Job Title: Commercial Sales Coordinator
Job Location: Lititz, PA
Position Summary
The Commercial Sales Coordinator provides administrative and operational support to the Commercial Sales Team, allowing Sales Representatives to focus on business development and customer relationships. This role is responsible for managing sales documentation, coordinating customer follow-up, assisting with preventive maintenance (PM) renewals, scheduling sales opportunities, and ensuring timely communication with customers throughout the sales process.
The ideal candidate is highly organized, detail-oriented, customer-focused, and thrives in a fast- paced environment. Strong communication skills, the ability to manage multiple priorities, and a proactive approach to supporting the sales team are essential.
Key Responsibilities
Sales Administration
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Prepare and enter commercial service estimates.
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Prepare and enter commercial installation estimates.
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Process demand invoices accurately and in a timely manner.
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Maintain accurate customer and project records within company systems.
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Ensure all documentation is complete and submitted according to company standards.
Customer Follow-Up
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Monitor all service estimates and outstanding installation estimates that are 30+ days old.
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Proactively follow up with customers via email using CRM tool, copying the assigned salesperson on all communications.
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Track customer responses and update opportunity statuses within the CRM.
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Assist the sales team in maintaining an organized and active sales pipeline.
Scheduling & Sales Coordination
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Schedule appointments for Sales and Estimating teams generated from various lead sources for commercial sales opportunities, including:
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Preventive Maintenance (PM) visits
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Service estimate appointments
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Installation estimate appointments
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Repair estimate appointments
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Coordinate schedules with Sales Representatives and Estimating Team's to maximize efficiency and availability.
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Assist in managing inbound sales leads and assigning appointments appropriately.
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Support communication between customers, technicians, and the Commercial Sales Team.
Administrative Support
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Provide general administrative assistance to the Commercial Sales Team.
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Maintain organized electronic records and documentation.
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Assist with reporting, data entry, and special projects as assigned.
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Support process improvements that increase efficiency and customer satisfaction.
Qualifications
Education & Experience
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High School Diploma or GED required.
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Minimum of three (3) years of experience in customer service, sales support, administrative coordination, scheduling, or a related field.
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Equivalent combinations of education and experience will be considered.
Preferred Qualifications
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Experience in the HVAC, plumbing, electrical, or construction industries is preferred but not required.
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Experience working with CRM software (HubSpot experience is a plus).
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Previous experience managing sales opportunities, estimates, or customer follow-up.
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Scheduling or dispatch coordination experience is highly desirable.
Knowledge, Skills & Abilities
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Excellent organizational and time management skills.
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Strong written and verbal communication skills.
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High level of accuracy and attention to detail.
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Ability to prioritize multiple tasks in a fast-paced environment.
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Strong customer service and relationship-building skills.
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Proficiency with Microsoft Office Suite (Outlook, Excel, Word).
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Comfortable learning new software platforms and business systems.
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Ability to work independently while collaborating effectively with a team.
Work Environment
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Office-based position supporting the Commercial Sales Department.
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Standard work schedule is Monday through Friday, 7:30 AM to 4:00 PM.
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Occasional overtime may be required during peak business periods.
Success in This Role
A successful Commercial Sales Coordinator will:
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Help reduce administrative workload for Sales Representatives.
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Improve follow-up on outstanding sales opportunities.
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Keep scheduling organized and efficient.
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Deliver a high level of customer service while supporting the Commercial Sales Team in achieving revenue and growth goals.
What's in it for you?
A competitive hourly rate of $24-$28 per hour, with overtime potential.
Customizable medical, dental, and vision benefits starting on the first of the month, including company-paid life insurance and long-term disability.
Company contribution to your 401(k) and Health Savings Account (HSA).
Enjoy PTO, a company-paid Employee Assistance Program, and mental health benefits.
A stable company culture that empowers its employees and provides ongoing training and career development.
Company-sponsored activities, quarterly one-on-ones to discuss growth, and monthly surveys to ensure your voice is heard.
The compensation for this position is expected to be a base range of $24.00 - $28.00 per hour. This is a good-faith estimate, based on the qualifications necessary for the position, including experience, training, and other considerations permitted by law. Factors that may be used when making an offer may include a candidate’s skills, experience, the expected quality and quantity of work, and internal pay alignment, as needed.
About Work With Your Handz
Work With Your Handz partners with top residential service companies across the U.S. to connect skilled professionals with long-term career opportunities in HVAC, plumbing, and electrical trades.
We work with employers who prioritize strong leadership, operational excellence, and exceptional customer experience.
If you’re an experienced call center or customer service leader ready to own results and take the next step in your career, we encourage you to apply.
Equal Employment Opportunity Statement
Work With Your Handz and our client are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected characteristic under applicable law.
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