Top 17 Event assistant Jobs in Lansdowne, Pa

Administrative Assistant II, Special Events
Villanova University —Villanova, PA
- $20.30 - $26.48 an hour
- Weekends as needed
- Customer service
- Mid-level
- 3 years
- Tuition reimbursement
- Paid time off
Special Events Assistant
Toussaint Productions —Philadelphia, PA
- $24 - $25 an hour
- Part-time
- Remote
- Travel
- Communication skills
- Entry level
- Travel reimbursement
- Flexible schedule
Quick Apply
Event Setup and Breakdown Helpers 8/20 and 8/22 King of Prussia
LS Floral and Decor —King of Prussia, PA
- $21 - $25 an hour
- Contract
- Bilingual
- In-person
- Entry level
Quick Apply
6d
Event Assistant
Fox Chase Farm- School District of Philadelphia —Philadelphia, PA
- $88.44 a day
- Part-time
- CPR Certification
- First Aid Certification
- Children
Quick Apply
Catering Assistant (M-Th 8:30am-3:00pm)
Zerocater —Philadelphia, PA
- $20 an hour
- Part-time
- 18 years or older
- Ability to walk for extended periods
- Ability to climb stairs
- Cell phone reimbursement
- 401(k) matching
Quick Apply
1d
Conference Services Assistant
Science History Institute —Philadelphia, PA
- $16 an hour
- Weekends as needed
- High school diploma or GED
- Cleaning
- Communication skills
Quick Apply
Event Support Assistant
WHIVE Commons —Philadelphia, PA
- $1 an hour
- Temporary
- Fair chance
- In-person
- Entry level
- Flexible schedule
Quick Apply
3d
Assistant (Track Events), Track & Field Girls
Marple Newtown School District —Newtown Square, PA
- Part-time
- Entry level
Event Setup and Breakdown Helpers 8/18-8/21
LS Floral and Decor —Sicklerville, NJ
- $21 - $25 an hour
- Contract
- Bilingual
- In-person
- Entry level
Quick Apply
Event Production & Content Assistant
Phase 2 Events —Warminster, PA
- $20 - $25 an hour
- Part-time
- Driver's License
- Travel
- Ability to lift 75 pounds
- Flexible schedule
Quick Apply
4d
Assistant Event Coordinator
JEFFREY MILLER HOSPITALITY —Paoli, PA
- $16 an hour
- Part-time
- Background check
- Ability to walk for extended periods
- Driver's License
Quick Apply
Special Events and Project Coordinator
University of Pennsylvania —Philadelphia, PA
- $55,962 - $61,000 a year
- Weekends as needed
- Background check
- Bachelor of Science
- Research
- Health insurance
- Dental insurance
Assistant Bakery Manager (Events Supervisor)
Insomnia Cookies —Philadelphia, PA
- $21 - $23 an hour
- Weekends as needed
- Customer service
- Mid-level
- Recruiting
- Health insurance
- Dental insurance
Quick Apply
Part Time Catering Assistant
Chick-fil-A —Audubon, NJ
- Up to $18.50 an hour
- Part-time
- 18 years or older
- Clean driving record
- 3 years
- Employee discount
- Flexible schedule
Quick Apply
Assistant Banquet Manager
Four Seasons —Philadelphia, PA
- Weekends as needed
- Computer literacy
- Mid-level
- Ability to lift 50 pounds
- Paid parental leave
- Paid holidays
12d

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Administrative Assistant II, Special Events

Villanova University -
Villanova, PA

Apply Now

Job Details

Full-time
$20.30 - $26.48 an hour

Benefits

Tuition reimbursement
Paid time off
Gym membership
Retirement plan

Qualifications

Airtable
Confidential information handling
Customer service
Spreadsheets
Banner
High school diploma or GED
Salesforce Cloud
Financial record maintenance
CRM system proficiency
Productivity software
Accounting support

Full Job Description

Posting Number:

20260391S

Position Title:

Administrative Assistant II, Special Events

Position Type:

Staff

Location:

Villanova, PA

Recruitment Type:

Internal/External Applicants

Work Schedule:

full-time/12-months

Avg Hours Week

Department:

604 - University Advancement

Position Summary:

Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!

Why work at Villanova?
Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.

Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.

Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we “keep moving” in the spirit of St. Augustine in the public phase of Villanova’s comprehensive capital campaign: Espiritus Nova.

The Administrative Assistant II for Special Events reports to the Executive Director of Special Events and will provide administrative support to the Special Events team in the Office of University Advancement. Responsibilities include all administrative aspects of special event planning, execution, and completion which will include, but is not limited to, maintaining processes to ensure completeness and accuracy of event registration reports, pre and post event budgets, and gift allocations. In addition to administrative support, the Administrative Assistant will take the lead on the contract process and regular interaction with Advancement and University leadership, and have agency in decision-making around this process as well as with vendor relationships. A high level of confidentiality and attention to detail is paramount for this position.

Additionally, responsibilities will include timely reconciliation of procurement card expenses, processing invoices, organizing projects, scheduling meetings, and other administrative tasks, as assigned. Assist with maintenance of promotional inventory. This position requires a high level of attention to detail and the ability to multitask. This individual must have a proven ability to consistently maintain a high level of discretion and professionalism.

Prior knowledge of database systems including Banner and SalesForce (or similar) as well as a familiarity with Airtable and Aventri (events system) is preferred. This position requires a high level of professionalism and confidentiality.

Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.

Duties and Responsibilities:

Provide administrative leadership and professional support to the Executive Director of Special Events and the entire Special Events Team. Aid the Executive Director with calendar management, meeting coordination and special event requests in accordance with priorities and planning. Handle business travel arrangements, including booking support for transportation and accommodations, drafting of travel itineraries, and processing expenses, event related invoices and contracts. Use discretion and independent judgment in dealing with sensitive matters.
Process event registration including nametags and attendance reports. Maintain department wide events calendar, assist with scheduling meetings, organizing projects. Maintain records for events registration and final gift allocations. Provide timely updates to internal constituents as required.
Lead and manage the overall submission and process of the contract management system for events contracts. Collaborate with university partners in risk management, General Counsel and procurement to facilitate the approval of event contracts and communicating with vendors. Maintain high level of professionalism in handling these documents and communication with Advancement leadership.
Assist with maintenance of promotional inventory for events by monitoring inventory levels and working with vendors to obtain quotes.
Provide support to other areas of alumni relations and special events as determined by the AVP for Alumni Relations and Executive Director of Special Events.
Event staffing support during all hands-on deck times and perform additional duties as assigned. Act as the right hand support for the Executive Director and team at events. Be cross trained to back up most roles and functions within the team.

Minimum Qualifications:

High School degree required.
The individual selected must have three (3) or more years of experience in an operational role, with exposure to accounting/bookkeeping/budgeting, preferably in an academic or event planning environment.
The individual selected must be highly proficient with Microsoft Office especially Word and Excel. The individual must have proven ability to create spreadsheets and perform mail merge.
The individual selected must have excellent interpersonal, organizational, planning, and prioritizing skills and be a team player.
Must be flexible, upbeat, energetic self-starter who enjoys collaboration with a wide variety of constituencies.
Must have the ability to work independently under general supervision with exceptional attention to detail.
The individual selected must have a strong customer-service orientation and the ability to handle multiple projects in a fast-paced, multifaceted environment.
Must have a proven ability to consistently maintain a high level of discretion and professionalism.
Ability to use Banner, SalesForce, Airtable, Stova, and other special event software to assist with event management.

Preferred Qualifications:

Some college or Bachelor’s degree preferred.
Working knowledge of Banner and familiarity with Salesforce, Airtable and Stova (Event Management platform) preferred but not required.

Physical Requirements and/or Unusual Work Hours:

Ability to work evenings and weekends especially around University events. Open to a flexible work schedule to meet business needs.

Special Message to Applicants:

Posting Date:

08/04/2026

Closing Date (11:59pm ET):

Salary Posting Information:

This position falls within hourly grade 11 and the range is $20.30-26.48/hr. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.

Salary Grade:

Job Classification:

non-exempt

References Needed

Minimum Number of References Needed

Maximum Number of References Needed

Apply Now

Refine Your Search

event assistant jobs in lansdowne, pa

Administrative Assistant II, Special Events

Special Events Assistant

Event Setup and Breakdown Helpers 8/20 and 8/22 King of Prussia

Event Assistant

Catering Assistant (M-Th 8:30am-3:00pm)

Conference Services Assistant

Event Support Assistant

Assistant (Track Events), Track & Field Girls

Event Setup and Breakdown Helpers 8/18-8/21

Event Production & Content Assistant

Assistant Event Coordinator

Special Events and Project Coordinator

Assistant Bakery Manager (Events Supervisor)

Part Time Catering Assistant

Assistant Banquet Manager

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