Top 119 Administrative assistant Jobs in Lancaster Pa

Team Executive Assistant - HR and Purchasing
Field Communities LLC —Lancaster, PA
- Full-time
- Background check
- Mid-level
- Office
- Health insurance
- Dental insurance
Quick Apply
5d
Administrative Assistant
Morex Ribbon —York, PA
- $19 - $22 an hour
- Full-time
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Executive Administrative Assistant II
Fulton Bank —Lancaster, PA
- $27.79 - $46.30 an hour
- Full-time
- Mid-level
- Office
- High school diploma or GED
- Wellness program
- Health savings account
6d
Part-time Testing Administrative Assistant
Manheim Township School District —Lancaster, PA
- $20.14 an hour
- Part-time
- High school diploma or GED
- Computer skills
- Public school
4d
Office Support III 37.5 FT
Lancaster County, PA —Lancaster, PA
- $38,863.50 a year
- Full-time
- Word processing
- Mid-level
- Office
Administrative Assistant for Outpatient Office
Pennsylvania Counseling Services —Lancaster, PA
- $16 an hour
- Full-time
- Psychiatry
- High school diploma or GED
- Clinic
- Paid holidays
- Disability insurance
Quick Apply
Administrative Assistant for Enrollment Management - Franklin & Marshall College
Franklin & Marshall College —Lancaster, PA
- $20.14 an hour
- Full-time
- Office
- High school diploma or GED
- University
- Health insurance
- Dental insurance
Administrative Assistant
EHD Insurance —Lancaster, PA
- Full-time
- Background check
- Microsoft Excel
- Mid-level
- Health savings account
- Health insurance
Quick Apply
3h
Executive Assistant
Team Builder Recruiting —Gap, PA
- $30 - $35 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- ERP systems
- Paid holidays
- Disability insurance
Quick Apply
Tax Season Administrative Assistant
Acuity Advisors and CPAs —Lancaster, PA
- Seasonal
- Computer literacy
- Office
- Administrative experience
2h
Office Assistant
Jones Family Of Dealerships —Lancaster, PA
- Full-time
- Dealership
- Computer literacy
- Administrative experience
Quick Apply
7d
Staff Coordinator - Franklin & Marshall College
Franklin & Marshall College —Lancaster, PA
- $20.14 an hour
- Full-time
- School experience
- Customer service
- Mid-level
- Health insurance
- Dental insurance
Front Desk Coordinator (Part-Time)
Boys & Girls Club Of Lancaster Inc —Lancaster, PA
- Part-time
- Microsoft Word
- High school diploma or GED
- Ability to lift 25 pounds
Quick Apply
14d
Executive Assistant to the President - Franklin & Marshall College
Franklin & Marshall College —Lancaster, PA
- $60,000 - $65,000 a year
- Weekends as needed
- Hospitality
- 5 years
- Office
- Health insurance
- Dental insurance
3d
Safety Data Coordinator (Entry Level – Training Provided)
CNS Companies —Lititz, PA
- $20 an hour
- Temporary
- Microsoft Outlook
- Customer service
- No experience needed
Quick Apply
7d
Office & Permit Assistant
Team Builder Recruiting —Denver, PA
- $21 - $24 an hour
- Full-time
- Office
- Residential
- 3 years
- Paid holidays
- Health insurance
Quick Apply
Administrative Generalist- Maintenance
Friendship Community —Lititz, PA
- Full-time
- Writing skills
- High school diploma or GED
- Ability to lift 25 pounds
- Wellness program
- Paid holidays
Quick Apply
Resource Coordinator
Catherine Hershey Schools —Hershey, PA
- $22.07 - $28.85 an hour
- Online Application
- Microsoft Outlook
- Mid-level
- Office
Office Assistant
Cushions by Wicker Imports —Ephrata, PA
- $18 - $22 an hour
- Part-time
- Microsoft Excel
- Microsoft Outlook
- Inventory management
- Flexible schedule
Quick Apply
3d
Sample Admin Specialist
Eurofins USA BioPharma Services —Lancaster, PA
- Full-time
- Computer literacy
- High school diploma or GED
- Travel
- Paid holidays
- Disability insurance
Quick Apply

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Team Executive Assistant - HR and Purchasing

Field Communities LLC
Lancaster, PA

Quick Apply

Job Details

Full-time
5 days ago

Benefits

Health insurance
Dental insurance
401(k)
Paid time off
Parental leave
Vision insurance
401(k) matching

Qualifications

Executive administrative support
Bachelor's degree
Attention to detail
Recruiting
Organizational skills

Full Job Description

Position Summary

The Team Executive Assistant - Operations, HR & Purchasing provides centralized administrative coordination that improves consistency, follow-through, and efficiency across the Property Management organization. The role supports operating meetings and reporting, HR administration and onboarding coordination, purchasing and vendor documentation, and new-community setup. The position coordinates approved processes but does not replace the decision-making authority of Property Management leadership, Human Resources, Accounting, or Purchasing/Procurement.

Key Responsibilities

Operations Support

Coordinate recurring Property Management meetings, agendas, materials, action items, calendars, deadlines, and reporting schedules.
Maintain organizational charts, property rosters, contact lists, shared forms, templates, and operating records.
Assist with portfolio reports, travel, trainings, property transitions, and special projects.
Track assigned operating initiatives and follow up with responsible parties.

HR Administration Support

Coordinate job postings, interview scheduling, candidate communications, recruiting trackers, and onboarding logistics.
Maintain onboarding/offboarding checklists, training/certification tracking, employee rosters, and required administrative documentation.
Coordinate start dates, systems/access needs, uniforms, equipment, and other onboarding items with the appropriate departments.
Maintain confidentiality and route employee-relations or policy matters to HR.

Purchasing & Vendor Administration

Process and track approved purchase requests and orders.
Maintain preferred-vendor, supplier, product, W-9, certificate-of-insurance, contract, and purchasing records.
Track order status, resolve administrative fulfillment issues, and coordinate standardized purchases.
Assist with pricing comparisons and bid administration when requested.
Coordinate with Accounting on invoice documentation, coding questions, and purchasing discrepancies.

Key Performance Indicators

Timeliness and accuracy of administrative support.
Completion of action-item and deadline follow-up.
Recruiting and onboarding coordination.
Accuracy and completeness of employee and vendor documentation.
Order accuracy, status tracking, and purchasing turnaround.
Organization of operating records and shared resources.
Successful administrative support of new-community openings.
Responsiveness to property and regional teams.

Leadership / Work Style

The successful candidate is proactive, highly organized, dependable, and comfortable moving HR administration, and purchasing coordination. The role should make managers more effective by creating structure and reliable follow-through without becoming an additional approval layer.

Qualifications

Bachelor’s degree preferred.
5+ years of executive assistant, administrative, HR coordination, purchasing, property-management support, or related experience.
Strong organization, follow-through, communication, and attention to detail.
High level of discretion with confidential employee and business information.
Ability to coordinate multiple workstreams across departments and properties.
Proficiency with Microsoft Office and business software.
Experience with HRIS, property-management, purchasing, accounting, or document-management systems preferred.

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Parental leave
Vision insurance

Work Location: In person

Quick Apply

Refine Your Search

administrative assistant jobs in lancaster pa

Team Executive Assistant - HR and Purchasing

Administrative Assistant

Executive Administrative Assistant II

Part-time Testing Administrative Assistant

Office Support III 37.5 FT

Administrative Assistant for Outpatient Office

Administrative Assistant for Enrollment Management - Franklin & Marshall College

Administrative Assistant

Executive Assistant

Tax Season Administrative Assistant

Office Assistant

Staff Coordinator - Franklin & Marshall College

Front Desk Coordinator (Part-Time)

Executive Assistant to the President - Franklin & Marshall College

Safety Data Coordinator (Entry Level – Training Provided)

Office & Permit Assistant

Administrative Generalist- Maintenance

Resource Coordinator

Office Assistant

Sample Admin Specialist

I want to receive the latest job alert for administrative assistant in lancaster pa

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