Go to www.desertvineyard.org/careers for more information and to apply.
Employment Classification: Non-Exempt (Part-time, estimated at 25 hours).
Pay Scale: $20-25 per hour, subject to qualifications.
Job Overview:
The Church Office and Human Resources (HR) Coordinator position is responsible for overseeing the daily office and HR administrative functions of the church. From Monday through Thursday, this role ensures these environments run efficiently, feel welcoming, and reflect the culture of Desert Vineyard Church. The work schedule will include some weekend and evening events that are mandatory for all employees.
This position requires exceptional organizational ability, communication skills, and a heart for both team building and hospitality. You’ll be instrumental in supporting church staff, coordinating volunteers, managing data systems (particularly Planning Center Online), and fostering a culture of excellence and connection.
At Desert Vineyard we recognize that every employee’s job responsibilities are not only functional but also relational. We are not only concerned and consumed with what we are tasked to do. But, also equally as concerned and consumed with how we can help and encourage others in what they do. We believe our Staff Code when lived out intentionally will nurture an environment of excellence, unity and growth. And, will allow room for the Holy Spirit to work in and through us, as He empowers us to manifest the vision of Desert Vineyard.
Our Staff Code:
● See, Support, Celebrate
● Risk Our Best
● Yoked for the Journey (Get Yoked!)
● Cultivate Calling
● Foster Surrender
● Initiate, Empower, Send
Key Responsibilities
Office Duties:
● Responsible for recruiting and maintaining a volunteer hospitality team to warmly welcome visitors and vendors and manage incoming calls during Monday to Thursday office hours.
● Monitor, update, respond and take action with Cards on Basecamp Pulse Check.
● Engage with and provide meaningful feedback on Stakeholders on a weekly basis.
● Monitor the [email protected] inbox and route messages appropriately.
● Maintain office supplies, inventory and place orders as necessary.
● Oversee office hours and ensure a safe, clean, and professional environment
● Manage the church’s master calendar and maintain Planning Center Online scheduling.
● Serve as Planning Center Online expert:
○ Serve as the point person for Planning Center Online (PCO).
○ Schedule room usage and events through PCO.
○ Maintain and update the church calendar and database.
○ Train staff on relevant PCO modules and stay informed on updates.
● Maintain Ecobee thermostat schedule settings across the campus.
● Support copier operations (toner, service, troubleshooting, print jobs).
● Oversee office operations and procedures to ensure organizational efficiency and effectiveness.
● Ensure the office is professionally maintained and safe.
● Setup email, Zoom, Basecamp, facility keys/access card, copier configuration and codes for onboarding staff.
● Yoke with IT to troubleshoot computer and phone system issues.
● Act as a backup person in accounting to perform basic functions such as bank deposit, check writing, petty cash disbursement, and assist with internal controls as needed.
● Other duties as assigned.
Human Resources:
● Maintain accurate and compliant personnel files.
● DOJ Custodian of Records (COR) – responsible for criminal records checks and compliant handling of criminal offender record information (CORI) for current and prospective church employees and volunteers.
● Conduct onboarding for non-ministerial staff. Assist with onboarding ministerial staff.
● Assist with and administrate/document employee terminations.
● Communicate and administrate various employee benefit packages, tax withholdings and 403B retirement plans.
● Stay informed and ensure compliance with applicable employment laws.
○ Attend Church HR Network webinars and monthly Lunch with Leslie (online).
○ Attend HR Bootcamp (annual) and ChurchWest HR-related webinars (monthly).
○ Consult with Church HR Network as needed.
● Oversee employee training compliance and recordkeeping including Mandated Reporter, Harassment Prevention (Supervisor or Non-Supervisor), Workplace Violence Prevention, Workplace Safety, and Heat Illness Prevention.
● Assist with conducting employee evaluations, disciplinary actions, and merit increases.
● Maintain a legally compliant Employee Handbook.
● Yoke with Safety Coordinator to maintain and develop compliant safety policies including Illness & Injury Prevention Plan, Workplace Violence Prevention Plan, Heat Illness Prevention Plan.
● Yoke with Kids and Youth Pastors/Directors to maintain a legally compliant Child Protection Plan.
● Other duties as assigned.
Requirements:
● 2+ years of office management/administration experience.
● Experience building and overseeing volunteer teams.
● Proficiency in Planning Center Online or a similar church management system.
● Strong multitasking, time management, and interpersonal skills.
● Detail-oriented and proactive problem solver.
● Excellent written and verbal communication.
● Tech-savvy: Microsoft Office, Google Suite, Zoom, financial software, etc.
● Cash-handling or bookkeeping experience is a plus.
● Warm, welcoming presence and a servant-hearted attitude.
● Understanding of Industrial Welfare Commission (IWC) Wage Order overtime tracking, and strict rules for meal and rest break premiums.
● Understanding of applicable Protected Leaves of Absence in California.
● Preferred bachelor’s degree in human resources, Business Administration, Organizational Psychology, or a related field, or equivalent work experience.
● Proven capacity to handle internal conflict resolution, conduct fair workplace investigations, and manage performance improvement plans.
● Exceptional ability to maintain confidentiality regarding employee health data, personnel files, criminal offender record information, and financial information.
● Uphold and abide by the tenets of the Christian faith, displaying the character of a mature Christ follower. Additionally, each employee must be aligned theologically and agree to Desert Vineyard Church’s, mission, vision, strategy, Church Code, and the Vineyard USA Statement of Core Values & Beliefs.
Go to www.desertvineyard.org/careers for more information and to apply.
NOTE
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities.
Pay: $20.00 - $25.00 per hour
Education:
Experience:
- Office management: 2 years (Preferred)
- Human resources: 2 years (Preferred)
Work Location: In person
