options for you and your dependents.

Delta Dental PPO-Moda Health Plan

In-network and out-of-network coverage, no referral for specialist care

Kaiser Permanente Dental

Kaiser dentists agree to provide services to you at a discounted, negotiated fees and copays. Out-of-network services are not covered.

With your choice, you will have access to a plan that includes preventive, routine and major dental care as well as orthodontic benefits for child dependents. There is no monthly cost to employee’s for dental insurance.

Life Insurance

Standard Life Insurance Company

City paid insurance amount of $50,000 for Basic Life and $50,000 Accidental Death and Dismemberment

Supplemental life insurance coverage available for purchase for you, your spouse and dependents with guaranteed issue amounts (GI).

Long Term Disability Insurance (LTD)

Standard Life Insurance Company

City paid long-term disability (LTD) insurance plan which guarantees that you will receive 60% of your salary, up to $4,000, following a 90-day waiting period.

Workers’ Compensation Insurance

SAIF Corporation

You are provided workers’ compensation insurance in accordance with Oregon Revised Statues.

Public Employee Retirement System (PERS)

Oregon Public Employees Retirement System (PERS)

Benefits paid by PERS are funded from 2 sources:

Member IAP contributions* paid on your behalf by the City (currently 6% of subject salary); and
Employer contributions*

contributions are made 6 months after employment (unless you are a previous or current member of PERS) and amounts are determined by PERS.

Vesting: Employee IAP Account – immediately, Pension Benefit Employer Contribution– 5 calendar years

Employee Assistant Program (EAP)

Canopy

The EAP offers 5 confidential counseling and 24-hour crisis help to employees and their families at no cost. Other services include educational resources, legal assistance and financial help.

Voluntary Employee Benefits Account (VEBA)

HRA Veba

City contributions* are made to a health reimbursement account to reimburse qualified medical, dental, and vision expenses and premiums you may incur on behalf of yourself, your spouse, dependents. The contribution amount is $100 per month.

Contributions contributed monthly by the City or with leave transfer and/or cash-out funds.

Deferred Compensation Plan

MissinSquare Retirement

The City offers a 457(b) deferred compensation retirement plan. Contribution amounts can be specified as a percentage or dollar amount for pre-tax and/or Roth contributions. Eligibility is at hire and participation in this plan is voluntary.

Flexible Spending Account (FSA)

Allegiance

Flexible Spending Accounts save you money by reducing the taxes you pay. Your FSA contributions are deducted from each paycheck before federal, FICA and, in most cases, state taxes are calculated. Use your FSA contributions to pay for eligible expenses incurred by you, your spouse, and your dependents.

Holidays

The following holidays are observed throughout the year:

New Year’s Day, Martin Luther King Birthday, President’s Day, Juneteenth, Independence Day, Labor Day, Memorial Day, Veteran’s Day, Thanksgiving Day and Day after Thanksgiving, Christmas Day, and one Personal Holiday.

In some years, employees are also eligible for 4 hours holiday on Christmas Eve and 4 hours holiday on New Years’ Eve.

Vacation

Employees shall accumulate vacation in the following manner:

0-3 years:12 days (8 hours per month)

4-9 years:16.5 days (11 hours per month)

10-15 years:21.5 days (14.33 hours per month)

16-19 years:23.5 days (15.66 hours per month)

20+ years:25 days (16.67 hours per month)

Part-time employee vacation hours are pro-rated based on hours worked. Vacation time may accumulate to maximum of 2 times yearly accrual. Excess vacation time will be transferred to employees VEBA account.

Sick Leave

At hire, 48 hours of sick time will be available. After a full 6 months of employment, sick hours will then be accrued a monthly basis at a rate of 8 hours per month.

Part-time employee sick hours are pro-rated based on hours worked. Sick leave may be accumulated to 1080 hours. Anything over 1080 hours will be transferred to employees VEBA account.

Employer

City of Lake Oswego

Address

PO Box 369

Lake Oswego, Oregon, 97034

Phone

503.534.4244
503.635.0220

Website

http://www.ci.oswego.or.us/hr

The Position

The position is represented by the Lake Oswego Municipal Employees Association (LOMEA)/ American Federation of State, County and Municipal Employees (AFSCME).

Key Responsibilities

The Ideal Candidate will:

Receive visitors and answer telephone calls on a multi-line phone system, respond to general inquiries, and direct callers and visitors to appropriate staff.
Perform data entry assignments; proofread, research, scan, gather, and compile information and figures for a variety of reports.
Receive packages and route mail as appropriate.
Receive and review permit applications for basic completeness.
Compile documents for bulk mailings and distribution of notices and correspondence.
Assist in maintaining various databases.
Maintain reference documents for the front desk.
Assist in updating City’s online calendar with meetings and events.
Maintain basic office equipment by communicating with IT.
Effectively communicate with Facilities when issues arise in building.
Utilize city website and other search engines to locate information for callers/visitors.
Assist with cashiering duties, including accepting and processing payments through Accela, reconciling cash, and issuing receipts.
Perform basic administrative and reception desk duties and other tasks of a similar nature or level.

Education and Experience Requirements

This position is subject to mandatory participation in electronic funds transfer (EFT) for payment of net wages (i.e., Direct Deposit or PayCard).

Supplemental Information

Non-cash compensation includes medical, dental, vision, PERS employee pick up, and VEBA contribution.

BENEFIT SUMMARY – LOMEA members

Medical/Vision Insurance

City of Lake Oswego offers 2 plan options for you and your dependents.

Regence Blue Cross BlueShield or Oregon and VSP Vision-Traditional PPO

In-network and out-of-network coverage, no referral for specialist care.

Kaiser Permanente Medical and Vision

Services provided exclusively by Kaiser providers through a primary care physician (PCP).

Detailed benefit plan summaries for each plan is available upon request. The monthly employee cost for health insurance depends on the plan selected and if dependents are enrolled.

Dental Insurance

Comprehensive coverage through 2 plan options for you and your dependents.

Delta Dental PPO-Moda Health Plan

In-network and out-of-network coverage, no referral for specialist care

Kaiser Permanente Dental

Kaiser dentists agree to provide services to you at a discounted, negotiated fees and copays. Out-of-network services are not covered.

Life Insurance

Standard Life Insurance Company

City paid insurance amount of $50,000 for Basic Life and $50,000 Accidental Death and Dismemberment

Supplemental life insurance coverage available for purchase for you, your spouse and dependents with guaranteed issue amounts (GI).

Long Term Disability Insurance (LTD)

Standard Life Insurance Company

City paid long-term disability (LTD) insurance plan which guarantees that you will receive 60% of your salary, up to $4,000, following a 90-day waiting period.

Workers’ Compensation Insurance

SAIF Corporation

You are provided workers’ compensation insurance in accordance with Oregon Revised Statues.

Public Employee Retirement System (PERS)

Oregon Public Employees Retirement System (PERS)

Benefits paid by PERS are funded from 2 sources:

Member IAP contributions* paid on your behalf by the City (currently 6% of subject salary); and
Employer contributions*

contributions are made 6 months after employment (unless you are a previous or current member of PERS) and amounts are determined by PERS.

Vesting: Employee IAP Account – immediately, Pension Benefit Employer Contribution– 5 calendar years

Employee Assistant Program (EAP)

Canopy

The EAP offers 5 confidential counseling and 24-hour crisis help to employees and their families at no cost. Other services include educational resources, legal assistance and financial help.

Voluntary Employee Benefits Account (VEBA)

HRA Veba

Contributions contributed monthly by the City or with leave transfer and/or cash-out funds.

Deferred Compensation Plan

MissinSquare Retirement

Flexible Spending Account (FSA)

Allegiance

Holidays

The following holidays are observed throughout the year:

In some years, employees are also eligible for 4 hours holiday on Christmas Eve and 4 hours holiday on New Years’ Eve.

Vacation

Employees shall accumulate vacation in the following manner:

0-3 years:12 days (8 hours per month)

4-9 years:16.5 days (11 hours per month)

10-15 years:21.5 days (14.33 hours per month)

16-19 years:23.5 days (15.66 hours per month)

20+ years:25 days (16.67 hours per month)

Sick Leave

At hire, 48 hours of sick time will be available. After a full 6 months of employment, sick hours will then be accrued a monthly basis at a rate of 8 hours per month.

Part-time employee sick hours are pro-rated based on hours worked. Sick leave may be accumulated to 1080 hours. Anything over 1080 hours will be transferred to employees VEBA account.

Apply Now

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