Top 7 Executive assistant/office manager Jobs in Leawood, Ks

Executive Assistant / Office Manager / Bookkeeper
Bulletproof Pond and Lake LLC —Basehor, KS
- $60,000 - $75,000 a year
- Full-time
- Background check
- Google Workspace
- Mid-level
- Mileage reimbursement
- Paid holidays
Quick Apply
Executive Assistant & Office Manager
Nolan Living —Leawood, KS
- $65,000 - $70,000 a year
- Background check
- Spanish
- English
- Health savings account
- Paid holidays
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Assistant Office Manager (Independence)
Dental Depot Independence —Independence, MO
- Full-time
- Dental office
- Mid-level
- High school diploma or GED
11d

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Executive Assistant / Office Manager / Bookkeeper

Bulletproof Pond and Lake LLC
Basehor, KS

Quick Apply

Job Details

Full-time
$60,000 - $75,000 a year

Benefits

Mileage reimbursement
Paid holidays
Health insurance
Dental insurance
401(k)
Paid time off
Vision insurance
401(k) matching

Qualifications

General ledger reconciliation
Google Workspace
Executive administrative support
Improving operational efficiency
Client invoicing
Driver's License
Attention to detail
Financial record maintenance
QuickBooks
Office management
Journal entry management in accounting

Full Job Description

We're looking for the person who runs the entire office and back-office for Bulletproof Pond and Lake - the one who keeps invoices going out, money coming in, payroll run, the books clean, the phones answered, and the whole operation organized. The owner is stretched across the field, sales, and marketing and does not have time to manage this seat - so it's built for someone who owns it end-to-end with zero hand-holding.

We're not looking for someone we have to train and direct. We want someone who has done this before and can walk in, look at how we operate, and say "here's what has worked, here's what hasn't," then make it better. If that's you, keep reading.

About us: Since 2019 we've designed, built, and restored acreage ponds, lakes, and water features across Kansas and Missouri. We're privately owned and steadily growing. The owner is busy in the field and on the phone all day and needs a right-hand who can run the office so he doesn't have to.

About the role: This is a wide-ranging job for someone who can genuinely run a small business's office and books. You'll own invoicing, receivables, payroll, bookkeeping, HR onboarding and offboarding, client communication, and the day-to-day of the office. Basically everything except estimating, marketing, conducting hiring interviews, and paying the bills - those stay with the owner and the field team. You're trusted to run your areas and improve them without hand-holding.

What you'll do:

Own accounts receivable - create and send all invoices, track what's owed, and follow up to collect

Run payroll accurately and on time

Keep the books clean in QuickBooks - categorize transactions, reconcile accounts, keep everything current

Handle onboarding and offboarding - paperwork, setup, and logistics for new hires and departures (the owner runs the actual interviews)

Answer and manage incoming calls, and handle client communication professionally

Manage the owner's calendar, email, and follow-ups

Coordinate with vendors, subcontractors, and job sites

Run the office day-to-day - supplies, files, systems, and whatever keeps things moving

Bring proven systems and improve how we run the back office

You won't handle estimates, marketing, or hiring interviews, and the owner keeps paying the bills - your focus is running the office and back-office cleanly.

What we're looking for:

5+ years running the office and books for a small business (office manager, bookkeeper, or executive assistant) - you've done this before

Comes in with proven playbooks and improves the operation, rather than waiting to be told what to do

Hands-on QuickBooks and full bookkeeping - invoicing, receivables, reconciliations, entries

Payroll experience

Highly organized with sharp attention to detail - nothing slips through the cracks

Self-starter who takes ownership and runs their areas independently - this seat gets very little oversight, by design

Excellent written and verbal communication - you'll represent the business with clients and vendors

Calm under pressure, thick-skinned, no drama

Discreet and trustworthy with sensitive financial and business information

Reliable personal vehicle and valid driver's license (occasional local errands)

Tech-savvy: QuickBooks, Google Workspace, email, scheduling tools

Pay & benefits:

$60,000-$75,000 per year, depending on experience

Health, dental, and vision insurance

401(k) with company match

Paid time off and paid holidays

Company phone and company credit card

Mileage reimbursement

Our culture: Privately owned, steadily growing, no corporate nonsense. We value someone who takes initiative and owns their work. If you like variety, hate being micromanaged, and take pride in running a tight ship, you'll fit right in. (See our work at bulletproofpondandlake.com.)

To apply: Hit Apply and answer a few quick questions below.

Pay: $60,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Application Question(s):

Do you have a reliable personal vehicle AND a valid drivers license?
Are you able to reliably commute in and around the Kansas City Area and to our office in Basehor, KS?
Please list two professional references and their contact number.
What are you expecting for pay?
Do you have hands on QuickBooks & bookkeeping experience (invoicing, bills, entries)
In 2-3 sentences, tell us about a time you took a vague request and just handled it.

Experience:

EA: 3 years (Required)

Work Location: In person

Quick Apply

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executive assistant/office manager jobs in leawood, ks

Executive Assistant / Office Manager / Bookkeeper

Executive Assistant & Office Manager

Assistant Office Manager (Independence)

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