Top 50 Service department administrative assistant Jobs in Lewiston, Me

Service Department Administrative Assistant
Eastern Fire —Auburn, ME
- $25 - $30 an hour
- Background check
- Microsoft Excel
- Microsoft Outlook
- Health insurance
- Dental insurance
Quick Apply
Office Assistant
Maine Immigrant & Refugee Services —Lewiston, ME
- From $16 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- HIPAA
- Paid holidays
- Paid time off
Quick Apply
SC/VB Assistant Clerk (#621)
State of Maine Judicial Branch —Lewiston, ME
- $21.41 - $28.96 an hour
- Online Application
- Hybrid work
- Writing skills
- Basic math
- Research
- Paid parental leave
- Paid holidays
Denials Management Account Assistant
Central Maine Healthcare Corporation —Lewiston, ME
- $22.00 - $27.51 an hour
- Full-time
- Hospital
- Administrative experience
- High school diploma or GED
9d
Retail Operations Associate (FT, FY)
Bates College —Lewiston, ME
- $17.00 - $19.65 an hour
- Full-time
- Cooking
- Research
- Mid-level
- Free parking
- Paid holidays
Grounds & Maintenance Worker
Bates College —Lewiston, ME
- $19.64 - $20.86 an hour
- Weekends as needed
- Cooking
- Mid-level
- University
- Free parking
- Paid holidays
Coordinator of Student Well-Being
Bates College —Lewiston, ME
- $45,350 - $50,000 a year
- Full-time
- Cooking
- Research
- Mid-level
- Free parking
- Paid holidays
Jud Adm Asst To The Trial Courts (#465)
State of Maine Judicial Branch —Lewiston, ME
- $24.12 - $32.65 an hour
- Online Application
- English
- Mid-level
- Office
- Paid parental leave
- Paid holidays
Assistant Dean of Students - Center for Student Success
Bates College —Lewiston, ME
- $65,775 - $82,218 a year
- Full-time
- Cooking
- Research
- Mid-level
- Free parking
- Paid holidays
14d
Admission Counselor
Bates College —Lewiston, ME
- $50,000 - $55,000 a year
- Weekends as needed
- High school
- Cooking
- Mid-level
- Free parking
- Paid holidays
Office Specialist I - Maine Correctional Center, Windham.
State of Maine —Windham, ME
- $40,268.80 - $57,470.40 a year
- Online Application
- Microsoft Outlook
- Research
- Administrative experience
- Paid parental leave
- Paid holidays
13d
Full Time Assistant Store Manager (Store 2706)
GameStop Inc —Auburn, ME
- $17.85 - $21.85 an hour
- Extended hours
- 18 years or older
- Spanish
- Marketing
- Health insurance
- Dental insurance
Quick Apply
Administrative Assistant
Maine State Housing Authority —Augusta, ME
- $39,062 a year
- Full-time
- Writing skills
- Mid-level
- Office
- Disability insurance
- Dental insurance
Retail Operations Manager
Bates College —Lewiston, ME
- $49,417 - $61,772 a year
- Full-time
- 6 years
- Cooking
- Mid-level
- Free parking
- Paid holidays
Commons Associate - Service (FT, FY)
Bates College —Lewiston, ME
- $17 - $18 an hour
- Full-time
- Cooking
- Research
- Mid-level
- Free parking
- Paid holidays
8d
Administrative Assistant - Planning and Code
Town of Gray —Gray, ME
- $20.03 - $24.27 an hour
- Email
- Mid-level
- Office
- Databases
- Health insurance
- Paid time off
Quick Apply
5d
HR Lead - 08188
Hannaford —Yarmouth, ME
- $18.95 - $27.25 an hour
- Full-time
- Mid-level
- Criminal background check
- Leadership
8d
Assistant Softball Coach
Bates College —Lewiston, ME
- $45,350.00 - $47,122.50 a year
- Weekends as needed
- High school
- Cooking
- Mid-level
- Free parking
- Paid holidays
Amato's QSR Store Assistant, Full Time
Circle K - Amato'S —Auburn, ME
- Weekends as needed
- Mid-level
- Driver's License
- Quick service & fast food restaurant
- Health savings account
- AD&D insurance
Systems Analyst
Bates College —Lewiston, ME
- $72,352 - $78,165 a year
- Full-time
- Computer science
- Cooking
- Mid-level
- Free parking
- Paid holidays

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Service Department Administrative Assistant

Eastern Fire
Auburn, ME

Quick Apply

Job Details

$25 - $30 an hour

Benefits

Health insurance
Dental insurance
Vision insurance

Qualifications

Confidential information handling
Microsoft Excel
Microsoft Outlook
Phone communication
High school diploma or GED
Desktop applications
Client interaction via phone calls

Full Job Description

Eastern Fire is part of the Davis-Ulmer (DU) Family of Companies, a network of fire protection, life safety, and security service companies, protecting people and property across 30+ locations and 11 states. For more than 70 years, our team of over 100 professionals in Maine and New Hampshire has combined technical expertise, ownership of their work, and a strong culture of safety and ethics to deliver premiere fire sprinkler, alarm, and life safety solutions. Living our motto, \"we protect what you value most,\" Eastern Fire offers a challenging and rewarding work environment for those passionate about keeping communities safe.

Due to continued growth, we are looking to add a Service Department Administrative Assistant to our Auburn, ME team. This role provides administrative, customer service, and operational support to the Alarm and Detection Department, helping ensure that service requests, work orders, scheduling documentation, billing information, and customer communications are handled accurately and in a timely manner. Success in this role requires someone who is organized, detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities:

Receive service requests and enter accurate customer, site, and work-order information into the company's service management system.
Support the Service Manager and service team with daily administrative tasks, including preparing work orders, reports, correspondence, and customer documentation.
Assist with scheduling service calls, coordinating technician assignments, and communicating appointment details to customers as directed.
Maintain organized and accurate service files, including work orders, inspection reports, proposals, invoices, certificates, and other required documentation.
Review completed work orders for completeness and obtain missing information from technicians or customers when necessary.
Prepare and distribute service-related reports, logs, and status updates for management and team members.
Maintain records of inspections and deficiencies.
Provide administrative support for Service department employees.
Maintain confidentiality of customer, employee, financial, and company information.
Perform other administrative duties and special projects as assigned.

Qualifications:

High school diploma or equivalent.
Two or more years of administrative, customer service, dispatch, scheduling, or office support experience.
Strong proficiency with Microsoft Office, including Outlook, Word, and Excel.
Excellent verbal and written communication skills.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Ability to work independently while collaborating effectively with technicians, customers, managers, and other office staff.
Professional customer service approach and telephone etiquette.
Ability to handle confidential information appropriately.
Customer focus, reliability, follow-through, strong problem-solving skills, and adaptability in a fast-paced environment.

Preferred Qualifications:

Experience supporting a service, construction, field operations, fire protection, mechanical, or similar department.
Experience using service management, dispatching, accounting, or ERP software.
Familiarity with invoicing, purchase orders, service agreements, or contract administration.

Physical Demands & Work Environment:

Primarily office-based work performed in a professional office environment.
Ability to remain seated and work at a computer for extended periods.
Ability to communicate effectively by phone, email, and in person.
May occasionally need to lift or move office materials weighing up to 20 pounds.

The wage for this role is $25.00 to $30.00 per hour, based on experience and qualifications.

As part of the DU Family of Companies, we believe that empowering and investing in our employees as leaders develops an organization that delivers innovative solutions and services that create a superior customer experience. The unique blend of our leader's abilities and the ownership of their work, combined with our culture and values, creates something that is simply described as the Davis-Ulmer difference.

Why Choose DU Family of Companies?

Competitive Compensation – We offer a competitive wage with opportunities for growth.
Comprehensive Benefits Package – Medical, dental, and vision coverage, plus retirement savings options.
Strength of the Family – A collaborative, values-driven culture where your contributions matter.
Backed by APi Group – The resources and stability of a global leader in life safety and specialty services.
Long-Term Career Relationships – We invest in our people for the long haul, with room to advance.
Values Match – We seek team members who share our commitment to safety, integrity, and service.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by law.

DAVIS-ULMER'S ENDURING PURPOSE: \"To protect what people value most.\"

All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.

Quick Apply

Refine Your Search

service department administrative assistant jobs in lewiston, me

Service Department Administrative Assistant

Office Assistant

SC/VB Assistant Clerk (#621)

Denials Management Account Assistant

Retail Operations Associate (FT, FY)

Grounds & Maintenance Worker

Coordinator of Student Well-Being

Jud Adm Asst To The Trial Courts (#465)

Assistant Dean of Students - Center for Student Success

Admission Counselor

Office Specialist I - Maine Correctional Center, Windham.

Full Time Assistant Store Manager (Store 2706)

Administrative Assistant

Retail Operations Manager

Commons Associate - Service (FT, FY)

Administrative Assistant - Planning and Code

HR Lead - 08188

Assistant Softball Coach

Amato's QSR Store Assistant, Full Time

Systems Analyst

I want to receive the latest job alert for service department administrative assistant in lewiston, me

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